Part-Time Receptionist / Admin

Houston, TX 77041

Posted: 10/04/23 Employment Type: Temp Job Function: Administrative/Clerical Job ID:: 129228 Pay Range: $15-17 / hour

Job Description

We are seeking a Part-Time Front Desk/Administrative Assistant to join our team. In this role, you will be the first point of contact for visitors and clients, providing exceptional customer service and performing various administrative tasks to ensure the smooth operation of our facility. This position offers a great opportunity to work in the dynamic oil and gas industry. Location: NW Houston, 77041 Hours: 8am-12pm OR 9am - 1pm Pay: $15-$17/hour  Indefinite contract position What You Will Do  The Essential Job Functions:
  • Answer main phone line and directs calls 
  • Greet guests and providing necessary visitor information
  • Receive, sort, and distribute business mail
  • Maintain front office equipment including postage machine, copiers, shred bins, cubicles, etc.
  • Order food for various events and assists with meeting setup
  • Create and proofread documents and correspondence produced by business leaders
  • Coordinate and manage the security card/ID badge administration and assignments 
  • Coordinate and assist with various vendors for general business functions; safety/facility, uniforms, vending machine, coffee machine, office supplies, etc.
  • Manage uniform invoicing and employee distribution
  • Maintain office supplies and provide updates about office equipment needs
  • Update and maintain digital messaging monitors (reception, breakroom, etc.) throughout the facility
  • May assist with travel arrangements
  • Follow safety and security procedures
  • May assist all departmental leaders with wide variety of administrative needs
  • May assist with special departmental projects as requested
  • Provides customer service to employees, managers, and guests 
  • Performs other related duties as requested
  • Participate in Lean events with active involvement in CI initiatives
  • Report unsafe acts or conditions to supervision immediately as noticed

Position Details: Subject to Change
  • Compensation package offered: Competitive hourly rate and quarterly bonus eligibility
  • New hire orientation is provided 
  • Office and cubicle environment in a manufacturing facility
  • On the job training on processes and procedures

Job Requirements: The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Qualifications
  • High school diploma or equivalent required
  • At least five years of administrative assistant or front office management experience in a fast-paced manufacturing environment
  • Basic knowledge of office management systems and procedures
  • Ability to operate general office equipment, copiers, printers, lamination machinery, postage machinery, etc.
  • Excellent organizational skills and attention to detail
  • Excellent written and verbal communication skills with employees of all levels
  • Excellent interpersonal and customer service skills
  • Proficient in Microsoft Office Suite and programs; including Outlook, PowerPoint, Excel and Word
  • Experience working with and maintaining confidential information
  • Excellent organizational skills and attention to detail
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing
  • Experience working independently
  • Must have a professional and positive attitude as well as a passion for continuous improvement
  • Is open to change and new information
Preferred Qualifications
  • Some secondary education or degree 
  • Previous Executive Administrative Assistant experience 
  • Extensive knowledge of office management systems and procedures
  • Professional membership in an administrative professional group 
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