Executive Assistant

Houston , TX 77041

Employment Type: Direct Hire Job Function: Administrative/Clerical Job ID:: 132150 Pay Range: $70,000-85,000 / year

Job Description

Small Manufacturing company in Northwest Houston is looking for an Executive Assistant for the CEO  

Duties and Responsibilities:
  •  Managing the executive's schedule, appointments, and international and domestic travel arrangements. Must be able to accurately handle heavy calendar entries across multiple time zones. (Must have experience with this item).
  • Screening and handling phone calls, emails, and other communications on behalf of the CEO.
  • Organizing and coordinating international and domestic meetings, conferences, and events.
  • Taking minutes during meetings and preparing reports and presentations.
  • Conducting research and gathering information for decision-making purposes.
  • Handling confidential and sensitive information with discretion.
  • Managing office supplies and maintaining office organization.
  • Assisting with budget management and expense tracking.
  • Liaising with internal and external stakeholders, including clients and business partners.
  • Supporting the executive with various tasks and projects as needed.
  • Running personal and/or business errands as needed.
  • Event planning as needed.
Required Skills/Abilities:
  • Proven work experience as a Scheduling Coordinator or similar role including a calendar and accurately entering flights and appointments in various time zones throughout the world. (This skill is an absolute must**)
  • Advanced proficiency in scheduling software
  • Extensive experience with office software, including MS Word, Excel and Outlook
  • Advanced knowledge of confirming and rescheduling appointments, as well as recordkeeping practices
  • Experience in managing international travel bookings and arrangements.
  • Expertise in keeping stakeholders informed of schedule changes and answering queries.
  • Ability to coordinate meetings with venue availability.
  • Maintain confidentiality of all sensitive and confidential issues.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  • Ability to work independently.
  • Ability to exercise good judgment.

HOUNW35

Meet The Recruiter

Patti Villarreal, PHR, SHRM-CP
Direct-Hire Recruiter & Staffing Specialist

23 years of Staffing & Recruiting Experience - "What I love most about my job is the ability to truly make a difference in someone's life!"

Favorite Quote: "Do unto others as you would have them do unto you."

Hometown: Houston, TX

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About Houston , TX

Discover exciting job opportunities in the vibrant region around Houston, Texas! Known for its thriving economy, diverse industries, and endless growth prospects, Houston offers an enticing landscape for career-minded individuals. With world-class museums like the Museum of Fine Arts and a rich culinary scene showcasing Tex-Mex delights, BBQ joints, and food trucks serving up local flavors, Houston is a melting pot of culture and creativity. Home to the renowned Space Center Houston, the historic Astrodome, and professional sports teams like the Rockets and the Astros, this region exudes energy and excitement. Embrace the charm of this dynamic area while exploring job listings that could lead you to a fulfilling career right here in Houston!