https://JOBS.BURNETTSPECIALISTS.COM/ en-us

Provide administrative and customer service support in a fast-paced office environment

Answer and route incoming calls; take accurate messages as needed

Assist customers with inquiries and order-related questions via inbound calls

Conduct outbound calls to follow up on order status and gather customer information

Utilize Microsoft Office (Word, Excel, Outlook) for daily tasks and communication

Maintain professionalism and clear communication with customers and team members

Schedule: Monday–Friday, 8:00 AM – 5:00 PM

]]> Tue, 14 Apr 2026 00:00:00 CDT 1 Elite, global commercial real estate firm is seeking an Administrative Assistant for a top tier Class A office high-rise property that overlooks Lady Bird Lake in the heart of the 2nd Street District. They will be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects. The firm specializes in the development and ownership of trophy Class A office assets and office high-rises.

 

Responsibilities:

 

• Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload distribution for other administrative personnel.
• Assists with vendor service contract bids, contract preparation and administration as needed.
• Maintains equipment inventory tracking and reporting.
• Maintain property management calendar.
• Maintain tenant and administrative filing system and ensures all documents are properly and promptly filed.
• Assists managers in compiling annual budget information and notebooks for distribution to others.
• Performs initial coding of all A/P invoices for on-line system.
• Write up direct bill invoices for statements (print invoices, match up work orders, prepare invoices).
• Prepare accruals for managed Service Provider accounts, & reconcile tenant bill back accounts at the end of each month.
• Assists in preparing all RFI’s and RFP’s.
• Primary liaison with Corporate HR & AP– payroll issues, timesheets, etc.
• Ordering Kitchen, Office and Engineering supplies as needed.
• Creates all mail merge letters, escalation letters, elevator entrapment letters, etc.
• Schedules & Coordinates Tenant Evacuation Warden Training & Evacuation Drill.
• Manage & schedule all Special Events & Filming projects in the building.
• Develops and maintains positive tenant relations by creating and sustaining good will and by providing consistently responsive quality service.
• Schedules and coordinates all new tenant orientations.
• Coordinates tenant participation in the recycling program.
• Schedules all Tenant Events & Tenant giveaways.

Requirements

• A minimum of 2 years administrative/office manager experience is required.
• Commercial Real Estate experience is a plus.
• Bachelors degree is preferred.
• Proficient use of Microsoft Office computer application programs is required.

]]> Fri, 16 Jan 2026 00:00:00 CST 1 Houston – Galleria Area
Full-Time | In Office (9:00 AM – 6:00 PM)

We are partnering with a long-established Houston office to hire an experienced Administrative Assistant to provide direct support to the President. This position requires a highly organized professional who is comfortable managing substantial documentation, tracking deadlines, and handling sensitive information with discretion.

This is a small, private office environment supporting a well-known and established family name. The role involves a significant amount of detailed paperwork, coordination, and follow-through. It is best suited for someone who values precision, confidentiality, and long-term stability.

Responsibilities:

• Provide direct administrative support to the President
• Draft, type, proofread, and manage a high volume of written correspondence and documentation 
• Maintain organized digital and physical filing systems
• Track and monitor insurance renewals, leases, and related documentation deadlines
• Maintain general awareness of property-related matters, including ad valorem taxes
• Coordinate vendor services and office maintenance needs Manage incoming calls, mail, and shipments
• Order office supplies and oversee equipment servicing
• Schedule meetings and prepare agendas, meeting materials, and minutes
• Assist with administrative coordination for charitable foundation activities
• Ensure all paperwork and documentation is accurate, complete, and properly maintained

 

Qualifications:

• Minimum 10 years of administrative experience, ideally in a private office or executive support setting
• Experience supporting senior leadership, preferably at the executive level
• Familiarity with lease agreements and renter’s insurance required
• Strong written communication skills with excellent spelling and grammar
• Advanced organizational skills and exceptional attention to detail
• Ability to manage substantial paperwork and track multiple deadlines
• Experience handling confidential and sensitive matters with professionalism
• QuickBooks experience preferred
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Self-starter with strong follow-through and independent work habits

 
Benefits:

• 100% employer-paid health insurance
• Dental and vision coverage available
• 7 paid holidays
• 10 vacation days after 6 months
• 5 paid sick days starting Day 1

HOUNW35

#ZR
]]> Mon, 16 Feb 2026 00:00:00 CST 1 Burnett is very excited to be partnering with a national leader in gas/chemical manufacturing. This client has an immediate need for an Administrative Assistant in their Sweetwater, TX office. This role is slated for a 6 month contract with the potential to get extended/go perm. 

The Administrative Assistant plays a crucial role in providing office support functions for staff and management. The ideal candidate is highly organized, proactive, a strong communicator, and adept at multitasking in a fast-paced environment.

Main Duties:

• Maintain and organize office filing systems, both physical and digital, ensuring data integrity and confidentiality.
• Handle incoming and outgoing communications, including mail, email, and phone calls, directing them to the appropriate parties.
• Ensure the office environment is clean, safe, and well-maintained.
• Provide administrative support to senior management and other staff as required.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Organize and execute company events, team-building activities, and employee appreciation initiatives.
• Serve as the primary point of contact for internal and external inquiries, greeting visitors professionally.
• Assist with basic bookkeeping tasks, such as processing invoices, purchase orders, and expense reports.
• Foster a positive and productive office culture.
• Facilitate effective communication channels within the office.
• Act as a central point for disseminating important company information.

 

Required Education and Experience:

• High school diploma or equivalent
• Three to five years’ experience in a corporate environment as a general secretary or customer service representative
• Proficient in Microsoft Office (Outlook, Word, PowerPoint); must be comfortable using Excel for data entry, and spreadsheet organization
• Proven ability to manage multiple projects simultaneously in a fast-paced environment.
• Ability to work overtime
• Reliable transportation

Salary/Hours/Location:

• Pay Rate is $18/hr while contract
• Hours will be Monday-Friday, 8am-5pm
• Office is located in Sweetwater, TX (79556 zip)

This role is moving fast! Submit your resume today if interested!


AUSTP30




]]> Fri, 20 Mar 2026 00:00:00 CDT 1 Job Title: Coordinator II (Temporary)
Location: Cy-Fair Area
Schedule: Monday – Friday, 8:00 AM – 5:00 PM (1-hour lunch)
Duration: Approximately 60 days (potential for extension)
Work Environment: Business casual

We are seeking a detail-oriented and organized Coordinator II to support a School Partnerships and Academic Success department in a fast-paced, collaborative environment. This is a full-time temporary opportunity ideal for someone with strong administrative, reporting, and customer service skills.

Key Responsibilities:

• Provide administrative and operational support to departmental initiatives
• Prepare, review, and analyze reports with a high level of accuracy
• Utilize Excel and other software applications to manage and track data
• Assist with coordination of programs, meetings, and communications
• Maintain organized records and documentation
• Deliver excellent customer service to internal and external stakeholders

Qualifications:

• Associate degree or higher, plus at least 3 years of relevant experience (or equivalent combination of education and experience)
• Proficiency in Microsoft Excel
• Strong attention to detail and accuracy
• Working knowledge of general office procedures and software applications
• Ability to prepare and analyze reports effectively
• Excellent organizational and time management skills
• Strong interpersonal and customer service skills

This is a great opportunity to contribute to a dynamic team while gaining valuable experience in an academic support environment.


HOUWD51
]]> Wed, 15 Apr 2026 00:00:00 CDT 1 This position is crucial to the day-to-day running of the office. 
Ideal applicant must enjoy a fast-paced, high demand, energetic & professional workplace. This person will be the daily "go-to" person and must be able to handle changing priorities and workflow. 

