Administrative Receptionist

Houston, TX 77098

Employment Type: Temp-to-Hire Job Function: Administrative/Clerical Job ID:: 132764 Pay Range: $50,000 / year

Job Description

Front Desk Administrative Assistant - Houston, TX  77098   Duties:
  • Request facility / building management service as needed for office suite.
  • Maintain supply room and break rooms and replenish as needed.
  • Review office supply and beverage vendor invoices for accuracy and forward to Accounting for processing.
  • Coordinate daily Senior Leadership Team lunch orders.
  • Handle information and non-routine information and maintain confidentiality.
  • Work independently and with the Division Office Manager on special non-recurring and ongoing projects.
  • Coordinate new hire onboarding for new hires including processing parking forms, fitness center forms, badge requests, etc.
  • Manage Kastle security badge assignments.
  • Contribute to building a culture of excellence and employee satisfaction through participation on various employee committees and colleague networks.
  • Maintain flexibility in schedule as needed.
  • Adapt quickly to new assignments as needed.
  • Work as a team to accomplish large-scale projects.
  • Serve as City of Houston certified fire warden for office suite.
  • Serve as member of Division Social Committee
  • Serve as member of Emergency Operations Planning Committee in support of Division Emergency Operations.
Requirements:
  •  Education: High school diploma required; some college preferred.
  •  Experience: Minimum three years relevant experience in an office environment.
Knowledge, Skills & Abilities:
  • High level of interpersonal skills to handle sensitive and confidential situations.
  •  Attention to detail in composing, typing and proofing materials.
  •  Must be able to establish priorities, multi-task and meet deadlines.
  •  Must have strong working knowledge of a variety of computer software applications in the Microsoft Office suite of programs (Microsoft Office Suite, including Word, Outlook Calendar, Excel, etc.).
  •  Excellent interpersonal skills and ability to work in a cooperative manner with all levels of the team.
  •  Position continually requires poise, tact and diplomacy.
  •  Practices proper business etiquette for in-person, telephone and virtual communication.
  •  Formal business attire environment.

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Meet The Recruiter

Brandy Falcon
Sr. Direct-Hire Recruiter

Once I started my recruiting career, I knew I would never turn back. I treat my candidates and clients with the same respect, transparency, and compassion that I give to my loved ones. It can be easy to find a job but challenging to find the right fit, so my focus is listening to the wants and needs of those I work with to identify an excellent match for both parties.

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