Facilities Assistant
Job Description
Working closely with the Facilities Manager, you'll play a key role in ensuring the office operates efficiently and provides a first-class experience for attorneys, staff, clients, and visitors.
Responsibilities
- Support the day-to-day operations of the office by helping maintain a clean, organized, and professional environment.
- Monitor conference rooms, kitchens, copy centers, and other common areas to ensure they are fully stocked and functioning properly.
- Order, organize, and maintain office and kitchen supplies and inventory.
- Coordinate with vendors, building management, and service providers for routine maintenance, repairs, and office services.
- Assist with office moves, workstation setups, furniture installations, and space planning.
- Help maintain office seating charts and workspace records.
- Set up conference rooms for meetings, client events, and special functions, while responding quickly to last-minute requests.
- Assist with new hire office setups to ensure a seamless onboarding experience.
- Support office safety initiatives, including emergency preparedness, safety inspections, and fire drills.
- Coordinate building access, employee badges, and visitor logistics.
- Process invoices, maintain vendor records, track facilities requests, and assist with expense reporting.
- Deliver outstanding customer service while supporting attorneys, staff, and clients with day-to-day office needs.
- Perform additional administrative and facilities-related duties as assigned.
Qualifications
- 1–3 years of facilities, office services, or administrative experience (law firm or professional services experience preferred).
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Excellent communication and interpersonal skills with a customer-service mindset.
- Detail-oriented, dependable, and proactive with strong problem-solving abilities.
- Proficient in Microsoft Office; experience with facilities management or ticketing systems is a plus.
- Ability to occasionally work overtime as needed.
If you're looking to join a collaborative, growing law firm where you can make an immediate impact, we'd love to hear from you!
CSDAL65
Meet The Recruiter
Regan Jackson
Sr. Direct-Hire Recruiter
Regan graduated from Texas Tech University in 2003 with her Bachelor’s in Marketing. She then went to graduate school at St. Thomas University, where she received her MBA. She started working for Burnett in June 2005 in Houston.
Regan was a Senior Account Executive for five years. In this role, she was the liaison between the client and each specialty division to ensure the highest quality customer service and proven results. In 2010, Regan moved into a direct-hire recruiter role. She has been successful in filling all different types of positions for clients across several industries. In 2013, her husband’s job transferred them to Dallas, and she is now a Sr. Direct-Hire Recruiter for Choice Specialists in Dallas, Texas. She enjoys what she does and is passionate about helping candidates and companies grow!
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