Job details:

• Answer phones.
• Help prepare quotes.
• Create letters and spreadsheets.
• Assist sales agents
• Other duties as needed.

Qualified candidate MUST possess...

• CAN-DO attitude 
• Have a positive sales mindset.
• Very positive self-starter 
• Excellent problem-solving skills and be able to independently complete tasks with very little direction 
• Intermediate efficiency with Microsoft Office (Outlook, Excel, Word, etc.) 
• Ability to engage in high-level multitasking while still paying close attention to details 
• Great communication skills -- both verbal and written 

A current license to sell insurance is helpful.

Working hours are from 8:30 to 5:30 Monday to Thursday and 8:30 to 5:00 Friday.
Position could start off 3 days per week but can grow into 5 days per week.

$15/hr. to start

$15/hr. plus commission to start if you are already licensed to sell insurance.

The company will help you get licensed if you are interested in becoming a licensed agent.

Position could become full-time with the company. ]]> Fri, 13 Mar 2026 00:00:00 CDT 1 NW Houston (near Beltway 8 & Hwy 290)
$16.35–$17.31/hr ($34K–$36K) | Temp-to-Hire

We’re working with a well-established company with over 100 years of success that is looking to add an Administrative Assistant to their Installation Department.

This is a great entry-level opportunity with long-term potential, especially for someone who is detail-oriented, reliable, and looking to grow within a structured, team-focused environment.

The team has a great culture — they enjoy what they do, but also know when it’s time to stay focused and get the job done.

What you’ll do:
• Perform routine and accurate data entry into internal systems
• Maintain and update records with a high level of accuracy
• Organize documents and manage correspondence
• Provide general administrative support to the Installation team
• Assist with day-to-day office operations and special projects
• Serve as backup support for team members when needed
• Handle sensitive information with confidentiality and professionalism

Must-Have Skills & Experience:
• Recent administrative, clerical, or data entry experience in an office setting
• Strong attention to detail and accuracy
• Task-oriented with the ability to stay focused on repetitive work
• Proficient in Microsoft Word, Excel, and Outlook
• Reliable and able to support a fast-paced team environment

What we’re looking for:
• Someone who takes pride in their work and stays organized
• Comfortable working behind the scenes to keep operations running smoothly
• A team player with a strong work ethic and positive attitude

Why this role:
• Opportunity to get your foot in the door with a stable, long-standing company
• Temp-to-hire with potential for long-term growth (this role opened due to promotion!)
• Supportive team environment with strong leadership

NWHOU35

#ZR
]]> Wed, 25 Mar 2026 00:00:00 CDT 1 Job duties include:

• Conducting research into inventory discrepancies
• Dealing with customer products and discrepancies with suppliers
• Inventory control
• Some shipping
• Other clerical duties as needed

Candidate will be cross trained in other functions.  Previous clerical experience in a warehouse is required.  You will need to be computer savvy especially with Excel. 

Excellent Excel skills required.  Must be flexible for overtime as needed.  High school diploma or GED is required.

Working hours are 2:30 pm to 11:00 pm

$14.00

Position is long term and could become full time with the company.]]> Thu, 30 Oct 2025 00:00:00 CDT 1 A top commercial construction company has an exciting opening for a Construction Administrative Assistant to assist with contract coordination and more in South Austin. They are a very stable company, with generous retirement, a ton of career growth, wonderful culture & decades of expertise in their field.

 

This individual will support the Construction and Contracts team with coordinating, vendor management, assist with bids, scheduling and billing for high end commercial projects.  This position is fully on-site in SW Austin.

 

Duties

• Management and coordination of all downstream Service & Construction Subcontracts, Work Authorizations, and Purchase orders, including associated exhibits, and amendments (Subcontract documents) to ensure timely flow through document execution via DocuSign.
• General oversight and coordination with Legal / Risk Management (LRM) of upstream customer contracts, including initial reviews, incorporating previous redlines, and drafting summaries to ensure timely flow through contract execution with project management teams.
• Maintain upstream contract tracker and coordinate status updates with LRM.
• Work closely with LRM regarding contract requirements.
• Assist accounting in completing ASC 606 Forms.
• Assist legal in drafting and filing of lien and bond claim notices.
• Comfortable operating in a team – oriented, collaborative work environment.
• Work cross functionally with internal teams, including Accounting, Project Management, Risk Management, and Legal regarding Contract/Subcontract/Purchase Order management.
• Produce and publish reports as required.
• Perform special projects and other assignments as requested related to contract administration.

 

Preferred Qualifications:

• Associates degree or higher preferred (related to contracts)
• 2 to 10 years of experience in a support role with construction industry experience
• Advanced MS Word and MS Excel
• Experience with Sharepoint
• Solid understanding of construction contract terminology and concepts
• Attention to detail and ability to identify errors and inconsistencies
• Strong verbal and written skills, and ability to convey complex information in a way that others can readily follow
• Ability to communicate effectively both internally and externally
• Ability to prioritize multiple projects, strong multi-tasking and organizational skills
• Critical reasoning, good work ethics and flexibility
• Proactive and self-motivated with ability to take direction

 

Qualified candidates please send resumes to angelam@burnettspecialists.com
]]> Mon, 02 Mar 2026 00:00:00 CST 1 A top commercial construction company has an exciting opening for a Contracts Coordinator in South Austin. They are a very stable company, with generous retirement, a ton of career growth, wonderful culture & decades of expertise in their field.

 

This individual will support the Legal and Contracts team with coordinating, vendor management, assist with bids, scheduling and billing for high end commercial projects.

 

Duties

·      Management and coordination of all downstream Service & Construction Subcontracts, Work Authorizations, and Purchase orders, including associated exhibits, and amendments (Subcontract documents) to ensure timely flow through document execution via DocuSign.

·      General oversight and coordination with Legal / Risk Management (LRM) of upstream customer contracts, including initial reviews, incorporating previous redlines, and drafting summaries to ensure timely flow through contract execution with project management teams.

·      Maintain upstream contract tracker and coordinate status updates with LRM. 

·      Work closely with LRM regarding contract requirements.

·      Assist accounting in completing ASC 606 Forms.

·      Assist legal in drafting and filing of lien and bond claim notices.

·      Comfortable operating in a team – oriented, collaborative work environment.

·      Work cross functionally with internal teams, including Accounting, Project Management, Risk Management, and Legal regarding Contract/Subcontract/Purchase Order management.

·      Produce and publish reports as required.

·      Perform special projects and other assignments as requested related to contract administration.

 

Preferred Qualifications:

·      Associates degree or higher preferred (related to contracts)

·      2 to 10 years of experience in a support role with construction industry experience

·      Advanced MS Word and MS Excel

·      Experience with Sharepoint

·      Solid understanding of construction contract terminology and concepts

·      Attention to detail and ability to identify errors and inconsistencies

·      Strong verbal and written skills, and ability to convey complex information in a way that others can readily follow

·      Ability to communicate effectively both internally and externally

·      Ability to prioritize multiple projects, strong multi-tasking and organizational skills

·      Critical reasoning, good work ethics and flexibility

·      Proactive and self-motivated with ability to take direction

 
Qualified candidates please send resumes to angelam@burnettspecialists.com]]> Mon, 16 Feb 2026 00:00:00 CST 1 Company located in downtown El Paso is looking for Customer Service Representatives.


