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Office Manager

Houston, TX

Employment Type: Direct Hire Job Function: Accounting/Finance Job ID:: 137184 Pay Range: $65,000-85,000 / year

Job Description

We are seeking a highly organized and detail-oriented administrative professional to support office operations, accounting functions, HR processes, and documentation management. This role requires a proactive individual who can manage multiple responsibilities while maintaining accurate records, coordinating with vendors, and supporting leadership with day-to-day operational needs.

Key Responsibilities
  • Maintain organized digital and physical records, including contracts, project documentation, and operational files.
  • Process vendor invoices, verify documentation, and issue payments while tracking accounts payable and accounts receivable.
  • Generate customer invoices, monitor payment status, and manage aging reports to ensure timely collections.
  • Reconcile bank and credit card statements and assist with preparation of financial reports including profit and loss summaries and balance sheets.
  • Support payroll processing and assist with employee benefits administration.
  • Manage onboarding and offboarding processes, including new hire paperwork, background checks, and maintaining confidential employee records.
  • Track permits, documentation, contracts, and other operational records to ensure compliance and accuracy.
  • Assist with contract preparation and tracking for vendors, subcontractors, and operational agreements.
  • Serve as a primary point of contact for vendors, contractors, and external partners to coordinate documentation and services.
  • Maintain office operations including supply inventory, vendor relationships, and general administrative support.
  • Assist leadership with administrative tasks, reporting, documentation, and special projects as needed.

Qualifications
  • 3–5+ years of experience in office administration, bookkeeping, or operations support, preferably within construction, real estate, or a similar industry.
  • Proficiency with Microsoft Excel and accounting software such as QuickBooks or similar systems.
  • Strong organizational, multitasking, and communication skills.
  • Ability to manage confidential information with professionalism and discretion.
  • High school diploma required; additional education or certifications are a plus.
  • Bilingual Spanish and notary certification (or willingness to obtain) are a plus.

#HOUWC46

Meet The Recruiter

Kylie Stockton
Sr. Direct-Hire Recruiter

I am a National Direct Hire Recruiter at Burnett Specialists, where I recruit for Administrative, Legal, Sales, Marketing, and HR positions. If you are looking for a great career opportunity or have any staffing or placement needs, let's connect!

We are Texas’ largest employee-owned staffing & placement agency set apart by our award-winning and innovative services, outstanding staff tenure, multiple skill specializations, and diversity vendor status. Since 1974, we’ve matched thousands of talented and skilled job seekers with top employers across many different industries. We have teams ready and available to assist you from our office locations in Houston, The Woodlands, Austin, El Paso, San Antonio, and Dallas (where we operate as choice specialists).

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About Houston, TX

Discover exciting job opportunities in the vibrant region around Houston, Texas! Known for its thriving economy, diverse industries, and endless growth prospects, Houston offers an enticing landscape for career-minded individuals. With world-class museums like the Museum of Fine Arts and a rich culinary scene showcasing Tex-Mex delights, BBQ joints, and food trucks serving up local flavors, Houston is a melting pot of culture and creativity. Home to the renowned Space Center Houston, the historic Astrodome, and professional sports teams like the Rockets and the Astros, this region exudes energy and excitement. Embrace the charm of this dynamic area while exploring job listings that could lead you to a fulfilling career right here in Houston!