Litigation Legal Secretary - Hybrid Position!

Dallas, TX 75201

Posted: 09/22/23 Employment Type: Direct Hire Job ID:: 129091 Pay Range: $75,000-95,000 / year

Job Description


As a secretary you will perform a variety of administrative duties for assigned attorneys and paralegals.  You will interact with colleagues in a team setting and uphold the image of the firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of projects and requests.  You will:

  • Draft, revise and finalize correspondence, audit letters, PowerPoint Presentations, memoranda and other legal documents. Draft routine correspondence, redacting/bates labeling documents, memoranda and other documents.
  • Proofread documents and check for appropriate formatting, spelling and grammar.
  • Assemble documents in .pdf format. Verify all attachments, exhibits and enclosures are included in final documents and included with transmittal letters/memos.
  • E-File complex documents at the federal and state level.
  • Maintain good public relations with clients.
  • Sort, date and read incoming mail. Prepare documents and packages for mail, messenger and overnight delivery.
  • Complete client/matter forms. Request conflicts of interest checks. Open new files.
  • Maintain all client and general files. Conduct periodic review for possible storage of old files and prepare files to be closed.
  • Prepare expense reports; edit attorneys’ CLE credits.
  • Set up client websites.
  • Coordinate and follow through on requests and projects with other support departments.
  • Screen telephone calls, listen to voicemail and record messages.
  • Schedule appointments and make arrangements.
  • Maintain calendar, contacts and deadline reminder systems.
  • Enter attorney time, send time entry reminders and track entries.
  • Review and file email.
  • Process client billing.
  • Other duties and projects as assigned.

  • At least 5 years of legal experience
  • Ability to manage vendor invoices
  • Proofreading, attention to detail and solid grammar/spelling skills a must
  • Ability to practice discretion and confidentiality to the highest degree
  • High degree of proficiency with Microsoft Outlook, Word, Adobe Acrobat, Kiteworks and Excel a must
  • Typing speed/accuracy: 70 wpm with accuracy
  • Legal citation and legal terminology expertise
  • Familiarity with Carpe Diem, DeltaView, Quantum, document management systems or similar technology


Meet The Recruiter

Regan Jackson
Sr. Direct-Hire Recruiter

Regan graduated from Texas Tech University in 2003 with her Bachelor’s in Marketing. She then went to graduate school at St. Thomas University, where she received her MBA. She started working for Burnett in June 2005 in Houston.

Regan was a Senior Account Executive for five years. In this role, she was the liaison between the client and each specialty division to ensure the highest quality customer service and proven results. In 2010, Regan moved into a direct-hire recruiter role. She has been successful in filling all different types of positions for clients across several industries. In 2013, her husband’s job transferred them to Dallas, and she is now a Sr. Direct-Hire Recruiter for Choice Specialists in Dallas, Texas. She enjoys what she does and is passionate about helping candidates and companies grow!

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