Job Qualifications and Knowledge Requirements:

• Must have excellent communication skills (verbal and written).
• Must be bilingual (Spanish/English), spoken and written.
• Direct work experience providing customer resolution involving calculations and technical assistance is highly preferred.
• Must have ability to communicate with customers and resolve complaints via phone, email, mail, or text.
• Must have a minimum of three years’ direct customer service experience.
• Must be able to maintain professionalism under pressure related to multiple demands, high work volume and fast-paced environment.
• Must have strong organizational, interpersonal, initiative, and good judgment.
• Must have the ability to evaluate data and maintain records in an organized manner.
• Must have the ability to analyze, review, and complete reports within specific deadlines.

Specific duties include, but are not limited to the following:

• Greets customers warmly, ascertain their needs, and guide them to receive desired service.
• Interviews applicants to obtain and verify all sources of the family’s income and assets to determine eligibility and financial responsibility of the applicant and makes adjustments, as deemed necessary.
• Conducts briefing sessions to prospective applicants and participants.
• Issues participant requests for lease approval, prepares contract file and ensures all necessary forms are completed.
• Ensures that applicant files are up-to-date at all times.
• Ensures an executed contract and copy of the executed lease have been obtained, as well as any other necessary documentation, are in the participant’s file.
• Enters updated information for assigned waitlist interviews, as well as all other pertinent information, into internal database portal in an accurate and timely manner.
• Answers participant and owner/landlord inquiries in a timely manner and responds appropriately.
• Serves as a liaison between participants and owner/landlord and assists in bringing resolution for any issues that may arise between both parties.
• Compiles and tracks data to monitor special programs, including non-routine activities not conducted with regular vouchers.

Work Hours:

8:00am – 5:00pm (1 hour lunch).
 

$20/hr.


Position could become full time with the company.
]]> Mon, 23 Feb 2026 00:00:00 CST 1

Primary responsibilities include:
 

•  Manage daily air/ocean import operation.
•  Check pre-alert documents for accuracy.
•  Cargo tracing with overseas offices and inland carriers.
•  Continuous communication with all offices regarding shipment requirements.
•  Coordinate with brokers’ customs releases and verify for accuracy.
•  Daily communication with customers regarding shipments.
•  Provide excellent customer service.
•  Cargo verification upon arrival to our warehouse.
•  Cargo verification before releasing to the consignee.
•  Arrange local deliveries and border crossings as required.
•  Proper POD notification.
•  UFS updating and daily report updating.
•  Vendor invoice processing.

 

 

 

 

 

 

 

 

 

 

 

 

Working hours during training are 8:30am to 5:30pm and OT as required.



After training is completed schedule might change 8am to 5pm or 9am to 6pm.



Pay rate $15/hr. 



Position could become full time with the company.
]]> Mon, 13 Apr 2026 00:00:00 CDT 1 A rapidly growing and highly respected manufacturer’s representative organization is seeking a Customer Success Support professional to join its team. The company represents several leading equipment and supply brands and supports a large network of dealers, consultants, and end users throughout Texas and Oklahoma.

With strong market momentum and ambitious growth plans over the next few years, the organization is investing in expanding its inside sales and customer support team to ensure exceptional service for its manufacturing partners and outside sales force.

The company operates within the Entrepreneurial Operating System (EOS) framework and is known for a high-performance, team-oriented culture focused on collaboration, accountability, and long-term relationships.

 
Position Overview
The Customer Success Support Specialist plays a critical role in supporting the company’s sales organization and ensuring a seamless experience for customers and manufacturer partners. This position acts as a central point of coordination between internal teams, outside sales representatives, manufacturers, and customers.

The ideal candidate is highly organized, proactive, solutions-oriented, and comfortable managing multiple priorities in a fast-paced environment.
Key Responsibilities
Sales & Customer Support

• 
  Serve as a liaison between customers, manufacturers, and internal sales teams via phone, email, and in-person communication.
  
• 
  Assist outside sales representatives with information gathering, research, and preparation for sales activities.
  
• 
  Support dealers with equipment and supply quotations as requested.
  
• 
  Assist with purchase order processing and invoice tracking.
  

Operational & Administrative Support

• 
  Prepare and organize documents for sales presentations, training sessions, and marketing events.
  
• 
  Maintain and update CRM records and internal databases (Salesforce experience preferred).
  
• 
  Track and organize key information using spreadsheets and database applications.
  

Problem Resolution

• 
  Investigate and resolve product or service issues by identifying root causes and coordinating solutions.
  
• 
  Communicate effectively with customers and partners to ensure timely resolution and satisfaction.
  

Team Collaboration

• 
  Participate in company meetings, training programs, and cross-functional projects.
  
• 
  Cross-train within the Customer Success team to ensure operational coverage.
  
• 
  Contribute ideas and feedback that support the company’s continued growth.
  

Ideal Candidate Profile
Successful candidates will demonstrate:

• 
  Strong organizational and multitasking skills
  
• 
  Excellent written and verbal communication
  
• 
  A proactive, solutions-oriented mindset
  
• 
  Ability to thrive in a collaborative, fast-paced team environment
  
• 
  A willingness to go above and beyond to support customers and teammates
  

The organization values professionals who are driven, collaborative, authentic, and committed to building long-term relationships built on trust and integrity.
Qualifications

• 
  2+ years of administrative, office, or inside sales support experience
  
• 
  Strong organizational and time-management skills
  
• 
  Ability to manage multiple priorities simultaneously
  
• 
  Excellent written and verbal communication abilities
  
• 
  Proficiency with Microsoft Office (Word, Excel, PowerPoint)
  
• 
  Experience with Salesforce or CRM systems preferred
  
• 
  Experience with AutoQuotes or foodservice equipment industry tools is a plus
  
• 
  Ability to professionally interact with customers and industry partners
  
• 
  Must pass standard background screening
  

Travel Expectations

• 
  Occasional overnight travel (approximately 3–5 nights per quarter) for:
  
  • 
    Internal company meetings
    
  • 
    Manufacturer training
    
  • 
    Team collaboration between regional offices
    
• 
  The first 90 days will involve a structured onboarding and training process, which may include additional travel between offices and partner facilities.
  

Culture & Work Environment
This organization is known for a team-first culture where collaboration, accountability, and having fun along the way are core principles. Team members are expected to contribute wherever needed, support one another, and take pride in delivering exceptional service to customers and partners.


HOUWD51
]]> Mon, 16 Mar 2026 00:00:00 CDT 1 Burnett Specialists is partnering with a leading company in the petrochemical/industrial sector to hire a Rental Equipment Coordinator for a long-term contract opportunity with strong potential for full-time conversion. This is a high-impact role supporting critical site operations, offering the chance to step into a fast-paced environment where your ability to drive efficiency, control costs, and manage equipment logistics will make a direct difference. If you thrive in a role where you can take ownership, work independently, and be a key player in operational success—this is the opportunity for you.


MUST HAVE VALID TWIC CARD

MUST HAVE VALID DRIVER’S LICENSE



Position: Rental Equipment Coordinator

Location:– Houston, TX 77017

Contract Duration: Long-term contract with strong potential for full-time conversion (no timeline for this)  

Pay: up to $30-35/hour

Hours: Flexible – can start as early as 6am, but no later than 8:30am.

Schedule: Monday – Thursday: onsite | Friday: remote (AFTER TRAINING), but candidate should be prepared to be on site if needed.

 HOT BUTTONS:

• 1-3 years rental equipment experience preferred
• Strong communication skills
• Able to work independently
• Excel skills a must (pivot tables, KPI reporting, equipment trackers, etc.)

 Scope of Work – Rental Equipment Coordinator

Purpose

The Rental Equipment Coordinator is responsible for actively managing rental equipment across the site to maximize utilization, minimize unnecessary rental costs, and ensure uninterrupted vendor invoicing. This role focuses on tracking current and upcoming rental needs, redeploying equipment already on-site where feasible, and ensuring purchase orders remain adequately funded and current.

