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Office Administrator (Contract)

Houston, TX

Employment Type: Temp Job Function: Administrative/Clerical Job ID:: 137688 Pay Range: $22-28 / hour

Job Description

Burnett Specialists is partnering with a leading energy company in Downtown Houston who is seeking a polished and professional Office Administrator to support both the reception area and Office Services department with a wide variety of administrative, facilities, and operational tasks. This is a 3–6 month contract role and a great opportunity for someone who enjoys a fast-paced corporate environment, thrives on multitasking, and enjoys supporting office operations in a highly professional setting.


Position: Office Administrator

Location: Downtown

Parking: Free

Contract Duration: 3—6 months

Dress Code: Business Professional

Start: ASAP

RESPONSIBILITIES & ESSENTIAL DUTIES

Reception & Office Administration
  • Greet visitors, employees, and vendors in a professional manner while maintaining visitor security procedures.
  • Answer and direct incoming calls, deliver messages, and distribute incoming mail and correspondence.
  • Process, sort, distribute, and coordinate incoming and outgoing mail, packages, overnight deliveries, and courier services.
  • Maintain mailroom and shipping supply inventory and coordinate shipping requests with vendors and carriers.
  • Assist employees with shipping, postage, package tracking, and mail-related inquiries.
  • Perform general administrative duties including electronic filing, organizing, binding, reporting, and document management.
  • Schedule and coordinate meetings, conference rooms, appointments, and determine special equipment or room accommodation needs.
  • Maintain meeting room setup requests and ensure conference spaces are properly prepared and maintained.
  • Manage team calendars and assist with locating and scheduling conference room space.

Facilities & Operations Support
  • Support day-to-day building and office operations activities.
  • Coordinate office space planning initiatives including desk moves, restacks, and updating employee location maps.
  • Coordinate furniture installations, office moves, display setups, and vendor service needs.
  • Submit dock requests and coordinate vendor access with building management.
  • Assist with parking and transportation administration, including onboarding new parkers, account setup, profile maintenance, and tracking garage/metro assignments.
  • Order and coordinate office nameplates and maintain office records as needed.
  • Support office supply procurement and inventory management.

Vendor & Financial Administration
  • Coordinate vendor setup and supplier compliance activities.
  • Manage purchase orders, reconcile vendor invoices, and assist with payment processing.
  • Track monthly Corporate Facilities expenses and P-card activity.
  • Assist with permit renewals, USPS services, and other operational renewals.

Employee Support & Events
  • Support onboarding activities and Office Services orientation for new hires.
  • Process employee gym waivers and maintain associated documentation.
  • Assist with employee events and office-related activities.
  • Coordinate employee life event purchases as requested.
  • Support Fire Warden coordination and office safety initiatives.

Ticketing & Service Support
  • Monitor Office Services ticketing systems and assign requests appropriately.
  • Track and manage facilities-related service requests to ensure timely resolution.

QUALIFICATIONS

Education
  • High School Diploma or GED required.
  • Associate’s or Bachelor’s degree preferred.
  • Administrative certifications (CAP or similar) preferred.

Experience
  • Minimum 3–5 years of corporate receptionist, office administration, facilities coordination, or related experience.

Skills
  • Exceptional customer service and interpersonal skills.
  • Excellent verbal and written communication abilities.
  • Strong organizational skills with the ability to manage multiple priorities.
  • Ability to handle confidential information with discretion.
  • Self-motivated with strong attention to detail and time management skills.
  • Intermediate to advanced proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Experience with Adobe applications, Oracle systems, or related software preferred.
  • Ability to quickly learn new systems and applications.

HOUDT42

Meet The Recruiter

Morgan Hayes
Sr. Staffing Manager & Recruiter

Recruiting isn’t just my profession; it’s a true calling. Since joining Burnett Specialists in 2021, I’ve found immense joy in placing top talent with top employers! I specialize in Administrative, HR, Marketing/Communications, and Legal roles. Each placement feels like a new opportunity to make a meaningful difference.
My favorite part of what I do is extending an offer and hearing that spark of excitement on the other end of the phone—it’s a moment that reminds me why I love what I do. Being able to support someone’s career journey, and to be a small part of a life-changing opportunity, is genuinely fulfilling. I’m proud to be part of something so rewarding and am grateful every day for the chance to do what I love.
If you're searching for an exciting new job opportunity or need a dedicated partner to help your company find top talent, I'd love to connect! Don’t hesitate to reach out—I’m here to help, and I look forward to connecting very soon! 

 

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About Houston, TX

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