Administrative Assistant

Houston, TX 77005

Employment Type: Temp Job Function: Administrative/Clerical Job ID:: 130447 Pay Range: $19-22 / hour

Job Description


A well-known University is seeking a TEMP Administrative Assistant to join their team for a 6-month assignment! 

To join this fantastic team and company, you MUST be proficient in Microsoft Office and have direct administrative support experience. 

Administrative Assistant

Hours: Monday – Friday: 8:30 AM to 5:00 PM with 30-60 min lunch break. Occasional extended hours during the evenings and/or on weekends to support events.

Pay: $19.23 - $21.63/hour ($40 - $45K)

Temp only: Temp through June 30, 2024

 

Position Summary:

This position will provide administrative, operational, and event support to the department staff. The ideal candidate takes ownership of their work, has professional demeanor, and is highly organized and detail oriented. The department, established in 1987, is an interdisciplinary group that works collaboratively on groundbreaking research in artificial intelligence, data, and computing to solve critical global challenges. We have over 250 renowned faculty and senior research members at the University that are moving the needle in research and innovation to serve society, with disciplines spanning engineering, natural sciences, humanities, social sciences, business, architecture, and music. Our partnerships in the computational sciences promote research, innovation, and entrepreneurship across academia, industry, and the community.

Requirements:
  • HS Diploma or equivalent
  • 2+ years of professional administrative experience or program management.
    • In lieu of the experience requirement, additional related education (above and beyond what is required) on an equivalent year-for-year basis may be substitute.

 

Skills Required:
  • Proficient computer skills and demonstrated experience with Microsoft Office and Google Workspace software
  • Demonstrated success in follow-through and completing routine tasks
  • Advanced organizational skills and attention to detail
  • Advanced verbal and written communication skills
  • Excellent customer service and interpersonal skills
  • Ability to prioritize and manage time appropriately to meet expected deadlines and schedules
  • Ability to work independently and as part of a team

 

Essential Functions:
  • Coordinates administrative and/or business functions including, but not limited to: budget/finance, human resources, facilities management, communication and/or outreach
  • Supports Institute leadership through managing calendars and meetings, taking meeting notes, and preparing requested documents/reports/presentations as needed
  • Assists with scheduling, organizing, and operating conferences, seminars, and events under the supervision/delegation of the Institute staff, including managing vendor communications and logistics, reserving venues/hotels/flights, production and distribution of materials, event registration, and technological support.
  • Analyzes event data through processing and documenting evaluations/feedback, producing and updating databases, and preparing post-event report summaries.
  • Arranges travel and manages itineraries for distinguished visitors
  • Processes and monitors financial transactions, including resolution of discrepancies
  • Facilitates routine communications, such as emails and social media, and maintains and updates approved web content.
  • Coordinates production (formatting, copying, etc.) and distribution of documents and graphics, such as presentations, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
  • Maintains office supplies and equipment
  • Serves as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); reports any incidents or potential safety problems to appropriate representatives
  • Performs other duties as assigned

 

Preferences:

·   Experience with social media platforms, including LinkedIn, X, and YouTube

·   Experience with Canva, Adobe, and Wix to support marketing/graphics as needed

·   Experience with CRMs including HubSpot and Mailchimp

·   Operates well in a relationship-based environment, with the ability to adequately deal with challenging individuals and situations, demonstrating a high level of emotional intelligence

·   Self-starter who takes initiative, possesses a positive “can do” attitude, and is resilient and adaptable to change

 

Workplace Requirements:
  • Monday – Friday: 8:30 AM to 5:00 PM with 30-60 min lunch break. Occasional extended hours during the evenings and/or on weekends to support events.
  • Requires working in front of a computer for extended periods of time. Minor lifting required for event materials (15 pounds). Must have the ability to move around campus and set up event spaces as needed.
  • Serves as a representative of the University, displaying courtesy, tact, consideration and discretion in all interactions with other members of the organization's community and with the public.

 

#HOUGW34

 

Meet The Recruiter

Michelle Waldron
Operations Manager

Michelle has been with Burnett since 2011 and is currently working as the Operations Manager in the Greenway/ Downtown division. She manages the temp operations staff as well as the direct hire consultants in the office. While at Burnett, she has worked her way up from a Staff Assistant to Staffing Manager to Operations Manager. Michelle specializes in Administrative, HR, and Legal positions, which offer her the opportunity to work with a variety of people and help change their lives. Michelle is also involved in managing convention events with clients and her team to ensure a smooth and successful show.

Michelle has excellent client and candidate relationships that maintain year after year while keeping in touch. Michelle has twin boy toddlers and is a busy working mother with a passion for her family and career.

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