Office Administrator
Employment Type:
Direct Hire
Job Function: Administrative/Clerical
Job ID:: 137072
Pay Range: $60,000 / year
Job Description
Office Coordinator
Position Summary
The Office Coordinator serves as the primary front office representative and is responsible for managing employee and guest logistics, administrative coordination, and day-to-day office operations. This role ensures a professional, welcoming, and well-supported workplace environment by overseeing receptionist duties, onsite meeting support, vendor coordination, and office supply management.
The Office Coordinator plays a critical role in delivering a positive employee and visitor experience while maintaining organized and efficient administrative processes.
Reports To: Director of Human Resources
Location: Houston, TX 77041
Responsibilities
Reception & Guest Experience
• Serve as the first point of contact for visitors, vendors, and employees
• Greet and direct guests in a professional and courteous manner
• Manage incoming calls and route appropriately
• Coordinate visitor check-in procedures, badges, and security protocols
• Maintain a welcoming and organized lobby and reception area
• Maintain visitor logs in accordance with company procedures
Employee & Office Coordination
• Coordinate onsite meeting logistics including room scheduling, setup, catering, materials preparation, and post-meeting reset
• Support town halls, leadership meetings, training sessions, and company events
• Assist with onboarding logistics, including workspace readiness and first-day coordination
• Maintain seating charts and support workplace initiatives
• Assist with employee engagement activities and internal office communications
Administrative Support
• Manage incoming and outgoing mail, packages, and courier services
• Order and maintain office and breakroom supplies
• Coordinate with vendors for office services and ensure timely delivery
• Track invoices related to office supplies and services for processing
• Provide general administrative support to leadership and HR teams
Vendor Coordination
• Serve as the primary contact for office-related vendors including catering, supplies, and equipment services
• Coordinate vendor schedules and ensure quality and timeliness of services
• Maintain organized vendor records and documentation
Qualifications
• High school diploma required; associate’s degree preferred
• 3+ years of experience in office coordination, receptionist, or administrative support roles
• Strong customer service orientation and professional presence
• Excellent organizational, multitasking, and communication skills
• Proficiency with Microsoft Office including Outlook, Word, Excel, and Teams
• Ability to manage multiple priorities with strong attention to detail
• Ability to handle confidential information with discretion
Additional Information
• Must be authorized to work in the U.S. without sponsorship
• Pre-employment background check and drug screen required
HOUSE32
Meet The Recruiter
Shannon Holloman
Sr. Direct-Hire Recruiter
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Discover exciting job opportunities in the vibrant region around Houston, Texas! Known for its thriving economy, diverse industries, and endless growth prospects, Houston offers an enticing landscape for career-minded individuals. With world-class museums like the Museum of Fine Arts and a rich culinary scene showcasing Tex-Mex delights, BBQ joints, and food trucks serving up local flavors, Houston is a melting pot of culture and creativity. Home to the renowned Space Center Houston, the historic Astrodome, and professional sports teams like the Rockets and the Astros, this region exudes energy and excitement. Embrace the charm of this dynamic area while exploring job listings that could lead you to a fulfilling career right here in Houston!
