Legal Receptionist

Dallas, TX 75201

Employment Type: Direct Hire Job Function: Administrative/Clerical Job ID:: 131388 Pay Range: $50,000-53,000 / year

Job Description

Under the general supervision of the Director of Human Resources, the Receptionist is responsible for coordinating conference rooms and receiving and directing calls, clients, vendors and deliveries to the appropriate individual(s) within the Firm. The Receptionist possesses the ability to work in a cooperative positive manner with all coworkers, clients, attorneys and non-attorney staff, while observing confidentiality in all matters relating to the Firm.

  • Receives all incoming calls, clients, vendors, and deliveries, directing them to the appropriate individual(s) within the Firm in a prompt, courteous, and hospitable manner.
  • Interacts congenially with clients, attorneys, staff, and other representatives in and outside of the Firm.
  • Maintains lobby in an orderly manner.
  • Responsible for package deliveries and maintaining the delivery log.
  • Coordinates and maintains conference room schedule.
  • Proactively coordinates meals for meetings.
  • Validates parking tickets and maintains the parking log.
  • Arranges visitor transportation services or taxis, as needed.
  • Works with building management to arrange office repairs such as light and ceiling tile replacements and air conditioning/heating problems.
  • Prepares expense reports.
  • Other administrative duties as assigned, such as department overflow projects and library assistance.

  • High school diploma required.
  • Working knowledge of Microsoft Office, including Word, Excel and Outlook.
  • Pleasant telephone voice, friendly and professional demeanor.
  • Maintains a positive and respectful attitude.
  • Interpersonal skills necessary to communicate in person, by email and telephone, providing information with professional courtesy and tact.
  • Ability to follow instructions effectively.
  • Ability to read and write English in order to take messages and interpret the nature of incoming calls, write routine reports and correspondence, and proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence.
  • Strong attention to detail.
  • Ability to handle multiple projects with frequent interruptions and changing priorities in an efficient manner, providing rapid turnaround as required. Generally performs well in a fast-paced, high-tech environment.
  • Maintains a good attendance record.
  • Dresses professionally. 


Meet The Recruiter

Regan Jackson
Sr. Direct-Hire Recruiter

Regan graduated from Texas Tech University in 2003 with her Bachelor’s in Marketing. She then went to graduate school at St. Thomas University, where she received her MBA. She started working for Burnett in June 2005 in Houston.

Regan was a Senior Account Executive for five years. In this role, she was the liaison between the client and each specialty division to ensure the highest quality customer service and proven results. In 2010, Regan moved into a direct-hire recruiter role. She has been successful in filling all different types of positions for clients across several industries. In 2013, her husband’s job transferred them to Dallas, and she is now a Sr. Direct-Hire Recruiter for Choice Specialists in Dallas, Texas. She enjoys what she does and is passionate about helping candidates and companies grow!

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