Brokerage/ Sales Coordinator
Job Description
Brokerage Sales Coordinator
(more admin marketing support focused)
- Role Type: Indefinite Contract (Potential for Future Hire—no timeline for this)
- Location: Houston, Texas (Galleria area)
- Parking: Free
- Work Arrangement: 100% in-office (future flexibility after 6 months – 1 WFH day/week)
- Schedule: Monday–Friday, 8:00 AM–5:00 PM
The ideal candidate is:
- Outgoing, confident, persistent, and service-driven
- Resourceful and autonomous — able to track down answers independently without waiting or asking
- Comfortable taking ownership of projects quickly
- Not shy, speaks up, jumps in, and brings a “Put me in, Coach” mindset with a strong service mentality
- Adobe Creative Suite proficiency (especially InDesign, Photoshop, Illustrator)
- Commercial Real Estate or real-estate operations experience
Culture Snapshot
- Friendly, collaborative, team-first environment
- Strong sense of support — you’ll always have access to answers and guidance if needed
- Non-micromanaged and autonomous work expectations
- New hires succeed best when they are proactive, outspoken, and take initiative early
Role Overview
This role sits within the Brokerage Operations team and serves as a central point of support for commercial real estate producers, contributing across marketing, operations, administrative, and financial functions.
The environment is fast-paced, collaborative, friendly, and team-oriented, with exposure to every aspect of the office by partnering with brokers, marketing, finance, research, and operations.
Key Responsibilities
Marketing Execution
You will produce marketing deliverables using: Adobe InDesign, Adobe Photoshop, and Adobe Illustrator
Responsibilities include:
- Creating brochures, flyers, aerial retail maps, email submissions, social media tiles, direct mail assets, and event-related materials
- Managing and maintaining all property listings on: CoStar, LoopNet, View the Space, and the company website
- Executing all email marketing campaigns, including creation, scheduling, audience segmentation, and reporting
- Developing creative briefs and collaborating with internal and external creative partners
- Coordinating vendors for property photography and videography
- Ensuring marketing materials reflect real-time availability updates and align with company best-practice standards
- Supporting special marketing and office projects as time allows
- Adobe Creative Suite experience is strongly preferred, but Adobe tools and internal workflows can be taught to a highly resourceful learner.
Brokerage Operations
- Manage multiple projects simultaneously with minimal direction to the satisfaction of brokers and their clients
- Gather market research information to create client deliverables such as, market surveys, tour books, and competitive sets
- Contribute to standardized client-reporting documents
- Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
- Collect broker expense receipts according to the T&E policy
Administrative and Office Support
- General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements
- Supporting team initiatives with a strong service mindset
Required Qualifications
- 1-3+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
- Bachelor’s Degree is highly preferred but not required.
- Outstanding organizational and project management skills
- Comfortable and confident taking charge of a project or situation in order to meet business/client goals
- Self-starter; able to start and complete projects independently
- Excellent written and oral communications; conveys ideas clearly and concisely
- Team-oriented; works well with others in a cross-functional way to get the job done
- Impeccable attention to detail; completed projects and tasks with thoroughness at each step
- Advanced Microsoft Office product knowledge – Excel, Word, PowerPoint, Outlook, Teams
- Canva experience is a plus
- Experience with Adobe Creative Suite products, including InDesign, Photoshop, and Illustrator - Required
- Ability to learn new software and in-house platforms
#HOUGW34
Meet The Recruiter
Michelle Waldron
Operations Manager
Michelle has been with Burnett since 2011 and is currently working as the Operations Manager in the Greenway/ Downtown division. She manages the temp operations staff as well as the direct hire consultants in the office. While at Burnett, she has worked her way up from a Staff Assistant to Staffing Manager to Operations Manager. Michelle specializes in Administrative, HR, Marketing, and Legal positions, which offer her the opportunity to work with a variety of people and help change their lives. Michelle is also involved in managing convention events with clients and her team to ensure a smooth and successful show.
Michelle has excellent client and candidate relationships that maintain year after year. Michelle has twin boy toddlers and is a busy working mother with a passion for her family and career.
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