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Administrative Assistant
Employment Type:
Temp-to-Hire
Job Function: Administrative/Clerical
Job ID:: 137857
Pay Range: $29-31 / hour
Job Description
A well-established transportation and logistics organization is seeking an Administrative Assistant starting out contract with the plan to hire this person based on performance. The Administrative Assistant will support the Sales and Operations leadership team. This position plays a key role in supporting customer engagement activities, contract administration, travel coordination, event planning, reporting, and day-to-day administrative operations.
Administrative Assistant
Location: Near the Heights – Houston, TX
Parking: Free
100% In-Office
Pay: $65K
This role starts out contract but the client is hoping to hire this person full-time based on performance.
The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. This individual will serve as a trusted administrative partner by helping maintain accurate records, coordinating logistics, supporting customer-facing initiatives, and ensuring administrative processes run smoothly.
Key Responsibilities
- Prepare, distribute, track, and maintain contracts and related documentation.
- Maintain organized records and files to support compliance and audit requirements.
- Track and reconcile contract activity and follow up on outstanding documentation.
- Assist with document management, scanning, filing, and distribution of approved documents.
- Support audit preparation and respond to documentation requests as needed.
- Generate and distribute recurring reports for leadership and operational teams.
- Maintain accurate records and administrative documentation.
- Assist with data tracking, recordkeeping, and reporting functions.
- Provide general administrative support to sales and operational leadership.
- Coordinate business travel arrangements including flights, hotels, transportation, and itineraries.
- Manage meeting logistics, reservations, and scheduling.
- Support customer visits and ensure a seamless experience for internal and external stakeholders.
- Handle last-minute travel changes and scheduling adjustments as needed.
- Coordinate customer appreciation events, meetings, dinners, and other business functions.
- Manage invitations, guest lists, RSVPs, attendance tracking, and event logistics.
- Coordinate venues, vendors, restaurants, and event-related materials.
- Assist with customer engagement initiatives and special projects.
- Answer and direct incoming calls and provide administrative assistance as needed.
- Maintain shared calendars, schedules, and departmental records.
- Process expense reports, track receipts, and assist with budget-related documentation.
- Handle confidential information with professionalism and discretion.
- Support additional projects and responsibilities as business needs evolve.
Qualifications
Education
- Associate degree preferred.
- High school diploma or equivalent with relevant experience will be considered.
Experience
- 2–4 years of administrative assistant, office support, or clerical experience.
- Experience supporting sales, operations, or customer-facing teams preferred.
- Experience coordinating travel, meetings, and events is highly desirable.
- Experience with electronic signature platforms such as DocuSign is a plus.
Skills
- Advanced Microsoft Office skills, particularly Excel, Word, Outlook, and PowerPoint.
- Strong organizational skills and attention to detail.
- Excellent communication and customer service abilities.
- Ability to manage multiple priorities and deadlines.
- Strong documentation and recordkeeping skills.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Dependable, responsive, and adaptable in a changing business environment.
HOUDT42
Meet The Recruiter
Morgan Hayes
Sr. Staffing Manager & Recruiter
Recruiting isn’t just my profession; it’s a true calling. Since joining Burnett Specialists in 2021, I’ve found immense joy in placing top talent with top employers! I specialize in Administrative, HR, Marketing/Communications, and Legal roles. Each placement feels like a new opportunity to make a meaningful difference.
My favorite part of what I do is extending an offer and hearing that spark of excitement on the other end of the phone—it’s a moment that reminds me why I love what I do. Being able to support someone’s career journey, and to be a small part of a life-changing opportunity, is genuinely fulfilling. I’m proud to be part of something so rewarding and am grateful every day for the chance to do what I love.
If you're searching for an exciting new job opportunity or need a dedicated partner to help your company find top talent, I'd love to connect! Don’t hesitate to reach out—I’m here to help, and I look forward to connecting very soon!
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