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Office Manager

Houston, TX

Employment Type: Direct Hire Job Function: Administrative/Clerical Job ID:: 133740 Pay Range: $70,000-85,000 / year

Job Description

We are seeking a detail-oriented and organized Office Manager to oversee daily operations and support our team. This role requires a combination of administrative and light accounting skills to ensure the smooth functioning of the office. The ideal candidate will be proactive, resourceful, and comfortable handling a mix of responsibilities, from managing office tasks to maintaining financial records.

100% in-office
Hours: 8:30 AM – 5:30 PM 

Key Responsibilities of Office Manager:
  • Serve as the first point of contact for visitors, clients, and vendors, managing calls and inquiries.
  • Maintain and organize office filing systems, including records, drawings, and correspondence.
  • Manage office supplies and place orders as needed to ensure smooth operations.
  • Handle professional licensing requirements, including coordinating continuing education credits and maintaining state and national certifications.
  • Prepare and process letters, fee proposals, contract forms, and project specification manuals.
  • Oversee annual professional liability insurance applications, policy updates, client certificates, and premium payments.
  • Coordinate employee health insurance with third-party consultants.
  • Collect and verify employee timesheets and track project-related expenses.
  • Prepare monthly invoices for design fees, contract engineering fees, printing costs, and permit/inspection fees using an Excel-based system.
  • Maintain a paper ledger of expenses and receipts, updating and resolving them monthly.
  • Manage and pay monthly bills, including rent, vendor fees, and office expenses.
  • Prepare and organize tax-related documentation for the principal’s accountant.
  • Coordinate payroll with Paychex Payroll Service twice monthly.

Preferred Skills and Qualifications of Office Manager:
  • Previous experience in office management, administrative roles, or light accounting.
  • Proficiency in Microsoft Excel and Word
  • Excellent organizational, multitasking, and time-management skills.
  • Strong attention to detail and ability to maintain confidentiality.
  • Professional communication skills to handle client and vendor interactions effectively.


If you are a motivated professional with a knack for balancing administrative tasks and financial management, we encourage you to apply.



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Meet The Recruiter

Kylie Stockton
Sr. Direct-Hire Recruiter

I am a National Direct Hire Recruiter at Burnett Specialists, where I recruit for Administrative, Legal, Sales, Marketing, and HR positions. If you are looking for a great career opportunity or have any staffing or placement needs, let's connect!

We are Texas’ largest employee-owned staffing & placement agency set apart by our award-winning and innovative services, outstanding staff tenure, multiple skill specializations, and diversity vendor status. Since 1974, we’ve matched thousands of talented and skilled job seekers with top employers across many different industries. We have teams ready and available to assist you from our office locations in Houston, The Woodlands, Austin, El Paso, San Antonio, and Dallas (where we operate as choice specialists).

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About Houston, TX

Discover exciting job opportunities in the vibrant region around Houston, Texas! Known for its thriving economy, diverse industries, and endless growth prospects, Houston offers an enticing landscape for career-minded individuals. With world-class museums like the Museum of Fine Arts and a rich culinary scene showcasing Tex-Mex delights, BBQ joints, and food trucks serving up local flavors, Houston is a melting pot of culture and creativity. Home to the renowned Space Center Houston, the historic Astrodome, and professional sports teams like the Rockets and the Astros, this region exudes energy and excitement. Embrace the charm of this dynamic area while exploring job listings that could lead you to a fulfilling career right here in Houston!