Executive Assistant
Job Description
Houston – Energy Corridor Area
Full-Time | 100% On-Site
Salary: $90,000 – $100,000
We are partnering with a privately held land and energy infrastructure company to hire an experienced Executive Assistant to provide high-level support to the CEO in both professional and personal capacities.
This is not a basic administrative role. The ideal candidate will serve as a true right hand to the CEO — someone highly organized, proactive, resourceful, and capable of managing constantly shifting priorities with professionalism and discretion. The environment moves quickly, so we are looking for someone who takes ownership, anticipates needs before being asked, and ensures nothing falls through the cracks.
Responsibilities:
- Manage complex calendars, meetings, scheduling, and shifting priorities
- Coordinate business and personal travel arrangements and accommodations
- Screen emails and calls, prioritize communications, and draft responses when appropriate
- Prepare correspondence, reports, presentations, and internal communications
- Track projects, deadlines, and follow-up items to completion
- Organize meetings, prepare materials, and maintain detailed documentation and files
- Handle highly confidential business and personal matters with discretion
- Manage expense reporting, reimbursements, and financial documentation
- Assist with bill payments, wire transfers, ACH transactions, and banking coordination
- Support process improvements related to operational and expense management workflows
Requirements:
- Minimum 3+ years of recent Executive Assistant experience supporting a CEO, entrepreneur, high-net-worth individual, or senior executive REQUIRED
- Strong financial acumen and experience handling expense management, reimbursements, payments, wire transfers, ACH transactions, or banking coordination REQUIRED
- Must be highly organized, proactive, detail-oriented, and capable of managing multiple priorities independently
- Strong technology skills, including Microsoft Office Suite, AI tools, and calendar management platforms
- Comfortable working in a fast-paced environment with changing priorities and occasional after-hours responsiveness
- Proven ability to handle confidential and sensitive information professionally
- Strong communication skills and professional presence
- Bachelor’s degree preferred but not required
This is an excellent opportunity for a polished, high-level Executive Assistant looking for a long-term opportunity supporting a dynamic executive in a fast-moving environment.
HOUNW35
#ZR
Meet The Recruiter
Patsy Janak, SHRM-CP
Operations Manager & Staffing Specialist
Having been with Burnett Specialists for more than 35 years, I have been fortunate to assist thousands of candidates in finding their perfect job and hundreds of companies in growing their talent. I believe honesty is always the best policy, and I like seeing the good in everyone.
One of my favorite quotes is, “A helping hand can be the ray of sunshine in a cloudy world.” We are all in this together.
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