Office & Accounting Coordinator

Houston, TX 77056

Employment Type: Direct Hire Job Function: Administrative/Clerical Job ID:: 126607 Pay Range: $45,000-60,000 / year

Job Description

Front Desk & Accounting Assistant- Houston, TX 77056

Boutique architecture and design firm that provides full architectural & interior design services specializing in the hospitality and residential industries. We are located in the galleria area in a beautiful office and service clients throughout the United States and internationally.
The Office Administrator holds a key role in the day-to-day functioning of our small office. The general duties include: Responsibilities:
  • Welcome visitors, in person or on the telephone, answering or referring inquiries as appropriate
  • Maintain the neat and tidy appearance of the reception area, conference rooms, copy/supply areas, and break room
  • Schedule/handle all outgoing and incoming deliveries (Fed Ex, UPS, etc.)
  • Handle incoming and outgoing mail
  • Maintain and update client/contact database in outlook
  • Update office directories and lists as appropriate
  • Enter, monitor, and follow up with the work orders with building management
  • Support Project Managers and Accounting Manager with administrative and special projects
  • Set up new project numbers and phases in the project management program (BillQuick)
  • Input project and office accounting expenses in project management software (BillQuick)
  • Maintain Week Ahead / Time Allotment documents
  • Maintain project archiving
  • Support IT department and assist with IT issues that arise
  • Coordinate and prepare for office events
  • Maintain office password sheets
  • Support Project Managers with administrative and special projects as needed
  • Perform accounts payable and receivable functions
  • Reconcile Credit Card statements
  • Assist with monthly client billing functions
  • Support Accounting Manager as needed
  • Manage various office Outlook calendars
  • Order lunches or pick-up lunches for office events
  • Prepare correspondence as necessary
  • Support Owners with administrative and special projects
  • Bachelor's degree in business or accounting related field with the interest in growing into an accounting related role 
  • Friendly and helpful attitude always; Strong customer service focus
  • Great time management skills, ability to juggle multiple tasks, and ability to meet deadlines
  • Excellent attention to detail and proactive in meeting needs
  • Dependable and able to ensure that tasks are completed accurately and timely
  • Strong written and verbal communication skills
  • Flexible, organized, and able to complete responsibilities with minimal supervision
  • Proactive in taking on tasks and projects
  • Ability to function in a fast-paced environment and maintain a positive attitude
  • Proficient knowledge of Microsoft Outlook, Word, and Excel
  • Ability to learn employer project management software (BillQuick)
  • Interest and experience with technology
  • Ability to produce business correspondence; proofread for grammar, spelling and punctuation with a high degree of accuracy
  • Experience managing the calendar of a busy office
  • Business and finance administration knowledge
  • Bookkeeping skills
  • Experience in QuickBooks Desktop is a plus




Meet The Recruiter

Brandy Falcon
Sr. Direct-Hire Recruiter

Once I started my recruiting career, I knew I would never turn back. I treat my candidates and clients with the same respect, transparency, and compassion that I give to my loved ones. It can be easy to find a job but challenging to find the right fit, so my focus is listening to the wants and needs of those I work with to identify an excellent match for both parties.

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About Houston, TX

Discover exciting job opportunities in the vibrant region around Houston, Texas! Known for its thriving economy, diverse industries, and endless growth prospects, Houston offers an enticing landscape for career-minded individuals. With world-class museums like the Museum of Fine Arts and a rich culinary scene showcasing Tex-Mex delights, BBQ joints, and food trucks serving up local flavors, Houston is a melting pot of culture and creativity. Home to the renowned Space Center Houston, the historic Astrodome, and professional sports teams like the Rockets and the Astros, this region exudes energy and excitement. Embrace the charm of this dynamic area while exploring job listings that could lead you to a fulfilling career right here in Houston!