Executive Assistant

Houston, TX 77079

Employment Type: Direct Hire Job Function: Administrative/Clerical Job ID:: 130311 Pay Range: $65,000-85,000 / year

Job Description

Executive Assistant- Houston, TX 77079

Duties: 
  • Greet visitors and answer phones
  • Order and distribute office supplies
  • Process incoming office mail
  • Coordinate local office calendar (project deadlines, meetings)
  • Coordinate travel arrangements for local office staff
  • Coordinate meeting arrangements (on- and off-site)
  • Assist with preparation and distribution of meeting minutes and other correspondence
  • Assist principal with calendar management
  • Assist principal with phone, email, and other correspondence
  • Assist principal with leading weekly staff meeting
  • Maintain general office files (digital and hard copies)
  • Format project specifications
  • Assist with financial duties, including preparation of spreadsheets, preparation of accounts receivable, and banking deposits
  • Handle confidential and sensitive information with discretion
  • Assist with overall office project management and workflow by creating spreadsheets, collecting, and analyzing information
  • Participate in career development training as assigned by board of directors or Human Resources Manager
Qualifications:
  • High school education or equivalent
  • 3+ years’ experience in general administrative support role
  • Ability to manage multiple projects under strict deadlines
  • Demonstrated experience in managing financial spreadsheets and budgets
  • Exceptional attention to detail
  • Proven leadership skills
  • Ability to work well on a team
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Experience in QuickBooks
  • Associate’s degree in related field
  • Proficient in SpecLink
  • 5+ years’ experience in architectural, engineering or construction company in similar role
#HOUWC46 #ZR #LI

Meet The Recruiter

Brandy Falcon
Sr. Direct-Hire Recruiter

Once I started my recruiting career, I knew I would never turn back. I treat my candidates and clients with the same respect, transparency, and compassion that I give to my loved ones. It can be easy to find a job but challenging to find the right fit, so my focus is listening to the wants and needs of those I work with to identify an excellent match for both parties.

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Discover exciting job opportunities in the vibrant region around Houston, Texas! Known for its thriving economy, diverse industries, and endless growth prospects, Houston offers an enticing landscape for career-minded individuals. With world-class museums like the Museum of Fine Arts and a rich culinary scene showcasing Tex-Mex delights, BBQ joints, and food trucks serving up local flavors, Houston is a melting pot of culture and creativity. Home to the renowned Space Center Houston, the historic Astrodome, and professional sports teams like the Rockets and the Astros, this region exudes energy and excitement. Embrace the charm of this dynamic area while exploring job listings that could lead you to a fulfilling career right here in Houston!