Office Manager
Employment Type:
Direct Hire
Job Function: Accounting/Finance
Job ID:: 137877
Pay Range: $50,000-70,000 / year
Job Description
We are seeking a hands-on Office Manager to support the day-to-day operations of a growing construction services company. This individual will serve as the central point of coordination between the office, job sites, vendors, and leadership team, helping ensure operations run smoothly, efficiently, and in compliance with company and project requirements.
Responsibilities
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Responsibilities
- Manage daily office operations and serve as the primary administrative support for the business
- Answer and direct incoming calls from field employees, vendors, customers, and job sites
- Coordinate communication between office staff and field teams to ensure alignment on daily needs and project updates
- Support employee onboarding, including collecting required paperwork, new hire documentation, and compliance forms
- Assist with safety documentation tracking and ensure all required job site records are complete and up to date
- Maintain employee files, onboarding records, and general compliance documentation
- Support employee timekeeping by collecting, reviewing, and organizing timesheets for payroll processing
- Coordinate with vendors regarding orders, service requests, scheduling, and follow-up items
- Schedule and support virtual meetings and conference calls with vendors, leadership, and job site teams
- Order and maintain office, kitchen, and breakroom supplies as needed
- Maintain organization of the office and ensure a clean, functional, and professional environment
- Assist with general administrative tasks, documentation tracking, and special projects as assigned
- Provide ongoing support to leadership with day-to-day operational and administrative needs
- 3–8 years of experience in office management, administrative support, operations, HR coordination, or project support
- Experience in construction, industrial services, field operations, manufacturing, logistics, or other blue-collar environments strongly preferred
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
- Comfortable communicating with field employees, vendors, customers, and leadership
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- High attention to detail with strong follow-through and accountability
- Ability to work independently and take initiative without constant direction
- Bilingual Spanish/English is a strong plus, but not required
- Experience with onboarding, safety documentation, or timekeeping support is a plus
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Meet The Recruiter
Kylie Stockton
Sr. Direct-Hire Recruiter
I am a National Direct Hire Recruiter at Burnett Specialists, where I recruit for Administrative, Legal, Sales, Marketing, and HR positions. If you are looking for a great career opportunity or have any staffing or placement needs, let's connect!
We are Texas’ largest employee-owned staffing & placement agency set apart by our award-winning and innovative services, outstanding staff tenure, multiple skill specializations, and diversity vendor status. Since 1974, we’ve matched thousands of talented and skilled job seekers with top employers across many different industries. We have teams ready and available to assist you from our office locations in Houston, The Woodlands, Austin, El Paso, San Antonio, and Dallas (where we operate as choice specialists).
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