https://JOBS.BURNETTSPECIALISTS.COM/ en-us Facilities Coordinator (Contract)

Location: Greenway
Parking: Validated
Schedule: 40 hours per week, Monday–Friday, 8:00 AM – 5:00 PM (In-Office Only)
Pay: $22 – $27/hour (max)
Contract Length: 9 months (with potential for permanent hire)
Reports To: Facilities Manager




Position Summary

The Facilities Coordinator performs journey-level facilities and property management functions under general supervision, with moderate independence. This role supports approximately 97,000 square feet of leased office space along with three satellite offices serving around 400 employees.

 

Key Responsibilities

• Oversee daily facilities operations, including shipping/receiving, print shop, mailroom, and general building maintenance
• Coordinate with vendors, contractors, employees, HR, and building management on repairs, lease improvements, and access (badging, after-hours/weekend entry)
• Manage office supply inventory and prepare monthly cost and project billing reports
• Operate and troubleshoot high-volume printers/copiers; schedule maintenance; complete print and imaging requests (scanning, digital imaging, reproduction, bindery)
• Set up and support conference rooms, including A/V equipment and varied room configurations
• Ensure accurate processing and distribution of outgoing mail and packages (USPS, UPS, FedEx)
• Handle facilities purchasing, including budget approvals, purchase orders, and expense tracking
• Build strong relationships with building management to maintain janitorial services, safety standards, and facility improvements
• Serve as primary backup to the Facilities Manager; represent the department in meetings and trainings; communicate facility matters to leadership, including the CFO
• Log checks in SharePoint and assist with general administrative support
• Escalate issues appropriately to meet organizational needs
• Perform other duties as assigned

 

Required Qualifications

• Ability to lift up to 30 lbs
• Strong team orientation with a proactive, customer-service mindset
• Willingness to obtain High-Rise Building Safety Warden and First Aid certifications within 3 months of hire
• Hands-on experience with print/mail operations, shipping/receiving, and conference room/A/V setup
• Availability to work onsite Monday through Friday

 

Preferred Qualifications

• Bachelor’s degree in a related field or equivalent combination of education and experience (4+ years)
• At least 3 years of experience in facilities, preferably within local government, nonprofits, schools, or similar environments
• Facilities and/or safety certifications, or willingness to obtain them

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Key Responsibilities

• Maintain office, kitchen, conference room, and common areas to ensure a clean, organized, and professional environment.
• Stock kitchen and office supplies and maintain appropriate inventory levels.
• Receive deliveries and distribute packages to employees throughout the office.
• Pick up mail from the local post office several times per week.
• Coordinate with vendors including landscapers, janitorial services, uniform providers, and other subcontractors.
• Organize supply rooms and maintain orderly storage areas.
• Perform light cleaning and general upkeep throughout the facility, including conference rooms, kitchens, patios, and exterior areas.
• Complete minor maintenance tasks or coordinate outside vendors when repairs are needed.
• Schedule required building inspections, including fire extinguishers, fire alarms, and elevators.
• Set up conference rooms for meetings, including larger company meetings requiring table and chair arrangements.
• Monitor and adjust the building HVAC system using the building automation system (BAS).
• Assist with additional facility and office support duties as needed.

Qualifications

• Previous experience in facilities, office services, building maintenance, or a similar support role preferred.
• Self-starter with the ability to identify priorities and work independently.
• Strong organizational skills and attention to detail.
• Excellent communication and customer service skills.
• Comfortable coordinating with vendors and service providers.
• Basic computer skills.
• Able to lift, move, and arrange furniture and supplies as needed.
• Comfortable being on your feet for much of the day.

#HOUWC46

#ZR]]> Fri, 10 Jul 2026 00:00:00 CDT 1 Burnett Specialists is partnering with a diversified real estate investment and management company located in Houston, Texas seeking a Property Administrator to join their team. They own, manage, and lease approximately 2 million square feet of commercial real estate in the Galleria/Uptown Houston market. For more than 2 decades, they have distinguished themselves from other real estate companies with our dedication, focus, and commitment to providing exceptional service. This distinction is evident in their innovative and flexible practices, their professional and knowledgeable staff, and their satisfied tenant history. With over a century of collective experience in the Houston real estate market, their associates have expertise spanning the industry, including landlord and tenant representation, property management, and brokerage services.

