Administrative Assistant-Private Equity

Austin, TX 78701

Employment Type: Direct Hire Job Function: Administrative/Clerical Job ID:: 134388

Job Description


Boutique investment management firm is seeking an Administrative Assistant to support the CEO and Chief of Staff .

 

Key Responsibilities
  • Calendar & Schedule Management: Coordinate and maintain complex calendars, schedule appointments, meetings, and personal engagements.
  • Travel Arrangements: Plan detailed domestic and international travel, including flights, accommodations, ground transport, and itineraries; coordinate with third-party vendors as needed.
  • Family & Household Management: Oversee household needs, including vendor coordination, family events, and support for children's activities. Arrange services and manage household staff as necessary.
  • Errands & Personal Tasks: Handle personal errands, reservations, and assist with gift purchasing and special occasion planning.
  • Document & Transaction Management: Support document preparation, signature coordination, and filing. Handle transaction records, organize files, and assist with basic financial tracking.
  • Event & Social Planning: Organize and execute private and business-related events, including social gatherings, dinners, and corporate functions.
  • Luxury & Lifestyle Management: Facilitate requests related to luxury items, concierge services, or special accommodations.
  • Manage office supply inventory, order office and kitchen supplies, and maintain a clean, organized workspace.
  • Support Investor Relations tasks, such as organizing documents, managing mail merges, and ensuring timely communication.
  • Back-up the Office Manager with visitor experience, greet clients and guests, and maintain professional standards in reception.

 

Requirements
  • Bachelor’s degree (required)
  • 3+ years of experience in a high-net-worth environment or supporting executives in finance, real estate, or legal sectors
  • Exceptional organizational, time-management, and communication skills
  • High proficiency in Microsoft Office Suite
  • Skilled in travel planning and calendar management

Meet The Recruiter

Maggie Dunn
Direct-Hire Recruiting Manager

Burnett Specialists is consistently ranked as the number one recruiting firm in Austin by the Austin Business Journal year after year!

I've helped thousands of talented candidates with experience ranging from entry-level to c-level over the course of my professional recruiting career.  My mission is to establish long-lasting relationships between newly hired employees and their employers by matching exciting job opportunities with the right candidates!

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Discover your next career opportunity in the vibrant job market around Austin, Texas! Known for its lively music scene, world-class cuisine, and abundant outdoor activities, Austin offers a dynamic and thriving environment for job seekers. With iconic landmarks like the Texas State Capitol and Lady Bird Lake, as well as cultural gems such as the Blanton Museum of Art and the historic Paramount Theatre, there's no shortage of enriching experiences in this city. Home to professional sports teams like the Austin FC, this area provides a perfect blend of work and play. Explore our job listings today and embark on a career journey in this irresistibly charming region that promises growth and endless possibilities.