Burnett Specialists
https://cdn.haleymarketing.com/templates/61891/logos/square.png
https://www.burnettspecialists.com
https://www.burnettspecialists.com
USD
20
24
HOUR
true
Natacha Corley
Part-time Temporary External Events Assistant
2025-04-28
2025-06-16
Employment Type:
Temp
Job Function: Convention & Special Events
Job ID:: 134561
Pay Range: $20-24 / hour
Job Description
Job Title: Temporary External Events Assistant
Position Overview:
We are seeking a highly organized, proactive, and detail-oriented External Events Assistant to provide administrative and logistical support throughout the lifecycle of external events. This role involves coordinating with multiple stakeholders, maintaining precise documentation, and ensuring each event progresses smoothly from inception to follow-up. The ideal candidate will be efficient in handling multiple projects simultaneously, with a strong grasp of event logistics and communication.
________________________________________
Primary Responsibilities & Task List
• Maintain multiple calendars with event information
• Help setup meetings and maintain event specialist calendar
• Keep files for events organized and easy to access
• Create post event reports
• Collect and catalogue photos of all events
• Fulfill weekly promotional orders and mail them to recipients
• Maintain up to date inventory of all promotional items and event materials
• Pack and unpack materials for each event from list provided
• Conduct event and venue research as needed
• Book hotels for events and attendees
• Make restaurant reservations for events or meetings
• Provide general administrative and logistical support
________________________________________
Qualifications
• 2+ years of experience in event coordination, project coordination, or executive support roles
• Strong proficiency in Microsoft Office Suite (Excel, Outlook, Teams, Planner)
• Familiarity with travel platforms (e.g., Navan), shared folders (e.g., SharePoint,), and event tools
• Experience working in fast-paced, multitasking environments
• Strong written and verbal communication skills
• Meticulous attention to detail and organizational abilities
• Ability to handle sensitive information with discretion
• Ability to lift and pack large materials when necessary
________________________________________
Ideal Candidates Would Be…
• Highly organized – able to track multiple events, dates, and deliverables
• Proactive and self-motivated – takes initiative and comfortable taking direction and running with assigned tasks
• Excellent communicator – keeps all stakeholders informed without being prompted
• Team-oriented – works well with others and builds good rapport with internal and external partners
• Cool under pressure – maintains calm and effectiveness during high-pressure event windows
• Creatively resourceful – thinks ahead, anticipates issues, and finds solutions on the fly
• Strong follow-through – ensures nothing falls through the cracks
HOUWD51
Position Overview:
We are seeking a highly organized, proactive, and detail-oriented External Events Assistant to provide administrative and logistical support throughout the lifecycle of external events. This role involves coordinating with multiple stakeholders, maintaining precise documentation, and ensuring each event progresses smoothly from inception to follow-up. The ideal candidate will be efficient in handling multiple projects simultaneously, with a strong grasp of event logistics and communication.
________________________________________
Primary Responsibilities & Task List
• Maintain multiple calendars with event information
• Help setup meetings and maintain event specialist calendar
• Keep files for events organized and easy to access
• Create post event reports
• Collect and catalogue photos of all events
• Fulfill weekly promotional orders and mail them to recipients
• Maintain up to date inventory of all promotional items and event materials
• Pack and unpack materials for each event from list provided
• Conduct event and venue research as needed
• Book hotels for events and attendees
• Make restaurant reservations for events or meetings
• Provide general administrative and logistical support
________________________________________
Qualifications
• 2+ years of experience in event coordination, project coordination, or executive support roles
• Strong proficiency in Microsoft Office Suite (Excel, Outlook, Teams, Planner)
• Familiarity with travel platforms (e.g., Navan), shared folders (e.g., SharePoint,), and event tools
• Experience working in fast-paced, multitasking environments
• Strong written and verbal communication skills
• Meticulous attention to detail and organizational abilities
• Ability to handle sensitive information with discretion
• Ability to lift and pack large materials when necessary
________________________________________
Ideal Candidates Would Be…
• Highly organized – able to track multiple events, dates, and deliverables
• Proactive and self-motivated – takes initiative and comfortable taking direction and running with assigned tasks
• Excellent communicator – keeps all stakeholders informed without being prompted
• Team-oriented – works well with others and builds good rapport with internal and external partners
• Cool under pressure – maintains calm and effectiveness during high-pressure event windows
• Creatively resourceful – thinks ahead, anticipates issues, and finds solutions on the fly
• Strong follow-through – ensures nothing falls through the cracks
HOUWD51
Meet The Recruiter
Natacha Corley
Staffing Manager
With ten years of experience placing candidates in various industries such as Administration, Accounting, Human Resources, Supply Chain, and Manufacturing, I am committed to facilitating long-lasting relationships between hiring managers and candidates that extend beyond a single transaction.
Burnett, a Texas-based staffing and recruiting company, has been consistently ranked number 1 by the Houston Business Journal. Our extensive network of connections with hiring managers and candidates across all industries makes us an invaluable asset to your growth and success.
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