Corporate Finance Legal Secretary
Job Description
A professional services organization is seeking a Legal Support Specialist to provide high-level administrative and legal support to a team of attorneys. This role involves delivering a wide range of complex technical, document processing, and administrative services within a designated practice group or department.
The successful candidate will manage day-to-day responsibilities for assigned attorneys while serving as a point of coordination with clients and internal teams. Flexibility to work overtime as needed is required.
Key Responsibilities
- Coordinate the creation, editing, proofreading, and processing of legal documents, including correspondence, memoranda, closing documents, pleadings, and other practice-specific materials
- Maintain and organize legal files (both physical and electronic) in accordance with established systems
- Update case information and manage document scanning and filing
- Track document deliveries and monitor final executed documents
- Handle incoming calls for supported attorneys, including screening, routing, and message management
- Communicate professionally with clients, opposing counsel, courts, and other stakeholders
- Collaborate with administrative staff, paralegals, and other legal support team members
- Participate in team meetings and planning sessions
- Utilize available resources effectively to complete tasks and meet deadlines
- Assist with overflow work and special projects as assigned
Qualifications
Skills & Competencies=
- Proficiency in administrative tasks such as time entry, travel coordination, and expense processing
- Strong attention to detail, organizational skills, and time management abilities
- Excellent verbal and written communication skills with a professional demeanor
- Ability to work collaboratively in a team environment
- Demonstrated discretion in handling confidential and sensitive information
- Ability to work under pressure and meet strict deadlines
Education & Experience
- Bachelor’s degree or equivalent experience preferred
- Minimum of 3 years of experience in a law firm or professional services environment
- Experience with electronic filing (e-filing) systems
Technology
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Familiarity with document management systems and office technologies
- Knowledge of legal procedures, court systems, and filing requirements (including state and federal e-filing)
HOUGW34
Meet The Recruiter
Brittany Grumbles, MS
Sr. Direct-Hire Recruiter
✨ Get to Know Me
Recruiting is more than just my career—it’s my passion. I love getting to know people, hearing their stories, and helping them find opportunities where they can truly thrive.
I specialize in connecting top talent in Legal, HR, Marketing, and Administrative fields with companies that value their skills. What excites me most is the challenge of finding that perfect fit—the candidate who not only has the experience but also the drive to help a business succeed.
For me, the best part of recruiting is building relationships and celebrating those moments when the right match comes together.
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