Administrative Assistant
Job Description
- Industry: Energy / Industrial Operations
- Location: Houston, TX (Galleria Area)
- Parking: Validated
- Schedule: Hybrid (Monday, Tuesday, Thursday in office; Wednesday and Friday remote after training period)
- Hours: 40 hours per week; flexible schedule available
- Duration: Immediate start through approximately the end of September, with potential extension based on project needs
- Pay Rate: $60,000 - $65,000 annually ($28.85 - $31.25/hour)
- Interview Process: Virtual Interviews
We are seeking an experienced Administrative Assistant to provide critical support for a large-scale personnel mobilization project involving approximately 200 employees. This individual will partner closely with operations leadership to coordinate personnel documentation, visa processing, travel requirements, and administrative activities to ensure employees are properly cleared and prepared for assignment.
This is an excellent opportunity for a highly organized administrative professional who thrives in a fast-paced, project-driven environment and has experience managing documentation, travel compliance, visa coordination, and onboarding-related processes.
Key Responsibilities
- Coordinate and track visa applications and supporting documentation for personnel assignments.
- Collect, organize, and submit required documentation to third-party vendors and service providers for visa processing.
- Monitor and maintain records related to employee travel requirements, certifications, vaccinations, and compliance documentation.
- Track international travel requirements and other travel-related compliance items.
- Serve as a liaison between operations leadership, employees, and external partners to ensure timely completion of required documentation.
- Maintain accurate records, reports, and personnel readiness tracking metrics.
- Provide administrative support to operations leaders and project teams.
- Assist with scheduling, document management, data entry, and project coordination activities.
- Support onboarding and workforce mobilization efforts as needed.
- Assist with additional administrative functions during periods of lower project activity.
- Previous experience as an Administrative Assistant, Project Coordinator, Operations Coordinator, or in a similar administrative support role.
- Experience coordinating visa applications, travel documentation, immigration-related processes, or workforce mobilization activities is strongly preferred.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office Suite, including Excel, Outlook, and Word.
- Experience supporting industrial, energy, engineering, manufacturing, logistics, maritime, or other operational environments is strongly preferred.
- Ability to work independently while collaborating effectively with cross-functional teams.
- This role supports a high-visibility operational project with significant coordination and documentation requirements.
- Candidates with experience in visa processing, travel compliance, personnel mobilization, or onboarding coordination will be highly valued.
- Opportunity for assignment extension based on project timelines and business needs.
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Meet The Recruiter
Michelle Waldron
Operations Manager
Michelle has been with Burnett since 2011 and is currently working as the Operations Manager in the Greenway/ Downtown division. She manages the temp operations staff as well as the direct hire consultants in the office. While at Burnett, she has worked her way up from a Staff Assistant to Staffing Manager to Operations Manager. Michelle specializes in Administrative, HR, Marketing, and Legal positions, which offer her the opportunity to work with a variety of people and help change their lives. Michelle is also involved in managing convention events with clients and her team to ensure a smooth and successful show.
Michelle has excellent client and candidate relationships that maintain year after year. Michelle has twin boy toddlers and is a busy working mother with a passion for her family and career.
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