Administrative Assistant-Commercial Real Estate Firm

Austin, TX 78746

Employment Type: Direct Hire Job Function: Administrative/Clerical Job ID:: 130309

Job Description


Prestigious commercial real estate firm is seeking an Administrative Assistant. Firm offers an incredible employee focused and collaborate culture with strong growth potential opportunities.
  • Provide an extraordinary and welcoming experience for guests and team members while following all building security procedures.
  • Assist with scheduling and preparing meeting and conference rooms. Coordinate setup of conference/meetings rooms including, food orders, IT support and package deliveries.
  • Answer the main line phone promptly and professionally, and transfer calls to appropriate team members.
  • Keep current information on all regional projects and area offices; update and distribute as necessary to be able to track projects and direct incoming calls properly.
  • Communicate with vendors and handle maintenance and problems with office equipment and furniture.
  • Provide travel assistance including arrangement of cabs/Ubers and communicate arrival of guests and clients with on-site staff.
  • Compose, balance, code and submit expense reports for producers in a timely manner, as requested.
  • Order stationery supplies, office supplies, and ensure that supplies remain fully stocked and available.
  • Sort and distribute daily correspondence using interoffice mail, scans, delivery services, overnight services, and mail systems.
  • Meter mail and ensure outgoing mail is at mail drop box each afternoon prior to pick up.
  • Coordinate office luncheons/happy hours and birthday celebrations and manages the social spending budget.
  • Participate in the Building Emergency Action Team.
  • Understand and adhere to all safety and security protocols.
  • Perform general administrative support as necessary.
  • Assist with special projects as requested

 

REQUIREMENTS
  • 1-3 years of administrative experience
  • Bachelor’s degree and real estate industry experience preferred

Meet The Recruiter

Maggie Dunn
Direct-Hire Recruiting Manager

Burnett Specialists is consistently ranked as the number one recruiting firm in Austin by the Austin Business Journal year after year!

I've helped thousands of talented candidates with experience ranging from entry-level to c-level over the course of my professional recruiting career.  My mission is to establish long-lasting relationships between newly hired employees and their employers by matching exciting job opportunities with the right candidates!

Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.

About Austin, TX

Discover your next career opportunity in the vibrant job market around Austin, Texas! Known for its lively music scene, world-class cuisine, and abundant outdoor activities, Austin offers a dynamic and thriving environment for job seekers. With iconic landmarks like the Texas State Capitol and Lady Bird Lake, as well as cultural gems such as the Blanton Museum of Art and the historic Paramount Theatre, there's no shortage of enriching experiences in this city. Home to professional sports teams like the Austin FC, this area provides a perfect blend of work and play. Explore our job listings today and embark on a career journey in this irresistibly charming region that promises growth and endless possibilities.