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Executive Assistant/Office Manager

Katy, TX

Employment Type: Direct Hire Job Function: Administrative/Clerical Job ID:: 136964 Pay Range: $70,000-85,000 / year

Job Description

We are seeking a highly organized, service-driven Executive Assistant to provide high-level administrative support to senior leadership. This role is critical in ensuring seamless daily operations, enabling executives to remain focused, productive, and aligned on key priorities.

Responsibilities
  • Manage complex calendars, scheduling, and meeting coordination across multiple leaders and stakeholders
  • Prepare executives for meetings, including agendas, materials, and logistics
  • Draft, manage, and coordinate professional correspondence and communications
  • Maintain organized electronic and physical filing systems
  • Handle confidential information with discretion and sound judgment
  • Coordinate internal and external meetings, including logistics and technology setup
  • Capture and distribute meeting minutes; track and follow up on action items
  • Ensure alignment and timely follow-through on key initiatives and deliverables
  • Coordinate domestic and international travel arrangements
  • Manage expense reporting and ensure timely, accurate submission and processing
  • Partner with accounting teams to support expense reconciliation and processing
  • Serve as the first point of contact for visitors, clients, and incoming communications
  • Maintain a professional, organized, and welcoming office environment
  • Manage conference rooms, visitor access, and front desk operations
  • Oversee office supplies, vendor relationships, and general workplace organization
  • Plan and coordinate internal meetings, events, and employee engagement initiatives
  • Support company culture programs, recognition efforts, and leadership events
  • Assist with company-wide and client-facing events
  • Provide support on cross-functional projects, research, and strategic initiatives
  • Maintain SOPs, process documentation, and internal communication tools
  • Provide administrative support to departments such as HR, Accounting, and Operations as needed
  • Manage mail, shipments, and courier services
  • Coordinate office services, meals, and supply orders
  • Support document processing, scanning, and recordkeeping
  • Perform additional administrative duties as needed to support leadership and business operations
Qualifications
  • 5+ years of experience supporting senior executives or leadership teams
  • Strong organizational, prioritization, and time management skills
  • Exceptional attention to detail and accuracy
  • Excellent written and verbal communication skills
  • Proven ability to handle confidential information with discretion
  • Ability to manage multiple priorities in a fast-paced environment
  • Proactive, resourceful, and solution-oriented mindset
  • Ability to work both independently and collaboratively
  • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Experience with expense management systems (e.g., Concur, Ramp)
  • Familiarity with ERP, CRM, and document management systems
  • Ability to quickly learn and adapt to new tools and technologies


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Meet The Recruiter

Kylie Stockton
Sr. Direct-Hire Recruiter

I am a National Direct Hire Recruiter at Burnett Specialists, where I recruit for Administrative, Legal, Sales, Marketing, and HR positions. If you are looking for a great career opportunity or have any staffing or placement needs, let's connect!

We are Texas’ largest employee-owned staffing & placement agency set apart by our award-winning and innovative services, outstanding staff tenure, multiple skill specializations, and diversity vendor status. Since 1974, we’ve matched thousands of talented and skilled job seekers with top employers across many different industries. We have teams ready and available to assist you from our office locations in Houston, The Woodlands, Austin, El Paso, San Antonio, and Dallas (where we operate as choice specialists).

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About Katy, TX

Ready to take the next step in your career? Discover exciting job opportunities in and around Katy, Texas! Known for its charming small-town feel paired with big-city amenities, this vibrant area offers a unique blend of growth opportunities and a warm community spirit. Embrace the thriving local art scene at the Katy Contemporary Arts Museum, enjoy a night out at the Katy Grand Theatre, or catch a game and cheer on the Katy Tigers. With culinary delights ranging from Texas BBQ to Tex-Mex, and the picturesque beauty of parks like Mary Jo Peckham Park and the peaceful tranquility of Cullen Park, Katy has something for everyone. Explore our job listings today and unlock the endless possibilities that Katy, Texas has to offer!