Burnett Specialists
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https://www.burnettspecialists.com
https://www.burnettspecialists.com
USD
25
28
HOUR
true
Dynamic Oil & Gas Company located in Downtown Houston is seeking a Facilities Coordinator to join their team on a long-term contract basis. APPLY TODAY!
Position: Facilities/Office Services Coordinator
Location: Downtown Houston
Parking: Validated/Covered
Type: 6-month contract – could be extended (probably will be)
Hours: 8am – 5pm
100% on-site
MUST HAVE CLEAN BACKGROUND AND BE ABLE TO PASS A DRUG SCREEN!
HOT BUTTONS/MUST-HAVES:
Job Description:
KNOWLEDGE
The individual ideally should possess a working knowledge of facilities management or office administration. This individual must have knowledge of MS Office and other related software applications.
RESPONSIBILITIES AND ESSENTIAL DUTIES
· Coordinate space planning initiatives (updating floor plans, desk moves, restacks)
· Coordinate, update and maintain desk location maps for all new employees, existing, employees/non-employees after weekly moves/restacks
· Assist Facilities & Office Administration Manager on employee event plans and setup
· Help coordinate all parking garage and metro accounts assignments and costs
· Track and report on monthly expenses for Corporate Facilities P-Card
· Assist with ordering approved items for employee life events (i.e.: gifts, flowers…) as requested by manager
· Coordinate with Supplier Compliance to establish new vendors and managing purchase orders
· Reconcile vendor invoices for goods/services and initiate payment processing
· Track renewals and assist in process of renewing yearly City of Houston permits for assembly/gatherings, food dealers etc.
· Track renewals and assist in process of renewing yearly USPS caller service and accounts payable PO Box
· Help facilitate first day onboarding Office Services portion of new hire orientation
· Order office/desk Name Plates for Multiple Offices
· Help track and Coordinate Fire Wardens for Fire Drills
· Coordinate/schedule any installs for furniture, displays, or vendor needs
· Coordinate offsite moves for large events/desk moves/furniture relocation
· Support day-to-day building operations
· Update calendar to reflect meeting setups
· Assist in finding and scheduling conference rooms as requested
· Submitting dock requests for vendors to building management
· Assist in ordering office supplies via Amazon, Costco, and Tejas Office
· The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time; or the scope of the job may change as necessitated by business demands.
QUALIFICATIONS (EDUCATION, EXPERIENCE AND SKILLS)
· Education and Certifications: High school diploma or equivalent, bachelor’s degree preferred.
· Experience: At least three (3) years of related work experience required.
· Skills:
o Exceptional customer service.
o Detail oriented with effective time management and organizational skills.
o Possess excellent verbal and written communication skills.
o Intermediate to advanced knowledge of MS Office (Word, Excel, Outlook), working knowledge of Adobe Illustrator, and the ability to learn new software and applications is preferred.
WORK CONDITIONS
HOUDT42
#ZR
Morgan Hayes
Facilities Coordinator
2024-01-25
2024-03-14
Employment Type:
Temp
Job Function: Administrative/Clerical
Job ID:: 130408
Pay Range: $25-28 / hour
Job Description
Dynamic Oil & Gas Company located in Downtown Houston is seeking a Facilities Coordinator to join their team on a long-term contract basis. APPLY TODAY!
Position: Facilities/Office Services Coordinator
Location: Downtown Houston
Parking: Validated/Covered
Type: 6-month contract – could be extended (probably will be)
Hours: 8am – 5pm
100% on-site
MUST HAVE CLEAN BACKGROUND AND BE ABLE TO PASS A DRUG SCREEN!
HOT BUTTONS/MUST-HAVES:
- Task-master, go-getter, self-starter, team player, customer service-oriented, solutions-oriented.
- Type of individual that doesn’t say no. Customer service-oriented individual.
- Prioritize and re-prioritize. Things change at the drop of a hat.
- Ability to be direct, but not aggressive.
Job Description:
KNOWLEDGE
The individual ideally should possess a working knowledge of facilities management or office administration. This individual must have knowledge of MS Office and other related software applications.
RESPONSIBILITIES AND ESSENTIAL DUTIES
· Coordinate space planning initiatives (updating floor plans, desk moves, restacks)
· Coordinate, update and maintain desk location maps for all new employees, existing, employees/non-employees after weekly moves/restacks
· Assist Facilities & Office Administration Manager on employee event plans and setup
· Help coordinate all parking garage and metro accounts assignments and costs
· Track and report on monthly expenses for Corporate Facilities P-Card
· Assist with ordering approved items for employee life events (i.e.: gifts, flowers…) as requested by manager
· Coordinate with Supplier Compliance to establish new vendors and managing purchase orders
· Reconcile vendor invoices for goods/services and initiate payment processing
· Track renewals and assist in process of renewing yearly City of Houston permits for assembly/gatherings, food dealers etc.
· Track renewals and assist in process of renewing yearly USPS caller service and accounts payable PO Box
· Help facilitate first day onboarding Office Services portion of new hire orientation
· Order office/desk Name Plates for Multiple Offices
· Help track and Coordinate Fire Wardens for Fire Drills
· Coordinate/schedule any installs for furniture, displays, or vendor needs
· Coordinate offsite moves for large events/desk moves/furniture relocation
· Support day-to-day building operations
· Update calendar to reflect meeting setups
· Assist in finding and scheduling conference rooms as requested
· Submitting dock requests for vendors to building management
· Assist in ordering office supplies via Amazon, Costco, and Tejas Office
· The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time; or the scope of the job may change as necessitated by business demands.
QUALIFICATIONS (EDUCATION, EXPERIENCE AND SKILLS)
· Education and Certifications: High school diploma or equivalent, bachelor’s degree preferred.
· Experience: At least three (3) years of related work experience required.
· Skills:
o Exceptional customer service.
o Detail oriented with effective time management and organizational skills.
o Possess excellent verbal and written communication skills.
o Intermediate to advanced knowledge of MS Office (Word, Excel, Outlook), working knowledge of Adobe Illustrator, and the ability to learn new software and applications is preferred.
WORK CONDITIONS
- Job is performed in a typical office environment, but is subject to time pressures and constraints, and is often dependent on input from others.
- Occasionally, work may be performed from home, after normal work hours or on weekends.
- May be required to work overtime.
HOUDT42
#ZR
Meet The Recruiter
Morgan Hayes
Staffing Manager & Recruiter
Recruiting has always been a passion of mine.
What I love most is the ability to make a difference in someone's life!
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