Role Overview

The Rental Equipment Coordinator serves as the central point of coordination for all rental equipment, ensuring visibility of what is on rent today, what is scheduled to arrive, and what can be reassigned to support upcoming jobs. The role emphasizes cost control by reducing avoidable deliveries and pickups, optimizing monthly utilization, and maintaining strong financial controls through proper PO management.

JOB DESCRIPTION:

Rental Equipment Tracking & Visibility

• Maintain a centralized view of all rental equipment currently on-site, including asset type, on-rent/off-rent dates, assigned job or cost center, and associated PO.
• Track upcoming rental requirements to anticipate demand and identify opportunities to reuse existing equipment.
• Monitor equipment status (active, idle, approaching off-rent) and take proactive action as needed.

Asset Optimization & Cost Savings

• Identify opportunities to move equipment already on-site from one job to another to avoid unnecessary delivery and pickup charges.
• Coordinate redeployment of equipment between jobs where scopes, timing, and equipment suitability align.
• Maximize monthly utilization of rental assets to ensure full value is realized for each billing period.
• Batch deliveries and pickups when possible to reduce transportation and handling fees.

Coordination with Job Owners & Stakeholders

• Communicate regularly with job owners, planners, and cost center owners to understand upcoming needs and expected rental durations.
• Confirm continued need for idle or underutilized equipment and initiate off-rent actions when no longer required.
• Escalate unresolved equipment or funding decisions as appropriate to avoid cost leakage.

Purchase Order & Invoice Readiness

• Ensure all rental equipment is supported by valid, approved, and adequately funded purchase orders prior to invoicing.
• Monitor PO balances and notify PO owners in advance when funding is nearing depletion.
• Coordinate change orders or extensions to prevent invoice holds, rejected invoices, or account delinquency.
• Maintain accurate alignment between rental periods, rates, and PO line details to support timely invoice payment.

System & Data Management

• Maintain accurate rental data in supporting systems (e.g., rental management platforms, tracking tools, or internal trackers).
• Verify rental start and end dates, equipment status, and billing alignment.
• Support month-end and periodic reporting by providing accurate rental status and cost data.

Key Objectives & Outcomes

• Reduce total rental spend by minimizing redundant rentals and avoidable delivery/pickup charges.
• Increase utilization of on-site rental equipment across multiple jobs.
• Ensure purchase orders remain current and properly funded to support uninterrupted invoicing.
• Improve visibility, accountability, and financial control over rental equipment usage.

Deliverables

• Up-to-date rental equipment tracker reflecting current and upcoming rentals.
• Timely notifications to PO owners regarding funding, extensions, or off-rent decisions.
• Documented redeployment actions and cost-avoidance opportunities.
• Coordination records supporting rental movements, extensions, and off-rent action

 

HOUDT42

#ZR
]]> Tue, 14 Apr 2026 00:00:00 CDT 1 Events Director- Houston, TX
The Events Director reports to executive leadership and is responsible for the strategic development, planning, execution, and evaluation of a comprehensive events program. This role plays a key part in driving donor engagement and fundraising through high-impact events, while ensuring seamless execution and strong relationships with stakeholders to enhance the organization’s visibility and mission.

Job: Event Director 
Address: Houston, TX 77056
Type: Direct hire
Benefits: 100% paid medical, M/D offered plus matching up to 3% IRA account. 
Hours: 8:30-5:00 with a 30 min lunch
Parking: Paid parking
Perks: Free gym membership
Pay: $75,000 - 100,000

Key Responsibilities

• Develop and execute an annual events strategy aligned with fundraising and organizational goals
• Identify new event concepts to expand donor engagement and revenue opportunities
• Partner with leadership to ensure alignment of event initiatives with overall priorities
• Oversee all aspects of event logistics, including venue selection, vendor coordination, marketing, and guest management
• Lead planning and execution of large-scale events such as galas, auctions, conferences, and donor engagements
• Manage budgets and timelines to ensure successful delivery within financial targets
• Evaluate event performance using attendance and donor data; prepare reports and insights for leadership
• Conduct post-event reviews to identify improvements and enhance future events
• Gather feedback from stakeholders to refine strategy and execution
• Partner with development teams to align events with broader fundraising efforts
• Cultivate relationships with donors, sponsors, and community partners
• Track and report on event revenue, expenses, and overall financial performance
• Build and maintain relationships with board members, donors, and community partners
• Oversee event-related communications, including invitations, marketing materials, and follow-up outreach
• Collaborate with marketing and PR to increase visibility and attendance

HOUWC46
#ZR]]> Tue, 14 Apr 2026 00:00:00 CDT 1 We are partnering with a global organization to fill an Executive Assistant role supporting senior leadership.
This is a true C-suite support position requiring a polished professional who can manage complex priorities in a fast-paced environment.

Responsibilities:

• Provide direct support to multiple C-level executives
• Manage complex calendars, including international scheduling across time zones
• Coordinate domestic and international travel 
• Support executive meetings and prepare materials as needed
• Serve as a point of contact for internal and external stakeholders

Requirements:

• 8+ years of Executive Assistant experience supporting C-suite executives
• Recent experience supporting multiple senior leaders
• Strong experience with international calendaring
• Professional, polished, and highly organized

What’s Offered:
Competitive compensation package
Comprehensive benefits, including 401(k) with company match
Opportunity to support high-level leadership in a dynamic environment

HOUNW35

#ZR

]]> Tue, 14 Apr 2026 00:00:00 CDT 1 Job Title: Executive Assistant (High-Availability Support)
Location: North Houston
Schedule: Full-Time | Flexibility Required (including evenings and occasional weekends)

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to senior leadership in a fast-paced, high-demand environment. This role requires a high level of flexibility and responsiveness, as the Executive Assistant will serve as a trusted partner and point of contact, ensuring seamless day-to-day operations.

Key Responsibilities:

• Manage complex calendars, scheduling, and meeting coordination across multiple time zones
• Act as a gatekeeper and liaison between executives, internal teams, and external stakeholders
• Coordinate travel arrangements, including last-minute changes and detailed itineraries
• Prepare reports, presentations, correspondence, and briefing materials
• Handle confidential information with the utmost professionalism and discretion
• Monitor and prioritize communications, ensuring timely responses and follow-ups
• Support special projects, events, and ad hoc requests as needed
• Anticipate executive needs and proactively resolve issues

Availability Expectations:

• Must be willing and able to provide support outside of standard business hours as needed
• Availability for urgent requests, schedule changes, or time-sensitive matters, including evenings and occasional weekends
• Ability to remain responsive in a dynamic, fast-moving environment

Qualifications:

• 5+ years of experience supporting C-level or senior executives
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• High level of professionalism, discretion, and judgment
• Proficiency in Microsoft Office Suite and calendar management tools
• Ability to multitask, prioritize effectively, and adapt quickly to changing demands

This is an excellent opportunity for a dedicated professional who thrives in a high-impact role and enjoys being a critical partner in executive success.



HOUWD51]]> Wed, 15 Apr 2026 00:00:00 CDT 1
The Executive Assistant partners closely with executive leadership to provide comprehensive administrative and operational support, including managing complex schedules, coordinating meetings and travel, supporting special projects, and assisting with broader administrative needs across the leadership team. Occasional support with personal logistics during executive travel or peak workload periods may be required.

