Staff Accountant

Houston, TX 77046

Employment Type: Direct Hire Job Function: Accounting/Finance Job ID:: 130575 Pay Range: $70,000-80,000 / year

Job Description

Staff Accountant- Houston, TX 77046
Responsibilities:
  • Prepare and send documents when new work orders or purchase orders are received.
  • Forward documents to HR for new hires, and to consultants for signatures.
  • Ensure all necessary paperwork is signed before the start date.
  • Save signed documents in the shared folder.
  • Attach received work orders/purchase orders in the system once the Sales team submits placement.
  • For new hires, ensure work orders/purchase orders are attached promptly for HR processing.
  • Create & Submit Invoices:
  • Revenue Invoices
  • Manage month-end files and track timesheets for billing.
  • Create revenue invoices based on approved timesheets, ensuring all details are correct.
  • Submit invoices after month-end.
  • Expense Invoices
  • Review and submit expense reimbursements with supporting documentation.
  • Send expense sheets to Accounts Payable for payroll processing.
  • Review and approve weekly timecards.
  • Ensure work orders/purchase orders cover the hours on timecards.
  • Cut and mail Accounts Payable checks.
  • Sort and scan mail for HR/Accounting.
  • Deposit checks at the bank monthly.
  • Check 1099 forms.
  • Monitor timecards and request missing ones.
  • Resolve any invoice disputes.
  • Create sales orders/jobs and attach relevant documents.
  • Track hours and balances for consultants.
  • Assist with time entry and expense submission issues.
  • Send expense reimbursement instructions to consultants.
  • Request approvals for new work orders and send back signed documents.
  • Request missing purchase orders from clients.
  • Assist HR with employment verifications.
  • Perform other tasks as assigned by the Senior Accountant.
Qualifications:
  • Bachelor’s degree in Accounting/Finance
  • Staffing, consulting, or professional services industry experience
  • Software experience similar to Bullhorn or QuickBooks
  • 3-5 years experience

HOUAC49

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lyndseyp

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