Studio Coordinator/Executive Assistant
Job Description
Our client, a globally recognized architecture and design firm, is seeking an experienced Studio Coordinator to support studio leadership and a talented team of architects and designers. This position plays a key role in ensuring the smooth day-to-day operations of the studio while providing high-level administrative and operational support in a collaborative, fast-paced environment.
Responsibilities
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Provide executive-level support to Studio Principals and Directors, including complex calendar management, travel coordination, expense reports, and correspondence
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Coordinate studio operations, including meetings, staffing support, PTO tracking, financial reporting, and project administration
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Assist with proposals, presentations, contracts, and project documentation
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Support Design Managers with project setup, RFIs, submittals, meeting notes, and project directories
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Plan studio meetings, retreats, celebrations, and client events
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Coordinate domestic and international travel for studio leadership and team members
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Serve as a liaison between the studio and internal departments to ensure efficient communication and operations
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Provide backup reception and administrative support as needed
Qualifications
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Minimum 5 years of professional administrative experience
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Experience supporting executives in a professional services environment
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Strong experience coordinating domestic and international travel
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Excellent organizational, communication, and project coordination skills
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Ability to manage multiple priorities while maintaining exceptional attention to detail
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Proficiency with Microsoft Office and SharePoint; Adobe InDesign experience is a plus
If you're an experienced administrative professional looking to support an innovative, creative team in a dynamic environment, we'd love to hear from you. Apply today or contact Burnett Specialists for more information.
Meet The Recruiter
Regan Jackson
Sr. Direct-Hire Recruiter
Regan graduated from Texas Tech University in 2003 with her Bachelor’s in Marketing. She then went to graduate school at St. Thomas University, where she received her MBA. She started working for Burnett in June 2005 in Houston.
Regan was a Senior Account Executive for five years. In this role, she was the liaison between the client and each specialty division to ensure the highest quality customer service and proven results. In 2010, Regan moved into a direct-hire recruiter role. She has been successful in filling all different types of positions for clients across several industries. In 2013, her husband’s job transferred them to Dallas, and she is now a Sr. Direct-Hire Recruiter for Choice Specialists in Dallas, Texas. She enjoys what she does and is passionate about helping candidates and companies grow!
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