Essential Duties and Responsibilities

• Manage and prioritize complex executive calendars, meetings, and appointments (in-person, virtual, and phone), ensuring alignment with high-priority initiatives.
• Ensure executives are prepared, organized, and punctual for all engagements.
• Maintain strict confidentiality while managing access to executives and facilitating professional interactions with internal and external stakeholders.
• Schedule and coordinate meetings involving multiple stakeholders while optimizing executive time.
• Take notes during leadership meetings, distribute meeting minutes, and track action items to ensure timely completion.
• Manage communications related to meetings, scheduling, and follow-up to ensure alignment and accountability.
• Coordinate and manage all aspects of executive travel, including flights, accommodations, transportation, and related documentation for both domestic and international travel.
• Work with Accounts Payable to process travel expenses and reimbursements through the company’s expense management system.
• Organize and maintain electronic and physical filing systems to ensure efficient document management and accessibility.
• Provide administrative support on special projects, research assignments, leadership initiatives, and company meetings or events.
• Assist with planning and coordinating internal meetings, leadership sessions, and team functions, as well as supporting external meetings or events involving clients or partners.
• Manage meeting logistics including conference room scheduling, materials preparation, and technology setup.
• Oversee office supply inventory and maintain relationships with vendors as needed.
• Provide cross-functional administrative support to other leaders and departments when necessary.
• Develop and maintain organizational systems and processes that enhance the efficiency and effectiveness of executive and leadership operations.

Qualifications

• Minimum 5+ years of experience supporting senior executives, preferably in a mid-sized or fast-paced organization.
• Demonstrated flexibility and adaptability in a dynamic work environment.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and OneNote.
• Ability and willingness to quickly learn new software programs and systems.

#HOUWC46


#ZR]]> Mon, 16 Mar 2026 00:00:00 CDT 1
Key Responsibilities

• Provide administrative support to multiple senior executives, ensuring smooth day-to-day operations
• Manage complex calendars, schedule meetings, and coordinate appointments
• Serve as a liaison between executives, internal teams, and external partners
• Coordinate travel arrangements including flights, accommodations, and itineraries
• Plan and organize meetings, business lunches, client events, and other executive functions
• Prepare reports, presentations, and meeting materials as needed
• Conduct research and compile data to support executive decision-making
• Maintain confidential files, records, and correspondence
• Assist with company meetings, special projects, and team events
• Provide general administrative support including document organization and record management
• Collaborate with other administrative professionals and provide backup support when needed
• Support additional projects and initiatives as assigned

Qualifications

• 5+ years of experience supporting senior leadership in an executive or administrative capacity
• Strong calendar management and scheduling experience
• Experience coordinating domestic and international travel
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Ability to manage confidential information with professionalism and discretion
• Self-motivated with the ability to work independently and prioritize competing deadlines
• Comfortable working in a fast-paced, team-oriented environment
• Detail-oriented with strong time management skills

#HOUWC46

#ZR]]> Wed, 01 Apr 2026 00:00:00 CDT 1 A well-established law firm is seeking an experienced Executive Assistant to provide high-level, confidential support to its Chief Executive Officer and General Counsel. This is a highly visible role requiring strong judgment, organization, and the ability to manage complex priorities in a fast-paced environment.

Position Overview
This role serves as a trusted partner to senior leadership, supporting both executive operations and legal department functions. The ideal candidate will have experience supporting C-suite executives—preferably within a law firm or professional services environment.

Key Responsibilities

• 
  Manage complex calendars, meetings, and travel for the CEO and General Counsel
  
• 
  Prepare and format executive communications, reports, and presentations
  
• 
  Coordinate leadership and board-level meetings, including agendas and materials
  
• 
  Support firmwide initiatives, including project tracking and follow-up
  
• 
  Assist with legal document preparation, organization, and file management
  
• 
  Maintain confidential records and support legal department operations
  
• 
  Handle sensitive information with discretion and professionalism
  

Qualifications

• 
  5–7+ years of Executive Assistant experience supporting C-suite leadership
  
• 
  Prior experience supporting a General Counsel or legal department strongly preferred
  
• 
  Law firm or professional services experience preferred
  
• 
  Advanced Microsoft Office and document formatting skills
  
• 
  Strong organizational, communication, and multitasking abilities
  
• 
  Ability to manage competing priorities in a fast-paced environment
  

Additional Details

• 
  Hybrid: Eligible for 2 remote days per week after 90 days
  

CSDAL65]]> Thu, 16 Apr 2026 00:00:00 CDT 1 Galleria Area – Houston, TX
100% In-Office | Direct Hire

Our client, a well-established and growing company located in the Galleria area, is seeking an experienced Executive Assistant / Office Manager to serve as the right hand to senior leadership while overseeing daily office operations.

This is a highly visible role for someone who thrives in a professional, fast-paced environment and enjoys balancing high-level executive support with hands-on office management.

What You’ll Do
Executive Support

• Serve as the primary point of contact for executives, employees, and external partners
• Manage complex calendars, coordinate meetings, and prepare agendas
• Draft and manage confidential correspondence and executive communications
• Coordinate travel arrangements and itineraries
• Prepare presentations and materials for leadership and Board meetings
• Support senior leadership and the Board of Directors as needed

Office Management

• Oversee day-to-day office operations to ensure a professional, organized environment
• Manage office supplies, equipment, and vendor relationships
• Coordinate internal communications and assist with external communications
• Assist with light HR support including resume screening and onboarding coordination
• Monitor office-related budgets and vendor agreements

Administrative & Project Support

• Manage phones, mail, and email correspondence
• Take and distribute meeting minutes
• Maintain and update internal directories and key documentation
• Support special projects and handle complex administrative tasks

What We’re Looking For

• Proven experience supporting senior executives
• Strong organizational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• High level of discretion and professionalism
• Detail-oriented with strong follow-through
• Comfortable being the central point of coordination within the office
• Proficient in Microsoft Office and general office technology
• Investment banking/private equity industry experience preferred

Why This Role?

• Direct hire opportunity
• High-impact position with visibility to senior leadership
• Stable company located in the desirable Galleria area
• Opportunity to truly own and improve office processes
• Work from home on Fridays

HOUNW35

#ZR]]> Tue, 17 Feb 2026 00:00:00 CST 1 About the Role A global law firm in downtown Houston is seeking a seasoned, highly professional, and thick‑skinned Executive Assistant to provide dedicated support to senior leadership. The ideal candidate thrives in a fast‑paced legal environment, anticipates needs before they arise, and manages sensitive matters with the utmost discretion.
This role requires exceptional organizational skills, judgment, and the ability to navigate a high‑expectation, high‑visibility environment with confidence and maturity.
Key Responsibilities Executive Support & Administration Manage complex and dynamic calendars, ensuring seamless coordination of meetings, appointments, and deadlines. Handle direct communication on behalf of executives, including clients, partners, and stakeholders. Provide proactive inbox management and prioritize messages for timely responses. Prepare, proofread, and edit legal and business correspondence, presentations, and documents.
Travel & Logistics Coordinate detailed domestic and occasional international travel itineraries. Arrange transportation, accommodations, meeting logistics, and day‑of travel support. Adjust plans quickly when schedules or priorities shift.
Client Interaction Act as a polished, professional point of contact for high‑profile clients. Maintain confidentiality and professionalism at all times. Ensure executive preparedness for client meetings, including briefing materials and schedules.
Operational & Administrative Tasks Track deadlines, litigation calendars, and key dates as applicable. Assist with expense reports, billing support, and related administrative duties. Handle after-hours requests when urgent matters arise.

Qualifications 7+ years of Executive Assistant experience, preferably within a law firm or professional services environment. Proven ability to operate with discretion, professionalism, and thick skin. Strong understanding of legal operations, terminology, or executive‑level support in a high-pressure environment. Exceptional communication, prioritization, and time‑management skills. Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Ideal Candidate Traits Highly polished, composed, and reliable. Comfortable supporting demanding executives and shifting priorities. Anticipates needs and solves problems independently. Confident, direct communicator with excellent judgment. Thrives in a fully onsite, fast-paced environment.

