Administrative Assistant

The Woodlands, TX 77380

Employment Type: Direct Hire Job Function: Administrative/Clerical Job ID:: 131071 Pay Range: $50,000-60,000 / year

Job Description

Administrative Assistant needed for small office located in The Woodlands, Texas

The role of the Administrative Assistant is to provide administrative support to the team
Main Job Responsibilities:
Provide high-level administrative support to the Director and other staff members.
Type and design general correspondences, memos, tables, graphs, meeting minutes etc.
Drafting, Proofreading, and finalizing correspondence
Prepare new business forms and engagement letters.
Schedule calls/meetings and maintain and update calendars and agendas.
Arranging travel plans (flights, hotels, etc).
Prepare expense reports.
Answering incoming phone calls; provide/receive information concerning matters of the firm.
Welcomes and directs visitors and clients.
Track client deliverables and route workflows when appropriate.
Run monthly billing reports and various department reports.
Save documents and forms to the document managing system.
Sort and scan incoming mail.
Prepare outbound mail and packages for delivery.
Prepare for meetings and conferences including food/beverage and AV requirements.
Performing clerical duties as required (printing/scanning/copying documents, etc).
Establish and maintain confidential files.
Perform other ad hoc duties as required.
High School diploma, general education degree (GED) or equivalent education.
Associates degree preferred.
3 years minimum experience in administrative role for high level management.
Bilingual- Spanish preferred
Required- International travel experience


Meet The Recruiter

Jennifer Gibbs
Sr. Direct-Hire Recruiter

Focused and professional recruiter with twelve years of experience in hiring, sourcing, and talent management.

I have a proven ability to work successfully within tight deadlines and fast-changing environments.

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