Facilities Coordinator
Job Description
Facilities Coordinator (Contract)
Location: Greenway
Parking: Validated
Schedule: 40 hours per week, Monday–Friday, 8:00 AM – 5:00 PM (In-Office Only)
Pay: $22 – $27/hour (max)
Contract Length: 9 months (with potential for permanent hire)
Reports To: Facilities Manager
Position Summary
The Facilities Coordinator performs journey-level facilities and property management functions under general supervision, with moderate independence. This role supports approximately 97,000 square feet of leased office space along with three satellite offices serving around 400 employees.
Key Responsibilities
- Oversee daily facilities operations, including shipping/receiving, print shop, mailroom, and general building maintenance
- Coordinate with vendors, contractors, employees, HR, and building management on repairs, lease improvements, and access (badging, after-hours/weekend entry)
- Manage office supply inventory and prepare monthly cost and project billing reports
- Operate and troubleshoot high-volume printers/copiers; schedule maintenance; complete print and imaging requests (scanning, digital imaging, reproduction, bindery)
- Set up and support conference rooms, including A/V equipment and varied room configurations
- Ensure accurate processing and distribution of outgoing mail and packages (USPS, UPS, FedEx)
- Handle facilities purchasing, including budget approvals, purchase orders, and expense tracking
- Build strong relationships with building management to maintain janitorial services, safety standards, and facility improvements
- Serve as primary backup to the Facilities Manager; represent the department in meetings and trainings; communicate facility matters to leadership, including the CFO
- Log checks in SharePoint and assist with general administrative support
- Escalate issues appropriately to meet organizational needs
- Perform other duties as assigned
Required Qualifications
- Ability to lift up to 30 lbs
- Strong team orientation with a proactive, customer-service mindset
- Willingness to obtain High-Rise Building Safety Warden and First Aid certifications within 3 months of hire
- Hands-on experience with print/mail operations, shipping/receiving, and conference room/A/V setup
- Availability to work onsite Monday through Friday
Preferred Qualifications
- Bachelor’s degree in a related field or equivalent combination of education and experience (4+ years)
- At least 3 years of experience in facilities, preferably within local government, nonprofits, schools, or similar environments
- Facilities and/or safety certifications, or willingness to obtain them
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Meet The Recruiter
Michelle Waldron
Operations Manager
Michelle has been with Burnett since 2011 and is currently working as the Operations Manager in the Greenway/ Downtown division. She manages the temp operations staff as well as the direct hire consultants in the office. While at Burnett, she has worked her way up from a Staff Assistant to Staffing Manager to Operations Manager. Michelle specializes in Administrative, HR, Marketing, and Legal positions, which offer her the opportunity to work with a variety of people and help change their lives. Michelle is also involved in managing convention events with clients and her team to ensure a smooth and successful show.
Michelle has excellent client and candidate relationships that maintain year after year. Michelle has twin boy toddlers and is a busy working mother with a passion for her family and career.
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