HOUGW34]]> Wed, 04 Mar 2026 00:00:00 CST 1 We are recruiting a prominent CEO who is confidentially looking for an Executive Personal Assistant.  This position blends executive-level administrative support with household and personal management. The ideal candidate is polished, resourceful, discreet, and comfortable shifting between professional tasks and home-related responsibilities seamlessly. This is primarily an on-site role but there is some flexibility for periodic work-from-home hours.

Responsibilities:

• 
  Manage all personal travel domestic and international for CEO.
  
• 
  Create all agendas and itineraries for corresponding trips.  
  
• 
  Personal Property Management – oversee vendors, HVAC and overall house staff, oversee home security, technology etc.
  
• 
  Manage and organize all accounts, policies, entities, vehicles, and trips on paper and electrically.
  
• 
  Financial coordination and bill pay.
  
• 
  Develop and maintain standard operation procedures and support system.
  

Household Management

• 
  Oversee household logistics
  
• 
  Coordinate home maintenance, repairs, and service providers
  
• 
  Assist with management of other properties (vendors, scheduling, preparation)
  
• 
  Manage family calendar and children’s activities
  
• 
  Support event planning (family gatherings, hosting, etc.)
  
• 
  Run errands as needed
  

 Family Support

• 
  Comfortable interacting with children
  
• 
  Support school-related logistics and scheduling
  
• 
  Coordinate camps, lessons, and extracurriculars
  
• 
  Some meal preparation
  

 Qualifications:

• 
  3+ years of personal assistant/executive assistant/household manager experience
  
• 
  Global travel planning and schedule management
  
• 
  Excellent computer skills, organizational skills and communication skills
  
• 
  Discreet and trustworthy with confidential information
  
• 
  Flexible and adaptable; willing to adjust schedule when necessary
  
• 
  Tech-savvy (Google Workspace, Excel, travel platforms, digital organization tools)
  
• 
  Enjoys working in a dynamic family environment
  
• 
  Ability to pivot and adapt to growth and changes
  
• 
  Eager to grow their career alongside highly successful Executive
  
• 
  Clear background, good credit and excellent references is an absolute must
  

 Please send us your resume to angelam@burnettspecialists.com
]]> Tue, 03 Mar 2026 00:00:00 CST 1
A growing logistics company in El Paso is looking for an organized and detail-oriented Export Specialist to join their team! If you enjoy coordinating shipments, working with customers, and keeping operations running smoothly, this could be the role for you.

What You’ll Do:

• Process shipping orders by destination, transport mode, and freight terms
• Communicate with customers to obtain shipping instructions
• Coordinate with warehouse staff to prepare shipments accurately
• Prepare shipping documents, labels, and marks for outbound loads
• Manage all aspects of export shipments, including AES filing, inland transportation, bookings, and cargo tracking
• Provide updates to customers and carriers via email or phone
• Process invoices and vendor bills, and maintain shipment records
• Assist with phone inquiries and support departmental staff as needed

What We’re Looking For:

• High School diploma or GED (or equivalent experience)
• 1–3 years of similar work experience
• Bilingual (English/Spanish) required
• Strong organizational skills and attention to detail

Schedule & Pay:

• Monday–Friday, 8:30 AM – 5:30 PM (overtime as needed)
• Long-term opportunity with potential to grow full-time
• $17/hr.  

 If you’re detail-oriented, proactive, and enjoy keeping shipments on track, apply today to join our team!]]> Wed, 04 Mar 2026 00:00:00 CST 1 Length: Temporary role assisting for a year
Location: Downtown Houston located near Travis and Lamar St.
Pay Rate: $35/hr.



Job Objective: The Land Owner Relations Representative serves as the primary point of contact for mineral and royalty owners, providing timely and accurate responses to inquiries related to revenue payments, ownership records, tax documentation, and account maintenance. This role resolves routine owner inquiries, maintains owner account information, and escalates complex ownership and title-related issues to Division Order Techs or Analysts as appropriate.
 
Essential Job Responsibilities:            

• Answer incoming owner relations inquiries regarding various issues including Revenue, Land, Division orders, JIB, A/R and AP.
• Initiate owner account maintenance requests via the ticketing system, including: Address updates, name changes (non-title related), tax identification number updates and basic account corrections.
• Verify Direct deposit enrollments and updates as needed.
• Log owner inquiries in a case tracking system and route to the appropriate department within the organization if necessary.
• Initiate research required to address owner inquiries.
• Document and track unresolved issues, providing status updates to owners in a timely manner.
• Provide clear communication to owners regarding: Suspended funds (basic explanation), required documentation for common account updates and payment schedules and reporting cycles.
• Manage difficult or emotional situations involving dissatisfied owners and/or identify and escalate priority issues and report to management.
• Maintain working knowledge of ongoing Hilcorp projects that will impact owners, including but not limited to: Acquisitions, divestitures and owner outreach initiatives.
• Build relationships and trust with owners. Engage in active listening with callers, confirming or clarifying information as needed.
• Work closely with various departments in the organization including Revenue, Land and JIB.
• Adhere to the company’s values – integrity, ownership, urgency, alignment, and innovation.
• Support the company vision and mission.
• Adhere to established work schedule, attendance standards and punctuality to work and meetings.

Other Job Responsibilities:

• Maintain employee confidence and protect company assets, including intellectual property, by keeping information confidential.
• Contribute to team effort by accomplishing related results as needed.
• Other duties as assigned by management.

 
Qualifications:

• One (1) – Two (2) years minimum of administrative experience or working in a call center / helpdesk environment is ideal. Experience in oil and gas owner relations, division orders, or revenue accounting preferred.
• Strong communication both written and verbal. Knowledge of basic oil and gas terminology preferred.
• Great active listening skills.
• Exceptional interpersonal and rapport building skills.
• Strong time management and organizational skills.
• Adaptability and flexibility; comfortable working in fact-paced environments.
• Ability to solve problems accurately.
• Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.
• Ability to complete multiple, diverse tasks of differing priorities.
• Proficiency in the use and application of the following software:
• Required: Microsoft Office (Excel, Word and Outlook).
• Preferred: Working knowledge of oil and gas accounting and land systems (Preferably SAP & Quorum).

Education Requirements:

• Required: Graduation from a high school or GED equivalent or any equivalent combination of education and experience demonstrating sufficient knowledge, ability and skill to handle the duties and responsibilities of the position.
• Preferred: Bachelor’s Degree from an accredited four-year university or college.

]]> Fri, 03 Apr 2026 00:00:00 CDT 1 Office Administrator in its Houston, TX office.
Schedule: Hybrid schedule (3/2) Benefits: Full benes offered including medical benefits, PTO and profit-sharing
JOB DESCRIPTION:

The Office Administrator supports the Managing Partner by providing strategic administrative leadership and operational oversight for multiple offices within an assigned region of the Firm. This role ensures consistent execution of firm policies and procedures, drives operational efficiency, manages cross-office initiatives, and serves as a primary operational leader for administrative, facilities, financial, and office services functions. The Office Administrator partners with firm leadership and practice groups to anticipate needs, resolve issues, and support a high-performance culture across offices.   RESPONSIBILITIES:

• Provide day-to-day leadership and oversight for administrative operations across multiple offices in the assigned region.
• Coordinate local office practices with firm-wide policies, goals, and standards.
• Partner with different teams (e.g., IT, marketing, professional development) to support firm programs, technology rollouts, and internal initiatives.
• Working closely with supervisors and managers, directs and coordinates management of facilities, office services, duplicating, reception, housekeeping, litigation support services, secretarial management and travel.
• Partner with HR to develop staffing plans, manage recruitment, onboarding, training, and performance management programs.
• Provide coaching and mentoring to administrative personnel; facilitate professional development and continuous improvement.
• Lead employee relations processes locally, including counseling, disciplinary actions, performance improvement plans, and terminations in collaboration with HR.
• Oversee local engagement and retention initiatives tailored to the regional offices’ culture and needs.
• Conducts exit interviews.
• Manages space planning and executing interoffice moves.
• Ensures maintenance of office appearance.
• Develops and oversees security and emergency preparedness systems.
• Coordinates and communicates with parties outside the Firm such as insurance brokers, vendors, and health care providers.
• Other duties as assigned.

