Administrative Assistant
Austin, TX 78701- US
Job Description
Job Description
We are working with a prestigious global law firm who is looking for an Administrative Assistant for their downtown Austin satellite office. This position acts as initial point of contact and client service representative for clients and other visitors to the office. Provides reception, messaging, and administrative support for legal teams, clients and the firm.
Responsibilities:
- Greet clients and visitors and manage telephones, simultaneously
- Follow firm security procedures and protocol for all visitors, ensuring guests are registered with security, identified and properly escorted by firm personnel
- Manage requests for visiting attorney offices
- Remain current with the structure of the firm including offices, practices, and hierarchy of firm personnel in order to best serve our in-bound callers, connecting them to their party the first time
- Assist with the scheduling of conference rooms utilizing Event Management software and ensures seamless client services including but not limited to arrangements for video conferencing and computer equipment
- Provides general administrative support to office-wide needs, projects, and initiatives.
Qualifications:
- Bachelor’s degree preferred
- Excellent written and verbal communication skills including tactful interaction with other professionals
- Professional, positive attitude and strong commitment to customer service
- Proficiency in Microsoft Office Suite
- Ability to manage multiple projects at one time and ability to effectively adapt to changing priorities while maintain a calm demeanor during stressful situations
- Demonstrate initiative, strong work ethic, and willingness to learn new skills
- Ability to analyze alternatives and to solve problems decisively
- Reliable and punctual
Meet The Recruiter
Maggie Dunn
Direct-Hire Recruiting Manager
Burnett Specialists is consistently ranked as the number one recruiting firm in Austin by the Austin Business Journal year after year!
I've helped thousands of talented candidates with experience ranging from entry-level to c-level over the course of my professional recruiting career. My mission is to establish long-lasting relationships between newly hired employees and their employers by matching exciting job opportunities with the right candidates!