Office Administrator

Houston, TX 77032

Employment Type: Direct Hire Job Function: Administrative/Clerical Job ID:: 129975 Pay Range: $45,000-50,000 / year

Job Description


Our client, located in North Houston, is looking for an Office Administrator. The client offers a competitive salary, excellent benefits, and a great work atmosphere. 

 

Responsibilities include:
  • High-level support of the management team and assist with special projects per request.
  • First point of contact by answering incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel or department.
  • Greet on-site visitors, determine nature of business, and announce visitors to appropriate personnel, organize schedules, meetings, and agendas.
  • Sets up conference rooms, video, and teleconferences.
  • Maintains conferencing systems.
  • Schedule travel, itineraries, and hotel accommodations
  • Maintains office supplies inventory, evaluates new office products, orders, and verifies receipt of supplies.
  • Maintains professional and technical knowledge of company services, partnerships, clients, professional networks, relevant groups/societies, events, and conferences.
  • Assists with coordination for employee appreciation, birthday, anniversaries, and recognition events.
  • Assist with managing Facilities Maintenance.
  • Set up offices for new employees to include office phones, computer, cell phones, business cards, office supplies, etc.
  • Orders and picks up food for onsite meetings and make sure premises are clean before and after meetings.
  • Assists and coordinate arrangements for company events, to include meals, hotel, travel, training items or any other items of logistics involved with organizing the event.
  • Maintain office upkeep between cleaning service visits as necessary.
  • Work with the Marketing department to complete company mailers and special projects.
  • Manage the print/copy and sales literature room. Keep sales and Marketing materials organized and maintain stock levels on a regular basis and fill requests from outside sales. Maintain relevant office supply material stock levels.
  • Assist with presentation preparations including PowerPoint development, material printing, organizing presentation folders, sample coordination and office preparation as needed.
  • General outside sales support.
  • Manage, organize, and update relevant data using database applications and spreadsheets.
  • Receive mail and distribute as necessary. Manage shipments as needed.
  • Assists with and submitting expense reports as needed in a timely manner.
  • Coordinate travel and entertainment arrangements, manage calendar appointments, and tackle personalized tasks as needed.

Requirements & Qualifications:

  • 2+ years office / administration support
  • Excellent attention to detail, accuracy, dependability, and interpersonal skills.
  • Proficient in Microsoft Office, including Outlook, PowerPoint, Excel & Word.
  • Solutions-oriented thinker with excellent written and verbal communication skills.



HOUWD51

Meet The Recruiter

Dana Schneider
Sr. Direct-Hire Recruiter

Over ten years of experience in the staffing industry has allowed me to work with diverse individuals in experience and job functions and fill various roles. I enjoy building and maintaining relationships with clients and team members.

I believe that in order to be successful, you must have a solid team ready to work together for a common goal.

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