Administrative Assistant
El Paso, TX 79901 US
Job Description
Specific Job Duties and Responsibilities:
- Provides guidance to internal customers on procurement requirements such as, acquisition cost thresholds, competition requirements, procurement prohibitions, and applicable contracting methods.
- Prepares bidding documents for, requests for quotes, invitations for bid, request for proposal, request for qualifications to ensure compliance with procedural and technical requirements.
- Administers the solicitation process; assembling and posting documents, coordinating bidder questions and responses, preparing and distributing bid evaluation documents.
- Conducts pre-bid meetings with technical personnel, bid openings, fact-finding sessions, evaluation conferences, pre-award, post award conferences and negotiation sessions along with Project Manager.
- Prepares materials for board of commissioners’ approval.
- Drafts and administers the execution of procurement agreements.
- Drafts and executes contract renewals.
- Monitors vendor compliance to contract terms and conditions.
- Maintains contract files in compliance with regulatory requirements.
- Works with Project Management to monitor contract milestone dates and costs to ensure compliance with stipulated provisions such as renewals, completions, expirations, and required deliverables.
- Acts as the lead in vendor meetings regarding all contractual matters.
- Works with Procurement Manager to ensure that necessary contract modifications are accurate and issued to clarify any changes in the construction contract.
- Reviews prices and all supporting documentation submitted by Construction organization for modifications of construction contracts.
Job Qualifications and Knowledge Requirements:
- Bachelor’s degree from an accredited college or university in Business Management, Business Administration, Accounting, or related field is highly desired.
- Must have a minimum of 7-10 years of progressive experience in contracts administration purchasing, and formal solicitations.
- Knowledge of construction industry contracting principles and procedures in private industry.
- Working knowledge of contract law as it relates to procurement, contract management, and contracting practices and procedures is highly preferred.
- Must have progressive direct work experience writing bid specifications for invitations for bid, requests for qualifications, requests for proposals, design build contracts, and Construction Manager at Risk contracts.
- Must have progressive direct work experience preparing construction contract provisions and clauses, construction general and special conditions, contract modifications and solicitation of documents.
- Must be proficient in using the Microsoft Office Suite (Word, Excel, Powerpoint, and Outlook).
Working hours are 8 to 5 Monday to Friday.
$25/hr. to start.
Position could become full time with the company.
ELPSO70
Meet The Recruiter
Alejandra Romero
Staffing Manager & Recruiting Specialist
As a staffing and recruitment specialist, my favorite part of the job is being able to help people and make a difference in their lives.
It's incredibly fulfilling to assist someone in finding a job that can change the course of their career for the better. What really motivates me is seeing individuals thrive and succeed, both personally and professionally, through new opportunities I've helped them secure.