Administrative Assistant- Bilingual Japanese

Houston, TX 77010

Employment Type: Direct Hire Job Function: Administrative/Clerical Job ID:: 131064 Pay Range: $50,000-65,000 / year

Job Description

Intermediate Administrative Assistant
Location: Houston
Schedule: 9AM - 5PM
Other: Japanese fluency required.
Key Accountabilities Under the supervision of the SVP of the Group, the Intermediate Administrative Assistant is responsible for:
  • Providing assistance to the group for managing SVP’s daily activities;
  • Managing the SVP’s calendar and coordinating meetings, business trips, and appointments;
  • Managing and executing the SVPs Concur-based work.
  • Conducting reimbursements of expenses, such as transportation, travel, entertainment, etc. for SVP; and
  • Providing a high-level of assistance for any requests from the SVP.
  • Providing assistance to the group for managing the CEO’s daily activities;
  • Assists with filing electronic and paper documents;
  • Assist with business trip arrangements for Department
  • Assist with external customers/partners to arrange all necessary schedulings and logistics such as hotel, limousine, restaurant reservation, and meeting events;
  • Assist with the settlement of expenses, including creating, reviewing, and submitting reports;
  • Assist with the annual budgeting for the group;
  • Assist with making appointments and scheduling including booking meeting rooms and meal venues;
  • Assist with purchasing department supplies;
  • Process Information Service Fees including preparation; and
  • Work on invoices
  • Coordinate and support another administrative person to assist administrative work 

Job Qualifications Required:
  • Familiarity with travel logistics, including booking flights, accommodations, and transportation arrangements.
  • Experience in scheduling, including coordinating calendars and managing appointments.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Excellent verbal communication skills in Japanese and English, with the ability to effectively convey information and ideas.
  • Excellent organizational and time management skills.
  • Strong attention to detail and the ability to prioritize tasks effectively.

Years of Experience: 1-3 years of previous experience. Education: High school diploma or equivalent. Languages: Japanese and English.

Meet The Recruiter

Brittany Grumbles, MS
Sr. Direct-Hire Recruiter

I'm a passionate recruiter who loves finding the best talent for a variety of industries.

I specialize in recruiting top-notch individuals for important roles in Legal, HR, Marketing, Administrative, and Education fields. I find joy in the challenge of identifying and attracting the best candidates to help businesses succeed.

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