ESSENTIAL FUNCTIONS: The following essential functions are typical of functions which the individual occupying this position must perform unaided.  A qualified person with a disability may request a modification or adjustment to the job or work environment (a reasonable accommodation), which the Firm will attempt to provide, unless undue hardship would result.  

• Efficient utilization of software applications.
• Regular and reliable punctuality and attendance.
• Ability to access, input, and retrieve information from computer systems to prepare documents, reports, and correspondence with an important level of accuracy.
• Ability to perform work that may involve sitting or standing for extended periods while using a computer or participating in meetings (in person or virtual).
• Capacity to communicate and enunciate adequately, in person and via telephone, in a manner which can be understood by those with whom the employee is speaking.
• Capacity to reach forward to a height of forty-eight (48) inches, to a low of fifteen (15) inches, to the side of thirty-six (36) inches and to the low side of nine (9) inches above the floor.
• Willingness and capability to lift and movie boxes and containers weighing up to thirty (30)
• Ability to operate, configure, and troubleshoot standard office and legal technology.
• Ability to work cooperatively with other staff members, managers, and attorneys in a demanding and fast-paced environment.
• This is position is required to be in-office and on-sight.

    SKILLS/QUALIFICATIONS:  

• Four (4)-year college degree in business or management, in addition to a minimum of five (5) years of verified related work experience.  Comparable work experience may be substituted for educational requirement. 
• Work experience should be in large office administration or business management.
• Demonstration of strong leadership ability within large diverse workforce.
• Strong accounting and financial management skills.
• Strong organizational and communication skills are essential.
• Demonstration of good communication skills (written and verbal) and a command of the English language, including proper use of spelling and grammar.
• Must have solid computer skills including experience with word processing, spreadsheet, database and presentation programs.
• Ability to communicate persuasively and interact effectively with employees with varied backgrounds and levels of responsibility.
• Counseling and conflict resolution skills are essential.
• Ability to juggle multiple projects and respond quickly to changing priorities.
• Ability to evaluate problems and formulate successful solutions in a timely manner.
• Familiarity with federal labor and employment law and state law.
• Ability to work independently with little or no direction.
• Other duties as assigned.

  PROFESSIONAL STANDARDS:

• Maintains a current level of professional knowledge in large office management.
• Maintains a professional network and key resource contacts.
• Accepts responsibility for his/her individual personal growth and development.
• Adheres to all Firm policies with respect to risk management and human resources issues.

]]> Fri, 20 Mar 2026 00:00:00 CDT 1 Office Manager- Houston, TX
We are seeking a highly organized, detail-oriented Administrative professional to manage the office management, accounting/bookkeeping, human resources, and land-related documentation for our company. The ideal candidate will be a proactive "wear-multiple-hats" team member responsible for maintaining accurate financial records (AP/AR/Bookkeeping), managing employee compliance (HR), and coordinating land records, permits, and vendor contracts.
Responsibilities

• 
  Document Management: Maintain organized digital and physical records for all properties, including deeds, easements, right-of-way agreements, and surveys.
  
• 
  Permitting: Track, submit, and renew land use permits, environmental assessments, and improvement plans.
  
• 
  Contract Administration: Assist in preparing and tracking construction contracts, trade-specific scopes of work, and subcontractor agreements.
  
• 
  Vendor Liaison: Act as the primary point of contact for contractors, property managers, and utility companies.
  
• 
  Office Operations: Maintain office supplies inventory and manage vendor relationships.
  
• 
  General Administration: Perform miscellaneous administrative tasks to support company leadership.
  
• 
  Full-Cycle AP: Process vendor invoices, match receipts to purchase orders, ensure proper coding, and issue payments (ACH/check).
  
• 
  Full-Cycle AR: Generate customer invoices, track payments, and manage aging reports to ensure timely collections.
  
• 
  Reconciliations: Reconcile bank and credit card statements monthly.
  
• 
  Financial Reporting: Prepare month-end financials, including Profit & Loss statements and balance sheets.
  
• 
  Assist with 1099 issuance and quarterly tax filings.
  
• 
  Payroll: Process bi-weekly payroll and manage employee benefits administration (health, 401k).
  
• 
  Onboarding/Offboarding: Manage the full employee lifecycle, including new hire paperwork, background checks, and orientation.
  
• 
  Compliance: Maintain confidential employee files and ensure compliance with federal/state labor laws.
  

Qualifications

• 
  Experience: Minimum 3–5+ years of experience in office management, bookkeeping, AP/AR, preferably within real estate, land development, or construction.
  
• 
  Software Proficiency: Microsoft Excel and in QuickBooks (will train), or similar ERP systems.
  
• 
  Skills: Exceptional organizational, multitasking, and communication skills.
  
• 
  Knowledge: Basic understanding of land records, surveys, or zoning is a plus.
  
• 
  Education: High School Diploma or higher.
  
• 
  Bilingual in Spanish is a plus.
  
• 
  Notary or willing to obtain. 
  

HOUAC49
#ZR

]]> Mon, 16 Mar 2026 00:00:00 CDT 1 Product Design Admin- Houston A luxury homebuilder located in the inner loop of Houston is seeking a Product Design Admin to add to their team. Candidates must have previous or current experience working with a residential homebuilder. Responsibilities include:
 

Key Responsibilities

Product Design & Selection Packages

· Develop and maintain curated finish packages for homes including tile, flooring, countertops, cabinetry, lighting, plumbing fixtures, and hardware

· Periodically refresh design packages to keep the product competitive while maintaining cost discipline

· Maintain a centralized database of all approved selections and materials

· Organize and maintain physical samples and design boards

Vendor & Procurement Management

· Source and maintain relationships with finish vendors and suppliers

· Negotiate pricing with vendors to maintain competitive costs

· Track product pricing and monitor changes in vendor costs

· Work closely with estimating and operations teams to ensure finish selections align with project budgets

· Identify new products and vendors that improve value, durability, or aesthetics



Plan Coordination

· Work with the company’s draftsman or architect on minor floor plan or elevation adjustments

· Maintain an organized library of all floor plans and revisions

· Ensure design selections coordinate properly with architectural plans

Budget & Cost Control

· Maintain detailed spreadsheets tracking finish selections, pricing, and vendor information

· Ensure all selection packages stay within target budgets

· Monitor cost changes and recommend adjustments when needed

· Assist in maintaining cost consistency across multiple homes

 


 
#HOUGW34]]> Mon, 09 Mar 2026 00:00:00 CDT 1 A top commercial construction company has an exciting opening for a Project Administrator in South Austin. They are a very stable company, with generous retirement, a ton of career growth, wonderful culture & decades of expertise in their field.

 

This individual will support the Project Managers and Contracts team with coordinating, vendor management, assist with bids, scheduling and billing for high end commercial projects.

