Executive Assistant

Houston, TX 77079

Employment Type: Direct Hire Job Function: Administrative/Clerical Job ID:: 130311 Pay Range: $65,000-85,000 / year

Job Description

Executive Assistant- Houston, TX 77079

  • Greet visitors and answer phones
  • Order and distribute office supplies
  • Process incoming office mail
  • Coordinate local office calendar (project deadlines, meetings)
  • Coordinate travel arrangements for local office staff
  • Coordinate meeting arrangements (on- and off-site)
  • Assist with preparation and distribution of meeting minutes and other correspondence
  • Assist principal with calendar management
  • Assist principal with phone, email, and other correspondence
  • Assist principal with leading weekly staff meeting
  • Maintain general office files (digital and hard copies)
  • Format project specifications
  • Assist with financial duties, including preparation of spreadsheets, preparation of accounts receivable, and banking deposits
  • Handle confidential and sensitive information with discretion
  • Assist with overall office project management and workflow by creating spreadsheets, collecting, and analyzing information
  • Participate in career development training as assigned by board of directors or Human Resources Manager
  • High school education or equivalent
  • 3+ years’ experience in general administrative support role
  • Ability to manage multiple projects under strict deadlines
  • Demonstrated experience in managing financial spreadsheets and budgets
  • Exceptional attention to detail
  • Proven leadership skills
  • Ability to work well on a team
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Experience in QuickBooks
  • Associate’s degree in related field
  • Proficient in SpecLink
  • 5+ years’ experience in architectural, engineering or construction company in similar role

Meet The Recruiter

Brandy Falcon
Sr. Direct-Hire Recruiter

Once I started my recruiting career, I knew I would never turn back. I treat my candidates and clients with the same respect, transparency, and compassion that I give to my loved ones. It can be easy to find a job but challenging to find the right fit, so my focus is listening to the wants and needs of those I work with to identify an excellent match for both parties.

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