Office Manager

New Braunfels, TX 78130

Employment Type: Temp Job Function: Administrative/Clerical Job ID:: 132515 Pay Range: $20-22 / hour

Job Description

Office Manager

A construction company in New Braunfels, TX is seeking an Office Manager on a temporary basis for their office! The Office Manager will be responsible for greeting employees and clients in the office, handling receptionist duties, and accounts payable duties!

  • Location: New Braunfels, TX
  • Pay: $20.00-22.00/hr DOE
  • Schedule: Monday-Friday 10am-2pm
  • Length: 3 months


Office Managerial Tasks:
  • Greet and assist every person coming into the office – employee or not
  • Order snacks & drinks
  • Stock snacks & drinks in office
  • Order office supplies, cleaning supplies, IT equipment
  • Ensure coffee/tea stocked for breakroom – ordered through vendor
  • Answer & direct office phone calls
  • Provide applications and monitor when completed and provide to HR or project applied for
  • Send out/receive packages
  • Order items for projects via Amazon
    • IT equipment
  • Check the mail M/W/F
  • Ensure office, breakrooms, storage closets are all organized & stocked
  • Coordinate office needs with vendors: Monthly Pest control, quarterly air filter changes, housekeeping, Cintas (bathroom restock every Friday, first aid kits once a month), compass shredding as needed, IT improvements in the office (Spectranet, third party)
  • Ensure any issues with the office is taken care of – additional pest control issues, leaks, replacements needed, plumbing issues, etc.
  • Clean messes in break room & meeting spaces as needed – after meetings, after office get togethers, accidents, etc.


AP Tasks:
  • Manage expenses (receipt submittal & tracking) for Mario & Abel’s corporate cards
  • Manage expenses on corporate travel card (averaging almost 30K a month – which is the limit on this card)
  • Book hotels and/or flights & car rentals for all projects in the CTR region – HC, PLW, & now NEX’s WO7 – as well as travelers from other regions as needed.
    • Book hotels and/or flights & rentals for office employees/PMs/Interviewees/Trainers as needed
    • Track hotel bookings, flights, car rentals for employees via excel spreadsheet
    • Once hotel is booked, contact hotel to submit Credit Card Authorization Form to ensure room & tax is covered for each employee’s stay.
    • Once stay is complete, acquire hotel receipt & submit for expenses
  • Identify and investigate unknown charges on the travel card – locate, identify, and submit needed receipt.
  • Submit K2’s for new vendors as needed
  • Give payment & status updates to vendors as needed on invoices

Requirements:
  • 2+ years of Office Management experience required
  • 2+ years of Accounts Payable experience required
  • Anticipate needs of the office
  • Warm and friendly attitude!


  • SANAN80

Meet The Recruiter

Elpida Duff
Sr. Staffing Manager

Howdy! I am a Texas A&M graduate and have been with Burnett Specialists for over 10 years and love helping people find their dream job!
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About New Braunfels, TX

Come discover exciting job opportunities in the vibrant area surrounding New Braunfels, Texas! Nestled between Austin and San Antonio, this charming town offers a perfect blend of rich history, outdoor adventures, and a thriving arts scene. From strolling along the picturesque Comal River to exploring the historic Gruene Historic District and attending live music events at Gruene Hall, there is no shortage of activities to enjoy. With a diverse culinary scene featuring Tex-Mex delights and German cuisine, along with nearby attractions like Schlitterbahn Waterpark and Landa Park, New Braunfels provides a unique backdrop for both work and play. Begin your career journey in this dynamic region today by exploring our exciting job listings!