 

Duties

• Oversight, management and coordination of all downstream of all Construction Subcontracts, Work Authorizations, and Purchase Orders, including associated exhibits, and amendments (Subcontract documents) to ensure timely flow through document execution via DocuSign.
• Enforce and track all subcontractor insurance requirements and maintain current certificates of insurance, consultants and/or vendors in VISTA and ICA.
• Review weekly subcontractor non-compliance and clear discrepancies.
• Create Project specific insurance certificates.
• Assist PMs and accounting in closing subcontracts and conducting contract audits.
• Produce and publish reports as required.
• Work cross functionally with internal teams, including Accounting, Project Management, Risk Management, and Legal regarding Contract/Subcontract/Purchase Order management
• Perform special projects and other assignments as requested by internal teams

 

Skills

• Previous construction industry experience
• Previous contract administration experience
• Previous insurance compliance experience with understanding of commercial insurance terminology and concepts
• Familiarity with Vista Viewpoint, BuildOps and DocuSign software
• Associate’s degree or higher
• Desires opportunity to expand level of support provided to internal teams
• Excellent judgment and critical thinking ability
• Strong written and oral communication skills with ability to convey complex information in a way that others, both internal and external, can readily follow
• Strong organization skills and high level of attention to detail, including ability to identify errors and inconsistencies
• Ability to prioritize and manage multiple projects simultaneously to complete tasks accurately, on schedule, and with minimal supervision
• Intermediate level MS Word and MS Excel experience
• Self-motivated
• Strong work ethic

 

Qualified candidates please send resumes to angelam@burnettspecialists.com

 
]]> Mon, 09 Feb 2026 00:00:00 CST 1
Key Responsibilities

• Provide administrative and operational support to Project Managers and internal project teams.
• Issue and track subcontracts, purchase orders, and change orders, ensuring all commitments are properly entered into project or accounting systems.
• Maintain project documentation, contracts, permits, and compliance records throughout the project lifecycle.
• Coordinate Certificates of Insurance with subcontractors and general contractors.
• Assist with project setup, budgeting inputs, estimates, and change order tracking in project management systems.
• Support permit applications and inspection scheduling while coordinating with city or municipal requirements.
• Generate project close-out documentation, including warranties, operation manuals, and completion records.
• Coordinate jobsite logistics and vendor needs, including equipment orders and service scheduling.
• Maintain strong communication with customers, subcontractors, and internal teams to ensure projects stay organized and on schedule.
• Assist with department reporting, travel coordination, and general project administration as needed.

Qualifications

• Strong organizational and multitasking skills with the ability to manage multiple projects simultaneously.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Experience supporting project teams, construction administration, or project coordination is preferred.
• Detail-oriented with strong communication and problem-solving abilities.

#HOUWC46

#ZR]]> Thu, 26 Mar 2026 00:00:00 CDT 1 Short-Term Receptionist Opportunities – North Houston

Looking for flexible, short-term work? We’re seeking Receptionists for one-day assignments in the North Houston area! These roles are perfect for professional, organized, and friendly individuals who enjoy providing front-desk support.

Details:

• Pay: $15/hr
• Schedule: Monday–Friday, typically 8:00 AM – 5:00 PM
• Assignments: One-day engagements at various office locations

Responsibilities:

• Greet and check in visitors and clients professionally
• Answer and direct phone calls
• Assist with basic administrative tasks
• Maintain a clean and organized reception area

Requirements:

• Previous receptionist, administrative, or customer service experience preferred
• Strong communication and interpersonal skills
• Reliable, punctual, and professional appearance
• Ability to work independently

Why You’ll Love It:

• Flexible one-day assignments – pick the days that work for you
• Competitive pay at $15/hr
• Gain experience in multiple office environments

Register today to join our team and start taking assignments in North Houston!


HOUWD51
]]> Thu, 26 Mar 2026 00:00:00 CDT 1 A global architecture firm is seeking a Studio Coordinator for their Austin office.   This is one of the top design firms in the world and they offer incredible benefits, and amazing work culture!  As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio's activities and the soul that keeps your studio moving forward. Studio Coordinators act as an ambassador for their studio and a liaison between their directors/principals and many others.


What You Will Do

• 
  Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, answering phones, travel arrangements, expense reports, correspondence, etc.
  
• 
  Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation
  
• 
  Tracking calendars, budgets, and expenses
  
• 
  Assist in filling in forms and collating documents required for project proposals
  
• 
  Assist in assembling and coordinating documents for AIA contracts for owner, consultant, and letter agreements, as well as client meetings, and project correspondence
  
• 
  Promote office culture by planning studio retreats, outings, and celebrations
  
• 
  Manage daily communications with internal and external parties
  
• 
  Serve as back-up for reception occasionally and other Studio Coordinators
  
• 
  Daily operations including creating and editing presentations, meetings and events setup and cleanup, timesheet management, and other administrative duties as required
  

Your Qualifications

• 
  Minimum 5 years of experience in professional administrative position supporting senior leadership
  
• 
  A/E/C experience is a plus
  
• 
  Must show ability to problem solve, both individually and as part of a project team
  
• 
  High level of proficiency with Microsoft Office (including SharePoint)
  
• 
  Adobe Suite/In Design experience a huge plus
  
• 
  Excellent communicator
  
• 
  Ability to interact professionally with all levels of the firm, clients, and subcontractors
  
• 
  Ability to prioritize business responsibilities
  
• 
  Positive attitude, willingness to "go the extra mile"
  
• 
  Ability to work independently with minimal guidance
  
• 
  Must be available for overtime on an as-needed basis
  
• 
  This is not a remote position. The successful candidate is expected to be in the Austin office.
  

]]> Wed, 01 Apr 2026 00:00:00 CDT 1 Location: NW Houston located near the Beltway and Clay Rd./4 days in office, &1-day remote
Hours: Work Schedule: Monday - Friday (8-5 PM)/For the first few weeks of training, the start time may be 7 AM (if possible)
Pay Rate: $22-27/hr., DOE
Length: Temporary assignment with potential to go perm for the right person ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ 

Additional Details:

·        The position will be 50/50 split between the Corporate Travel and Crewing for offshore employees. The workload will vary between the two, so some days may be more corporate travel one day than crewing, and vice versa. 

·        At the beginning, they will support Corporate Travel first and then gradually receive training from the crewing team.

·        The ideal candidate will have the following background:

• Has worked with crewing, planning, or assisting operations, logistics, or similar field. And/or worked in a travel agency.

• Has some experience with Visa handling and processes.
• Decent knowledge of Microsoft Tools and Outlook. 

Purpose & Scope: The Travel Coordinator will provide comprehensive support in managing travel arrangements for office-based employees in the US. This role encompasses a variety of tasks, including organizing travel plans, acting as the central point of contact for travel-related matters, and serving as a Regional Travel Tracker in the Americas region. The position is based in Houston, TX, and will require daily monitoring and action on travel requests and changes.

Key Competencies: 

·        Excellent Communication Skills: Ability to convey information clearly and professionally in both written and verbal forms.

·        Organizational Skills: Strong ability to prioritize tasks, manage time effectively, and maintain orderly systems.

·        Attention to Detail: Precision and accuracy in completing tasks, particularly those involving invoicing, data entry, and document management.

 

Key Responsibilities:

·        Organize travel arrangements for US office-based employees

·        Assist with travel changes and rebooking

·        Liaise with dedicated Travel Management Company

·        Educate travelers on using the online booking tool

·        Act as the Regional Travel Tracker and ISOS Tracker superuser, providing incident reports to the Travel Risk Management Team

·        Attend site inspections of preferred hotels

·        Monitor self-bookings, control, and validate centralized invoices

·        Collaborate closely with the centralized Travel Team based in Oslo

·        Respond to general travel-related inquiries
]]> Tue, 17 Mar 2026 00:00:00 CDT 1