Executive Assistant
Employment Type:
Temp
Job Function: Administrative/Clerical
Job ID:: 138361
Pay Range: $48-58 / hour
Job Description
Location: Houston, TX 77079 (Onsite)
Position Type: Temporary
Position Summary
Our client is seeking a highly organized, resourceful, and proactive Executive Assistant to provide comprehensive support to a high-profile executive overseeing multiple business entities. This is a fast-paced role requiring exceptional organizational skills, sound judgment, discretion, and the ability to manage both complex corporate responsibilities and confidential personal matters.
The ideal candidate thrives in a dynamic environment, can anticipate executive needs, successfully manages competing priorities, and remains composed under pressure. This position requires a high level of professionalism, flexibility, and responsiveness, as executive needs may occasionally arise outside of traditional business hours.
Key Responsibilities Executive Support
- Provide high-level administrative support to a senior executive managing multiple businesses and investments.
- Manage complex calendars, coordinate appointments, prioritize scheduling conflicts, and organize executive meetings.
- Arrange domestic and international travel, including flights, hotels, ground transportation, itineraries, and travel documentation.
- Prepare presentations, reports, meeting agendas, briefing materials, and executive correspondence.
- Attend meetings when requested, document action items, and ensure timely follow-up on key initiatives.
- Handle confidential and highly sensitive information with discretion and professionalism.
- Anticipate executive needs and proactively resolve scheduling and administrative challenges.
- Prepare, review, and reconcile high-volume executive expense reports.
- Review and reconcile corporate credit card statements, ensuring accuracy, proper coding, and timely submission.
- Assist with invoice processing, vendor coordination, budget tracking, and financial documentation.
- Maintain organized financial records while ensuring compliance with company policies.
- Coordinate communication between executive leadership, internal departments, business partners, vendors, and external stakeholders.
- Support cross-functional projects and monitor deadlines to ensure timely completion.
- Assist in developing and improving administrative processes to increase operational efficiency.
- Maintain organized electronic and physical filing systems and business records.
- Provide confidential personal assistance with scheduling, appointments, and lifestyle management.
- Coordinate personal calendars, properties, vendors, family-related logistics, and other personal administrative responsibilities.
- Manage sensitive personal matters with professionalism, diplomacy, and complete confidentiality.
- Balance corporate and personal priorities while maintaining exceptional organization and responsiveness.
- Coordinate executive meetings, company events, and special projects.
- Assist with onboarding coordination and administrative support for new employees.
- Maintain project documentation and monitor follow-up activities.
- Identify opportunities to improve executive support processes and administrative workflows.
- Bachelor's degree in Business Administration, Management, Finance, or related field preferred.
- Bilingual in Spanish (read, write, and speak) preferred.
- Significant experience supporting C-suite executives or senior leadership.
- Experience providing both executive business support and confidential personal assistant support is highly preferred.
- Extensive experience with domestic and international travel coordination.
- Strong background in executive expense reporting, credit card reconciliation, budgeting, and financial administration.
- Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
- Experience using ERP, accounting, or expense management systems such as NetSuite is preferred.
- Outstanding organizational, analytical, and problem-solving abilities.
- Excellent verbal and written communication skills.
- Ability to prioritize multiple projects in a fast-paced environment while maintaining exceptional attention to detail.
- Demonstrated professionalism, discretion, integrity, and sound judgment.
- Executive-level administrative support
- Corporate and personal executive assistance
- Calendar management
- Domestic and international travel coordination
- Executive expense reporting and reconciliation
- Financial administration
- Project coordination
- Process improvement
- Vendor management
- Confidential information management
- Organizational and time management
- Communication and relationship management
- Adaptability and initiative
- Multitasking in a fast-paced environment
- Full-time onsite position in West Houston.
- No travel is required for this role.
- Position requires flexibility and the ability to respond to changing priorities in a fast-paced executive environment.
- Must possess a high degree of professionalism, resilience, and the ability to work effectively with a demanding executive while maintaining exceptional customer service and discretion.
This temporary assignment offers the opportunity to support a successful executive and gain valuable experience in a dynamic, entrepreneurial business environment. Candidates with experience supporting senior executives, managing complex schedules, coordinating travel, handling executive finances, and providing confidential personal assistance are encouraged to apply.
HOUWC46
Meet The Recruiter
Carmen Albertson
Operations Manager & Staffing Specialist
21 years of Staffing & Recruiting Experience
What I love most about my job is being able to help others each and every day!
Favorite Quote: "The future depends on what you do today."
Hometown: Houston, TX
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