Office Manager

Houston, TX 77007

Employment Type: Direct Hire Job Function: Administrative/Clerical Job ID:: 133740 Pay Range: $70,000-85,000 / year

Job Description

We are seeking a detail-oriented and organized Office Manager to oversee daily operations and support our team. This role requires a combination of administrative and light accounting skills to ensure the smooth functioning of the office. The ideal candidate will be proactive, resourceful, and comfortable handling a mix of responsibilities, from managing office tasks to maintaining financial records.

100% in-office
Hours: 8:30 AM – 5:30 PM 

Key Responsibilities of Office Manager:
  • Serve as the first point of contact for visitors, clients, and vendors, managing calls and inquiries.
  • Maintain and organize office filing systems, including records, drawings, and correspondence.
  • Manage office supplies and place orders as needed to ensure smooth operations.
  • Handle professional licensing requirements, including coordinating continuing education credits and maintaining state and national certifications.
  • Prepare and process letters, fee proposals, contract forms, and project specification manuals.
  • Oversee annual professional liability insurance applications, policy updates, client certificates, and premium payments.
  • Coordinate employee health insurance with third-party consultants.
  • Collect and verify employee timesheets and track project-related expenses.
  • Prepare monthly invoices for design fees, contract engineering fees, printing costs, and permit/inspection fees using an Excel-based system.
  • Maintain a paper ledger of expenses and receipts, updating and resolving them monthly.
  • Manage and pay monthly bills, including rent, vendor fees, and office expenses.
  • Prepare and organize tax-related documentation for the principal’s accountant.
  • Coordinate payroll with Paychex Payroll Service twice monthly.

Preferred Skills and Qualifications of Office Manager:
  • Previous experience in office management, administrative roles, or light accounting.
  • Proficiency in Microsoft Excel and Word
  • Excellent organizational, multitasking, and time-management skills.
  • Strong attention to detail and ability to maintain confidentiality.
  • Professional communication skills to handle client and vendor interactions effectively.


If you are a motivated professional with a knack for balancing administrative tasks and financial management, we encourage you to apply.



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Meet The Recruiter

Kylie Stockton
Sr. Direct-Hire Recruiter

I am a National Direct-Hire Recruiter, where I recruit for Administrative, Legal, Sales, Marketing, and HR positions. Let's connect if you are looking for a great career opportunity or have any staffing or placement needs!
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