Litigation Legal Administrative Assistant
Job Description
Prestigious global firm that is consistently ranked among the top 100 law firms in the US is seeking a Litigation Legal Administrative Assistant to support a group of attorneys. They will assist attorneys in preparing litigation cases from onset through post trial; obtaining and organizing case files on a daily basis; preparing, organizing and maintaining deposition materials and summaries; assisting with trial and mediation preparations; assists with document production including creation and editing of various legal forms, correspondence and documents.
Duties & Responsibilities:
- Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, and maintains calendar.
- Drafts general correspondence, memos, legal documents, faxes, reports, etc.
- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders as necessary.
- Formats documents as appropriate for each court.
- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings.
- Establishes and maintains filing and records, in both hard copy and electronic formats.
- Enters lawyers’ time on a daily basis and sends to accounting by month-end deadlines. Prepares client billing as required.
- Researches and abstracts information and support data in preparation for meetings, work projects, and reports.
- Assists attorneys in in all stages of litigation cases from onset through post trial.
- Ascertains calendaring requirements for each matter and ensures proper maintenance of any required case calendars.
- Oversees organization, maintenance and appropriate utilization of documents and other case-related materials, including maintenance of client-presentable and efficient work areas and case rooms.
Qualifications & Prior Experience:
- Requires 5 or more years of experience as a legal secretary, working in a business law practice with exposure to litigation.
- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies. Expertise in e-filing.
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