Administrative Project Assistant

San Antonio, TX 78249

Employment Type: Direct Hire Job Function: Administrative/Clerical Job ID:: 131881 Pay Range: $55,000-65,000 / year

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant/Project Coordinator to join our team. This role involves supporting executive management with administrative tasks, coordinating projects, and maintaining effective communication with vendors and clients. The ideal candidate will have experience in administrative support, project coordination, and a basic understanding of measurements and blueprints.

Key Responsibilities
  • Provide administrative support to executive management, including scheduling meetings, managing calendars, and handling correspondence.
  • Prepare and edit documents, reports, and presentations.
  • Coordinate travel arrangements and itineraries
  • Monitor project timelines and budgets, ensuring deadlines are met
  • Follow up with vendors and clients regarding project updates, inquiries, and issues
  • Prepare and maintain project documentation, including contracts, proposals, and status reports
  • Generate regular reports on project progress and performance
  • Understand and interpret measurements and blueprints 

  • Proven experience as an administrative assistant or project coordinator
  • Strong organizational and time management skills
  • Excellent communication and interpersonal skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to understand and interpret measurements and blueprints.
  • Detail-oriented with the ability to multitask and prioritize tasks effectively.
  • Experience in coordinating with vendors and clients is preferred.
  • Ability to work independently and as part of a team.
  • Experience in a construction, engineering, or manufacturing environment
Benefits and Hours 
  • Monday - Friday 8:30am - 5:30 and hour for lunch 
  • Dental and Vision insurance 
  • Paid time off and holidays 



Meet The Recruiter

Larissa Muncy
Sr. Direct-Hire Recruiter

Larissa has over 12 years of recruiting experience in various industries.

During her career, she has focused on identifying highly niche candidates. These have included roles for a CEO, Software Engineer, Regional Sales Director, Executive Assistant, Data Scientist, Project Engineer, HR Manager, Trial Attorney, and more. Engaging in local and national searches for companies.

Larissa is known for her consistency in quality candidates, customer service, and response time to correspondence. She has a passion for recruiting/sales and has had the pleasure of serving her clients with their direct hire needs. Larissa has experience with national and local searches, finding the best candidates for each client’s customized search. It would be her pleasure to set up a meeting and discuss providing quality candidates for your company.

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About San Antonio, TX

Step into a world of career possibilities in San Antonio, Texas! As a vibrant hub of culture, history, and opportunity, this city offers job seekers a unique blend of Texan charm and modern growth. From the iconic Alamo and romantic River Walk to the flavorful Tex-Mex cuisine and thriving arts scene with institutions like the McNay Art Museum and Tobin Center for the Performing Arts, San Antonio has something for everyone. With professional sports teams like the Spurs and a plethora of parks, there's always something exciting to do in this dynamic city. Don't miss out on your chance to explore our job listings and start your career journey in this enchanting region!