Operations Administrator

Houston, TX 77092

Posted: 09/22/23 Employment Type: Direct Hire Job Function: Administrative/Clerical Job ID:: 129030 Pay Range: $50,000-60,000 / year

Job Description

Great opportunity to work for a "Best Places to work Company" in Northwest Houston.

Direct Hire - Operations Administrator (This job is a combination between a receptionist, office manager and administrative assistant ) Beautiful new building with lots of amenities.
Job Description:

  • Act as the liaison between company and Managed IT Provider. 

  • Act as the liaison between company and Mobile Phone Provider. 

  • Act as the liaison between company and landlords/ building management.

  • Monitor Security of the building.  

  • Coordinate all facilities maintenance and general office equipment maintenance. 

  • Maintain Office Supplies inventory and order miscellaneous project related items as needed

  • Maintain Coffee and Coffee Supply inventory

  • Work closely with HR Team members in planning and executing events. 

  • Occasionally run errands (i.e., pick up lunch, drop items to job sites/outside events) as needed

  • Answer phones in a friendly and helpful manner

  • Greet guests to office

  • Monitor Housekeeping staff to ensure the office is clean and organized

  • Act as Fire Warden 

  • Assist Executives and Team Members with client related activities such as booking lunch reservations, setting up conference rooms, ordering meals for in-house meetings, copying bid or meeting documents

  • Organize and book project related airline, hotel and car rentals

  • Sorting and delivering mail/drop of outgoing mail to designated postal box daily, maintain internal physical mailboxes for field personnel

  • Signing for and delivery of packages and certified mail

  • Maintain Company Phone Directory

  • Shredding of accounting and HR related documents as needed

  • Manage weekly meeting food orders and monthly meeting presentation updates

  • Manage meeting room calendars and keep meeting rooms organized and stocked with waters, pens, etc.

  • Other duties as assigned
Job Requirements:
  • 4 years of previous work experience with at least two years in an office setting preferred
  • High School diploma required/Associates Degree or higher preferred 
  • Experience working in an Architectural, Engineering or Construction Company a plus
  • Effective communication skills (verbal and written)
  • Self-starter
  • Strong planning and organization skills
  • Strong technical skills: Word, Excel, Outlook email, and social media platforms, etc.
  • Maintains energetic and positive attitude
  • Effective communication skills (verbal and written) including the ability to read and comprehend simple instructions, to write simple correspondence, and effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. 
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.   
  • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
  • Ability to deal with problems involving a few concrete variables in standardized situations. 


Meet The Recruiter

Patti Villarreal, PHR, SHRM-CP
Direct-Hire Recruiter & Staffing Specialist

23 years of Staffing & Recruiting Experience - "What I love most about my job is the ability to truly make a difference in someone's life!"

Favorite Quote: "Do unto others as you would have them do unto you."

Hometown: Houston, TX

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