Position: Property Administrator
Location: Galleria
Schedule: 100% In-Office
Salary: $42K—$55K

Key Responsibilities

• Provide comprehensive administrative support to the Property Management team, including phone coverage, correspondence, filing, records management, and general office operations.
• Serve as a professional point of contact for tenants, vendors, visitors, and stakeholders, delivering exceptional customer service and assisting with inquiries, requests, and issue resolution.
• Maintain and organize property records, lease files, tenant and vendor information, emergency contact lists, and other operational documentation.
• Coordinate meetings, special events, tenant communications, and various office activities to support property operations.
• Manage vendor and tenant documentation, including certificates of insurance, contract compliance tracking, expiration monitoring, and related correspondence.
• Administer and maintain work order systems, ensuring service requests are properly documented, tracked, communicated, and completed.
• Assist with parking administration, building access management, key control procedures, and maintenance of security-related records.
• Support accounting and financial processes by coding invoices, maintaining accounts payable and accounts receivable records, reconciling transactions, and assisting with banking-related activities.
• Order and maintain office and building supplies while supporting overall office organization and operational efficiency.
• Assist with tenant engagement initiatives, building events, and property-related communications.
• Support day-to-day property operations and provide backup assistance for property management functions as needed.
• Participate in special projects and perform additional administrative and operational duties as assigned.

Requirements

• 1-2+ years of administrative experience, preferably within commercial real estate, property management, facilities, or a related industry
• Strong customer service and interpersonal skills
• Excellent verbal and written communication skills
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
• Experience with accounts payable, accounts receivable, invoice processing, or general accounting support preferred
• Ability to maintain confidential information and accurate records
• Detail-oriented with strong problem-solving skills
• Professional appearance and demeanor
• Ability to work independently and as part of a team
• Experience with property management software such as Yardi, MRI, or similar systems is a plus
• Associate's or Bachelor's degree preferred, or equivalent combination of education and experience

HOUDT42]]> Mon, 08 Jun 2026 00:00:00 CDT 1
The Property Coordinator provides administrative and operational support to property management, construction, and asset management teams across a diverse portfolio of commercial properties, including industrial, retail, mixed-use, and redevelopment projects. This role serves as a primary contact for tenants, vendors, and internal stakeholders while helping ensure the efficient day-to-day operation of assigned properties.

The ideal candidate will possess strong organizational and communication skills, demonstrate attention to detail, and effectively manage multiple responsibilities in a dynamic environment. The role requires initiative, accountability, and the ability to work collaboratively with cross-functional teams while maintaining a high level of professionalism and customer service.

Key Responsibilities

• Answer and route incoming phone calls as appropriate.
• Monitor and respond to shared email inboxes and general inquiries.
• Support accounts payable processes, including invoice coding and documentation.
• Assist with accounts receivable activities and tenant payment tracking.
• Foster positive relationships with tenants, vendors, and service providers.
• Assist visitors, tenants, and vendors with questions and payment-related matters.
• Prepare and maintain vendor agreements and service contract records.
• Coordinate maintenance requests and track work orders through designated systems.
• Monitor and maintain insurance documentation for tenants and vendors.
• Process and distribute incoming mail and correspondence.
• Provide administrative support and complete special projects as assigned.

Required Qualifications, Skills & Competencies

• Ability to prioritize tasks and work effectively in a fast-paced environment.
• Strong interpersonal skills with a collaborative, team-oriented approach.
• Understanding of commercial real estate operations is preferred.
• Proficiency with Microsoft 365 applications and property management software.
• Excellent written and verbal communication skills.
• Strong organizational, problem-solving, and time management abilities.
• Ability to adapt to changing priorities and learn new systems quickly.

Education & Experience

• High school diploma or equivalent required.
• Minimum of two years of experience in commercial real estate, property management, or a related field.
• Experience supporting industrial, retail, mixed-use, or commercial property portfolios preferred.
• Experience working with institutional or professionally managed real estate assets is a plus.

HOUNW35]]> Thu, 11 Jun 2026 00:00:00 CDT 1 Established commercial property management company seeking an experienced Commercial Property Manager to oversee a portfolio of retail and office properties. If you enjoy building relationships with owners and tenants, managing vendors, overseeing budgets, CAM reconciliations, and taking ownership of your portfolio, we’d love to connect.

Highlights:

• Commercial retail & office portfolio
• Collaborative team environment
• Annual bonus opportunity
• 100% employer paid medical benefits
• Immediate opening

Seeking 3+ years of commercial property management experience.  Someone with the right attitude, accountability, and teamwork, not just technical knowledge. Are you ready to join the team?!?!

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