Executive Legal Secretary - Litigation
Job Description
A well-established law firm is seeking an experienced Executive Legal Secretary to support multiple attorneys within its Litigation practice. This is a great opportunity to join a collaborative team in a fast-paced, professional environment.
Position Overview
This role provides comprehensive administrative and legal support, including document preparation, e-filing, calendaring, billing coordination, and client interaction. The ideal candidate is highly organized, detail-oriented, and thrives in a high-volume litigation setting.
Key Responsibilities
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Prepare, format, and proofread legal documents (pleadings, motions, correspondence)
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Manage state and federal e-filing and maintain court deadlines/calendars
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Coordinate meetings, travel, and client communications
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Maintain case files and document management systems (NetDocuments)
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Prepare trial binders, exhibits, and case materials
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Assist with billing, time entry, and expense processing
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Support new matter intake and conflicts checks
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Provide high-level administrative support to multiple attorneys
Qualifications
- 5+ years of litigation legal assistant/secretary experience (mid-to-large firm preferred)
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Strong knowledge of Texas and federal court procedures and e-filing systems (ECF)
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Proficiency in Microsoft Office, document management systems, and billing software
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Advanced document formatting skills (TOC/TOA, styles, redlining)
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Excellent organizational, communication, and multitasking skills
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Ability to work independently in a deadline-driven environment
Additional Details
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Hybrid: Eligible for 1 remote day per week after 90 days
CSDAL65
Meet The Recruiter
Regan Jackson
Sr. Direct-Hire Recruiter
Regan graduated from Texas Tech University in 2003 with her Bachelor’s in Marketing. She then went to graduate school at St. Thomas University, where she received her MBA. She started working for Burnett in June 2005 in Houston.
Regan was a Senior Account Executive for five years. In this role, she was the liaison between the client and each specialty division to ensure the highest quality customer service and proven results. In 2010, Regan moved into a direct-hire recruiter role. She has been successful in filling all different types of positions for clients across several industries. In 2013, her husband’s job transferred them to Dallas, and she is now a Sr. Direct-Hire Recruiter for Choice Specialists in Dallas, Texas. She enjoys what she does and is passionate about helping candidates and companies grow!
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