Burnett Specialists
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https://www.burnettspecialists.com
https://www.burnettspecialists.com
USD
65000
85000
YEAR
true
Brandy Falcon
Executive Assistant
2024-02-05
2024-05-24
Employment Type:
Direct Hire
Job Function: Administrative/Clerical
Job ID:: 130311
Pay Range: $65,000-85,000 / year
Job Description
Executive Assistant- Houston, TX 77079
Duties:
Duties:
- Greet visitors and answer phones
- Order and distribute office supplies
- Process incoming office mail
- Coordinate local office calendar (project deadlines, meetings)
- Coordinate travel arrangements for local office staff
- Coordinate meeting arrangements (on- and off-site)
- Assist with preparation and distribution of meeting minutes and other correspondence
- Assist principal with calendar management
- Assist principal with phone, email, and other correspondence
- Assist principal with leading weekly staff meeting
- Maintain general office files (digital and hard copies)
- Format project specifications
- Assist with financial duties, including preparation of spreadsheets, preparation of accounts receivable, and banking deposits
- Handle confidential and sensitive information with discretion
- Assist with overall office project management and workflow by creating spreadsheets, collecting, and analyzing information
- Participate in career development training as assigned by board of directors or Human Resources Manager
- High school education or equivalent
- 3+ years’ experience in general administrative support role
- Ability to manage multiple projects under strict deadlines
- Demonstrated experience in managing financial spreadsheets and budgets
- Exceptional attention to detail
- Proven leadership skills
- Ability to work well on a team
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience in QuickBooks
- Associate’s degree in related field
- Proficient in SpecLink
- 5+ years’ experience in architectural, engineering or construction company in similar role
Meet The Recruiter
Brandy Falcon
Sr. Direct-Hire Recruiter
Once I started my recruiting career, I knew I would never turn back. I treat my candidates and clients with the same respect, transparency, and compassion that I give to my loved ones. It can be easy to find a job but challenging to find the right fit, so my focus is listening to the wants and needs of those I work with to identify an excellent match for both parties.
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