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Administrative Assistant- Bilingual Japanese

Houston, TX 77010

Employment Type: Direct Hire Job Function: Administrative/Clerical Job ID:: 131064 Pay Range: $50,000-65,000 / year

Job Description


Intermediate Administrative Assistant
Location: Houston
Schedule: 9AM - 5PM
Other: Japanese fluency required.
Key Accountabilities Under the supervision of the SVP of the Group, the Intermediate Administrative Assistant is responsible for:
  • Providing assistance to the group for managing SVP’s daily activities;
  • Managing the SVP’s calendar and coordinating meetings, business trips, and appointments;
  • Managing and executing the SVPs Concur-based work.
  • Conducting reimbursements of expenses, such as transportation, travel, entertainment, etc. for SVP; and
  • Providing a high-level of assistance for any requests from the SVP.
  • Providing assistance to the group for managing the CEO’s daily activities;
  • Assists with filing electronic and paper documents;
  • Assist with business trip arrangements for Department
  • Assist with external customers/partners to arrange all necessary schedulings and logistics such as hotel, limousine, restaurant reservation, and meeting events;
  • Assist with the settlement of expenses, including creating, reviewing, and submitting reports;
  • Assist with the annual budgeting for the group;
  • Assist with making appointments and scheduling including booking meeting rooms and meal venues;
  • Assist with purchasing department supplies;
  • Process Information Service Fees including preparation; and
  • Work on invoices
  • Coordinate and support another administrative person to assist administrative work 

Job Qualifications Required:
  • Familiarity with travel logistics, including booking flights, accommodations, and transportation arrangements.
  • Experience in scheduling, including coordinating calendars and managing appointments.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred:
  • Excellent verbal communication skills in Japanese and English, with the ability to effectively convey information and ideas.
  • Excellent organizational and time management skills.
  • Strong attention to detail and the ability to prioritize tasks effectively.

Years of Experience: 1-3 years of previous experience. Education: High school diploma or equivalent. Languages: Japanese and English.
HOUGW34

Meet The Recruiter

Brittany Grumbles, MS
Sr. Direct-Hire Recruiter

I'm a passionate recruiter who loves finding the best talent for a variety of industries.

I specialize in recruiting top-notch individuals for important roles in Legal, HR, Marketing, Administrative, and Education fields. I find joy in the challenge of identifying and attracting the best candidates to help businesses succeed.

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About Houston, TX

Discover exciting job opportunities in the vibrant region around Houston, Texas! Known for its thriving economy, diverse industries, and endless growth prospects, Houston offers an enticing landscape for career-minded individuals. With world-class museums like the Museum of Fine Arts and a rich culinary scene showcasing Tex-Mex delights, BBQ joints, and food trucks serving up local flavors, Houston is a melting pot of culture and creativity. Home to the renowned Space Center Houston, the historic Astrodome, and professional sports teams like the Rockets and the Astros, this region exudes energy and excitement. Embrace the charm of this dynamic area while exploring job listings that could lead you to a fulfilling career right here in Houston!