Administrative Assistant

The Woodlands, TX 77380

Employment Type: Direct Hire Job Function: Administrative/Clerical Job ID:: 131071 Pay Range: $50,000-60,000 / year

Job Description


Administrative Assistant needed for small office located in The Woodlands, Texas

The role of the Administrative Assistant is to provide administrative support to the team
Main Job Responsibilities:
Provide high-level administrative support to the Director and other staff members.
Type and design general correspondences, memos, tables, graphs, meeting minutes etc.
Drafting, Proofreading, and finalizing correspondence
Prepare new business forms and engagement letters.
Schedule calls/meetings and maintain and update calendars and agendas.
Arranging travel plans (flights, hotels, etc).
Prepare expense reports.
Answering incoming phone calls; provide/receive information concerning matters of the firm.
Welcomes and directs visitors and clients.
Track client deliverables and route workflows when appropriate.
Run monthly billing reports and various department reports.
Save documents and forms to the document managing system.
Sort and scan incoming mail.
Prepare outbound mail and packages for delivery.
Prepare for meetings and conferences including food/beverage and AV requirements.
Performing clerical duties as required (printing/scanning/copying documents, etc).
Establish and maintain confidential files.
Perform other ad hoc duties as required.
Qualifications
High School diploma, general education degree (GED) or equivalent education.
Associates degree preferred.
3 years minimum experience in administrative role for high level management.
Bilingual- Spanish preferred
Required- International travel experience

HOUWD 51

Meet The Recruiter

Jennifer Gibbs
Sr. Direct-Hire Recruiter

Focused and professional recruiter with twelve years of experience in hiring, sourcing, and talent management.

I have a proven ability to work successfully within tight deadlines and fast-changing environments.

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About The Woodlands, TX

Looking for exciting job opportunities in The Woodlands, Texas area? Discover a wealth of career options that await you in this vibrant region. Located just north of Houston, The Woodlands offers a perfect blend of suburban tranquility and urban sophistication. With a thriving job market, top-rated schools, and an array of outdoor amenities including The Woodlands Waterway, Hughes Landing, and the Cynthia Woods Mitchell Pavilion, this charming community is the ideal place to grow your career. From exploring unique shops and galleries at Market Street to enjoying delicious Texas-style barbecue, there's no shortage of reasons to consider making The Woodlands your home. Dive into our job listings now and set your sights on a bright future in this enchanting region.