Executive Assistant

Socorro, TX 79927

Employment Type: Temp Job Function: Administrative/Clerical Job ID:: 131859 Pay Range: $18 / hour

Job Description

Lower valley company is looking for an Executive Assistant.

Duties, Functions and Responsibilities:
  • Plan and direct or independently perform diverse and highly responsible personal secretarial support duties to ensure efficient planning of the Administration's day-to-day time, as well as that of governing or advisory boards as required, and to ensure accurate documentation and proper dissemination of directives and other management information to numerous subordinate organization levels, other departments, external organizations and the public.
  • Provide administrative support, assist the public, coordinate purchasing activities, compile and distribute press releases, and maintain records and databases. Other duties may include: assisting with meeting and presentation preparation which includes gathering and compiling pertinent information and exhibits, negotiating and arranging times and places of board and committee meetings with attendees, send reminders and confirmations. Attend public meetings. Participate in or arrange for special projects, events and meetings as assigned. Transcribe, edit and finalize correspondence authored by supervisor.
  • Direct and provide general paraprofessional administrative support for programs or staff functions, if assigned. Involves: assisting in the development and implementation of standardized long and short-range business and planning initiatives. Research, prepare, conduct, interviews, and analyze studies and surveys. Make recommendations for new and changed program, office and administrative processes. Discuss proposals with supervisors. Implement approved operational procedures. Identify employee training needs and schedule training programs. Oversee establishment and maintenance of department or program databases and records which includes implementing and applying retention and retrieval procedures to meet regulations. Prepare and assemble specific reports and assist in financial planning and budget preparation, including projections and statistics.
  • Type letters, statements, memorandums, minutes, and other documents. Prepare and types purchase orders, contacts vendors, solicits bids and quotes for purchases, enter data into the computer systems, obtain approval for purchases. Copy and forward the originals to the appropriate departments.
  • Perform a variety of support duties related to file and records maintenance including: personnel files, training records, worker's compensation, unemployment, FMLA, employee benefits and other documentation. Respond to requests for information, including employment verification.
  • Act as Secretary for the Ethics Commission. Attends Ethics Commission meetings; responsible for the meeting's agenda, minutes and record keeping.
  • Update and maintain calendars and meeting schedules; make travel arrangements and prepare itineraries. May serve as receptionist for department or unit or may assist receptionist on a relief or temporary basis in that person's absence.
  • Must maintain a high level of confidentiality and deal properly with sensitive documents and personally identifiable information. Maintain confidentiality of highly sensitive information pertaining to contemplated new or changed strategies. Organize and handle multiple job functions; work proficiently with mandated and important deadlines
  • Clear, concise and tactful oral and written communication to present reports. 

Minimum Qualifications:
  • A candidate must possess a high school diploma or GED and 3 years of related experience. A Bachelors, or associates degree in Public Administration, Business, or related field preferred.
  • Minimum of five (5) years of administrative office support and clerical experience.
  • Three (3) years of Paraprofessional Administrative support functions.
  • Requires the possession of a valid Texas Class "C" Driver's License.
  • MS Office

Working hours are 8 to 5 Monday to Friday.

$18/hr. could pay more depending on experience.

Position could become full time with the company.

Meet The Recruiter

Laura Mora
Sr. Staffing Manager & Recruitment Specialist

What I love the most about my job is making a difference in job seekers' lives for the better every day!

I bring over 12 years of experience in Professional Recruiting & Staffing and I'd love to be a part of your career journey today.

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About Socorro, TX

Discover exciting job opportunities in the vibrant area around Socorro, Texas today! Nestled in the heart of the Lone Star State, Socorro offers a perfect blend of rich culture, diverse cuisine, and abundant growth opportunities for job seekers. Immerse yourself in the region's charming atmosphere, with landmarks such as the Socorro Mission, the El Paso Museum of Art, and the vibrant El Paso Chihuahuas baseball team calling this area home. Indulge in delicious Tex-Mex cuisine, explore the Franklin Mountains State Park, or catch a show at the Plaza Theatre- the possibilities are endless. Start your career journey in Socorro, where each day brings new possibilities and adventures waiting to be explored!