Legal Receptionist/Administrative Support Assistant
Job Description
A law firm in Downtown Dallas is seeking a professional and highly organized Receptionist / Administrative Support Assistant. This position is responsible for serving as the first point of contact for clients and visitors while also providing administrative and operational support to attorneys, staff, and office management.
The ideal candidate will have at least one year of receptionist and/or administrative experience within a law firm and possess excellent communication, organizational, and customer service skills.
Responsibilities:
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Greet clients, visitors, and vendors in a professional and welcoming manner
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Answer and route incoming telephone calls
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Coordinate conference room reservations and assist with meeting setup, catering, technology, and materials
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Maintain the reception and conference areas to ensure a professional appearance
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Assist with visitor access, parking validations, and other front-office needs
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Provide administrative support to attorneys, staff, and office management
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Prepare, revise, proofread, and format correspondence and legal documents
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Assist with new client/matter intake and file opening
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Process invoices and assist with expense-related tasks
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Coordinate office maintenance requests and communicate with building management and vendors
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Assist with filing, scanning, copying, mailings, and document organization
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Support internal meetings, events, and special projects
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Perform additional administrative and office support duties as needed
Qualifications:
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Minimum of 1 year of receptionist and/or administrative experience in a law firm required
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Strong customer service and interpersonal skills with a polished, professional demeanor
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Excellent written and verbal communication skills
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Proficiency in Microsoft Office, including Outlook, Word, and Excel
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Ability to type approximately 55 WPM
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Strong organizational skills and attention to detail
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Ability to prioritize multiple responsibilities and work effectively in a fast-paced environment
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Comfortable handling confidential and sensitive information
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Ability to work independently while also being a collaborative team member
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Experience with legal documents, client intake, conference services, or office operations is a plus
Position Details:
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Location: Dallas, TX
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Schedule: Full-time, onsite
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Experience: 1+ year of law firm receptionist/administrative experience required
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Benefits: Comprehensive benefits package including medical, dental, vision, paid time off, retirement plan, and additional employee benefits
This is an excellent opportunity for someone with early-career law firm experience who is looking to continue growing within a professional legal environment.
CSDAL65
Meet The Recruiter
Regan Jackson
Sr. Direct-Hire Recruiter
Regan graduated from Texas Tech University in 2003 with her Bachelor’s in Marketing. She then went to graduate school at St. Thomas University, where she received her MBA. She started working for Burnett in June 2005 in Houston.
Regan was a Senior Account Executive for five years. In this role, she was the liaison between the client and each specialty division to ensure the highest quality customer service and proven results. In 2010, Regan moved into a direct-hire recruiter role. She has been successful in filling all different types of positions for clients across several industries. In 2013, her husband’s job transferred them to Dallas, and she is now a Sr. Direct-Hire Recruiter for Choice Specialists in Dallas, Texas. She enjoys what she does and is passionate about helping candidates and companies grow!
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