AP Specialist
Job Description
Location: The Woodlands, TX
Schedule: Monday–Friday | 8:00 AM – 5:00 PM
Employment Type: Temporary
Pay: Competitive, based on experience
Position Summary
Our client in The Woodlands is seeking a highly skilled Accounts Payable Specialist to join their accounting team on a temporary basis. This position is ideal for an experienced AP professional who thrives in a fast-paced environment and has a strong understanding of the full accounts payable cycle. The ideal candidate will be detail-oriented, organized, and capable of managing high-volume invoice processing while maintaining accuracy and meeting deadlines.
Key Responsibilities
- Perform full-cycle accounts payable processing, including receipt, review, coding, matching, and entry of vendor invoices.
- Process a high volume of invoices accurately and efficiently while ensuring timely payment.
- Complete three-way matching of purchase orders, invoices, and receiving documentation.
- Research and resolve invoice discrepancies, pricing issues, and vendor inquiries.
- Prepare and process weekly check runs, ACH payments, wire transfers, and other electronic payments.
- Reconcile vendor statements and investigate outstanding balances or discrepancies.
- Establish and maintain positive working relationships with vendors and internal departments.
- Ensure all invoices are coded correctly to the general ledger and approved in accordance with company policies.
- Assist with month-end close by preparing AP reconciliations, accruals, and supporting documentation.
- Maintain organized electronic and hard-copy AP files and documentation.
- Monitor aging reports to ensure timely processing and resolution of outstanding items.
- Assist with audit requests and provide supporting documentation as needed.
- Support continuous process improvements to increase efficiency and accuracy within the accounts payable function.
- Minimum of 3 years of recent, full-cycle Accounts Payable experience required.
- Experience processing high-volume invoices in a fast-paced accounting environment.
- Strong knowledge of three-way matching, invoice coding, vendor reconciliations, and payment processing.
- Proficiency with ERP/accounting systems such as SAP, Oracle, NetSuite, Microsoft Dynamics, JD Edwards, or similar platforms.
- Intermediate Microsoft Excel skills, including formulas, sorting, filtering, and pivot tables.
- Excellent attention to detail with a high degree of accuracy.
- Strong organizational, analytical, and problem-solving skills.
- Ability to prioritize multiple deadlines while working independently and as part of a team.
- Excellent communication and customer service skills when interacting with vendors and internal stakeholders.
- Experience working in the energy, manufacturing, or industrial industries.
- Exposure to month-end close and audit support.
- Associate's or Bachelor's degree in Accounting, Finance, or a related field is preferred.
- Opportunity to join a well-established organization in The Woodlands.
- Monday through Friday schedule with standard business hours.
- Collaborative accounting team and professional work environment.
- Excellent opportunity to showcase your Accounts Payable expertise while gaining valuable industry experience.
If you have strong full-cycle Accounts Payable experience and enjoy working in a fast-paced, team-oriented environment, we encourage you to apply today!
HOUWD51
Meet The Recruiter
Hope Simmons
Operations Manager
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Looking for exciting job opportunities in The Woodlands, Texas area? Discover a wealth of career options that await you in this vibrant region. Located just north of Houston, The Woodlands offers a perfect blend of suburban tranquility and urban sophistication. With a thriving job market, top-rated schools, and an array of outdoor amenities including The Woodlands Waterway, Hughes Landing, and the Cynthia Woods Mitchell Pavilion, this charming community is the ideal place to grow your career. From exploring unique shops and galleries at Market Street to enjoying delicious Texas-style barbecue, there's no shortage of reasons to consider making The Woodlands your home. Dive into our job listings now and set your sights on a bright future in this enchanting region.
