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Office Administrator

Houston, TX 77032

Employment Type: Direct Hire Job Function: Administrative/Clerical Job ID:: 129975 Pay Range: $45,000-50,000 / year

Job Description


Our client, located in North Houston, is looking for an Office Administrator. The client offers a competitive salary, excellent benefits, and a great work atmosphere. 

 

Responsibilities include:
  • High-level support of the management team and assist with special projects per request.
  • First point of contact by answering incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel or department.
  • Greet on-site visitors, determine nature of business, and announce visitors to appropriate personnel, organize schedules, meetings, and agendas.
  • Sets up conference rooms, video, and teleconferences.
  • Maintains conferencing systems.
  • Schedule travel, itineraries, and hotel accommodations
  • Maintains office supplies inventory, evaluates new office products, orders, and verifies receipt of supplies.
  • Maintains professional and technical knowledge of company services, partnerships, clients, professional networks, relevant groups/societies, events, and conferences.
  • Assists with coordination for employee appreciation, birthday, anniversaries, and recognition events.
  • Assist with managing Facilities Maintenance.
  • Set up offices for new employees to include office phones, computer, cell phones, business cards, office supplies, etc.
  • Orders and picks up food for onsite meetings and make sure premises are clean before and after meetings.
  • Assists and coordinate arrangements for company events, to include meals, hotel, travel, training items or any other items of logistics involved with organizing the event.
  • Maintain office upkeep between cleaning service visits as necessary.
  • Work with the Marketing department to complete company mailers and special projects.
  • Manage the print/copy and sales literature room. Keep sales and Marketing materials organized and maintain stock levels on a regular basis and fill requests from outside sales. Maintain relevant office supply material stock levels.
  • Assist with presentation preparations including PowerPoint development, material printing, organizing presentation folders, sample coordination and office preparation as needed.
  • General outside sales support.
  • Manage, organize, and update relevant data using database applications and spreadsheets.
  • Receive mail and distribute as necessary. Manage shipments as needed.
  • Assists with and submitting expense reports as needed in a timely manner.
  • Coordinate travel and entertainment arrangements, manage calendar appointments, and tackle personalized tasks as needed.

Requirements & Qualifications:

  • 2+ years office / administration support
  • Excellent attention to detail, accuracy, dependability, and interpersonal skills.
  • Proficient in Microsoft Office, including Outlook, PowerPoint, Excel & Word.
  • Solutions-oriented thinker with excellent written and verbal communication skills.



HOUWD51

Meet The Recruiter

Dana Schneider
Sr. Direct-Hire Recruiter

Over ten years of experience in the staffing industry has allowed me to work with diverse individuals in experience and job functions and fill various roles. I enjoy building and maintaining relationships with clients and team members.

I believe that in order to be successful, you must have a solid team ready to work together for a common goal.

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About Houston, TX

Discover exciting job opportunities in the vibrant region around Houston, Texas! Known for its thriving economy, diverse industries, and endless growth prospects, Houston offers an enticing landscape for career-minded individuals. With world-class museums like the Museum of Fine Arts and a rich culinary scene showcasing Tex-Mex delights, BBQ joints, and food trucks serving up local flavors, Houston is a melting pot of culture and creativity. Home to the renowned Space Center Houston, the historic Astrodome, and professional sports teams like the Rockets and the Astros, this region exudes energy and excitement. Embrace the charm of this dynamic area while exploring job listings that could lead you to a fulfilling career right here in Houston!