Project Administrator
Job Description
A top commercial construction company has an exciting opening for a Project Administrator in South Austin. They are a very stable company, with generous retirement, a ton of career growth, wonderful culture & decades of expertise in their field.
This individual will support the Project Managers and Contracts team with coordinating, vendor management, assist with bids, scheduling and billing for high end commercial projects.
Duties
- Oversight, management and coordination of all downstream of all Construction Subcontracts, Work Authorizations, and Purchase Orders, including associated exhibits, and amendments (Subcontract documents) to ensure timely flow through document execution via DocuSign.
- Enforce and track all subcontractor insurance requirements and maintain current certificates of insurance, consultants and/or vendors in VISTA and ICA.
- Review weekly subcontractor non-compliance and clear discrepancies.
- Create Project specific insurance certificates.
- Assist PMs and accounting in closing subcontracts and conducting contract audits.
- Produce and publish reports as required.
- Work cross functionally with internal teams, including Accounting, Project Management, Risk Management, and Legal regarding Contract/Subcontract/Purchase Order management
- Perform special projects and other assignments as requested by internal teams
Skills
- Previous construction industry experience
- Previous contract administration experience
- Previous insurance compliance experience with understanding of commercial insurance terminology and concepts
- Familiarity with Vista Viewpoint, BuildOps and DocuSign software
- Associate’s degree or higher
- Desires opportunity to expand level of support provided to internal teams
- Excellent judgment and critical thinking ability
- Strong written and oral communication skills with ability to convey complex information in a way that others, both internal and external, can readily follow
- Strong organization skills and high level of attention to detail, including ability to identify errors and inconsistencies
- Ability to prioritize and manage multiple projects simultaneously to complete tasks accurately, on schedule, and with minimal supervision
- Intermediate level MS Word and MS Excel experience
- Self-motivated
- Strong work ethic
Qualified candidates please send resumes to angelam@burnettspecialists.com
Meet The Recruiter
Angela Migliaccio
Sr. Direct-Hire Recruiter
Dream Job Specialist
Assisting individuals in advancing their careers while collaborating with incredible organizations and contributing to their growth is the best job in the world. From executives to fresh graduates, working with professionals at every level is both challenging and rewarding. Building lifelong relationships with clients is one of the most gratifying aspects of my career, supporting them during the highs and lows of their professional journeys. This career is not just a job, but a passion that I am blessed to have found. It brings me immense satisfaction to help others achieve their career goals and realize their full potential. Let me help you find your dream job!
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