Litigation Legal Secretary
Job Description
- Excellent in English – Proofread and redline documents to ensure accuracy and quality control of grammar, spelling, punctuation, and syntax in final format
- Draft various forms, correspondence, memoranda, status reports, project work, and court documents
- Edit, finalize, format and distribute documents
- Prepare reports, tables and Excel documents
- Assist with trial preparation: manage trial exhibits, prepare trial notebooks, maintain expert binders, perform jury research and communicate with experts and fact witnesses
- Assist with district court to Appellate process from U.S. District, Court of Appeals, Circuit Court through to the U.S. Supreme Court
- Manage calendar and meeting coordination, including availability of attendees, meeting notification and reminders, conference room and equipment set-up, beverage and meal orders, and preparation of meeting materials
- Set up and maintain firm files including accurately organizing documents and where applicable file documents in binders. Maintain files in electronic format.
- Timekeeping including input and editing attorney time entries utilizing the Firm’s software
- Responsible for phone coverage as needed. Use proper vocabulary; take messages accurately and legibly; handle calls and voice mail in attorneys’ and/or paralegals’ absence; maintain records of necessary names and phone numbers
- Prepare expense reports, conflict checks, new matter memos, check requests, etc.
- Coordinate travel arrangements, including air, hotel, and car plans for attorney off-site meetings and events
- Cover other desk assignments when needed and offer assistance to other secretaries on the team
- Utilize firm resources to assure that all work is completed in a timely manner
- All other special duties as assigned by Attorney, Paralegal or Administration
- Occasional overtime as necessary
Knowledge/Skills Required
- Minimum of 3 years of relevant work experience in a professional environment which includes responsibility in managing litigation matters
- Working knowledge of Appellate briefs, filing and process
- Working knowledge of various Court systems and filing requirements
- Good knowledge of Microsoft Word and other software such as Adobe, Excel, and Microsoft Outlook
- Ability to accurately type 65 wpm
- Excellent spelling and grammar skills
- Ability to learn new software specific to the needs of the assignments
Meet The Recruiter
Ashley Craddick
Sr. Direct-Hire Recruiter
As a Senior Direct Hire Recruiter at Burnett Specialists, my focus is on finding top talent for administrative, clerical, HR, marketing, and legal positions.
I take pride in connecting exceptional candidates with great career opportunities. Whether you are seeking a new career challenge or have staffing needs within your organization, feel free to reach out to me. I am dedicated to providing exceptional recruiting services and look forward to hearing from you.
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