Bilingual Administrative Assistant (English/Portuguese)
Job Description
The position plays an important role in keeping the executive office running smoothly through coordination, communication, and general administrative support.
Key Responsibilities
- Manage calendars, schedule meetings, and coordinate daily appointments for executive leadership
- Answer and route phone calls, emails, and general correspondence
- Assist with meeting coordination, including scheduling and basic preparation of materials
- Prepare and organize documents, reports, and general correspondence as needed
- Coordinate travel arrangements including flights, hotels, and transportation
- Maintain organized electronic and physical filing systems
- Assist with expense tracking and basic administrative reporting
- Serve as a point of contact between executive leadership and internal staff
- Support general office administration and special projects as assigned
- Ensure accurate handling of confidential and sensitive information
- 2–3 years of administrative, office support, or executive assistant experience preferred
- Bilingual in English and Portuguese (required)
- Strong communication skills in both written and verbal formats
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks and shifting priorities
- Professional demeanor and strong work ethic
- Ability to work independently and as part of a team
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Meet The Recruiter
Kylie Stockton
Sr. Direct-Hire Recruiter
I am a National Direct Hire Recruiter at Burnett Specialists, where I recruit for Administrative, Legal, Sales, Marketing, and HR positions. If you are looking for a great career opportunity or have any staffing or placement needs, let's connect!
We are Texas’ largest employee-owned staffing & placement agency set apart by our award-winning and innovative services, outstanding staff tenure, multiple skill specializations, and diversity vendor status. Since 1974, we’ve matched thousands of talented and skilled job seekers with top employers across many different industries. We have teams ready and available to assist you from our office locations in Houston, The Woodlands, Austin, El Paso, San Antonio, and Dallas (where we operate as choice specialists).
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