AP Specialist
Job Description
Location: Spring, TX
Job Type: Temporary
Pay Rate: $24–$27/hour
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Start Date: ASAP
Position Overview
We are seeking an experienced Accounts Payable Specialist to join our team on a temporary basis. This position is ideal for a detail-oriented accounting professional who is comfortable working in a high-volume environment and can manage multiple priorities while maintaining a high level of accuracy.
The Accounts Payable Specialist will be responsible for processing approximately 800 vendor invoices per month, coordinating weekly payment proposals, performing three-way matching, reconciling vendor accounts, and supporting month-end and year-end close activities. Experience with Epicor ERP is strongly preferred.
Responsibilities
- Process approximately 800 vendor invoices per month accurately and within established deadlines.
- Coordinate and manage weekly payment proposals, including ACH, wire, and check payments.
- Process and reconcile vendor payments, ensuring invoices are properly matched to receiving documentation and approved for payment.
- Perform three-way matching of purchase orders, receipts, and invoices to verify pricing, quantities, and payment terms.
- Utilize Epicor ERP to process AP transactions, maintain vendor records, and generate reports.
- Reconcile vendor statements and resolve outstanding balances, discrepancies, and payment inquiries.
- Investigate and resolve invoice discrepancies involving pricing, quantity, quality, and receiving issues.
- Collaborate with Purchasing, Operations, vendors, and Accounting to resolve discrepancies and ensure timely payment.
- Review, audit, and process employee expense reports in accordance with company policies.
- Support banking activities related to accounts payable, including payment processing and payment file validation.
- Assist with gathering and maintaining ESG and fixed-cost data for reporting purposes.
- Support month-end and year-end close activities, including account reconciliations, accruals, and reporting schedules.
- Maintain organized electronic and physical records for audit and compliance purposes.
- Ensure compliance with company policies, internal controls, accounting standards, and audit requirements.
- Build and maintain positive relationships with vendors and provide excellent customer service to internal stakeholders.
- 3+ years of Accounts Payable experience, preferably in a high-volume environment.
- Experience processing a high volume of vendor invoices, ideally 500+ invoices per month.
- Strong experience with three-way matching of purchase orders, receipts, and invoices.
- Experience coordinating ACH, wire, and check payment runs.
- Experience reconciling vendor statements and researching outstanding balances.
- Strong understanding of invoice discrepancies, including pricing, quantity, receiving, and quality variances.
- Experience maintaining vendor master data and responding to vendor inquiries.
- Experience reviewing and processing employee expense reports.
- Experience supporting month-end and year-end close, including reconciliations and accruals.
- Strong Microsoft Excel skills.
- Excellent attention to detail and accuracy.
- Ability to manage high invoice volumes and competing deadlines while maintaining quality.
- Strong communication, organization, and problem-solving skills.
- Ability to collaborate effectively with Purchasing, Operations, vendors, and Accounting.
- Epicor ERP experience strongly preferred.
- Manufacturing, distribution, industrial, or similar industry experience.
- Experience with banking/payment files and payment validation.
- Experience supporting internal and external audits.
- Experience with fixed-cost reporting or ESG data.
- Strong accounting reconciliation experience.
- Associate's or bachelor's degree in Accounting, Finance, Business, or a related field.
The ideal candidate is a highly organized and dependable AP professional who can hit the ground running in a high-volume environment. The ability to process approximately 800 invoices per month while maintaining accuracy is critical. Candidates with Epicor ERP experience, strong three-way matching skills, payment processing experience, and month-end close exposure are especially encouraged to apply.
HOUWD51
Meet The Recruiter
Hope Simmons
Operations Manager
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Discover exciting job opportunities in the vibrant Spring, Texas area! Nestled just north of Houston, Spring offers a unique blend of Southern charm and urban convenience. With its proximity to The Woodlands Waterway, residents enjoy an array of outdoor activities, local breweries, and renowned Texas BBQ joints. From catching a show at the Cynthia Woods Mitchell Pavilion to exploring the vintage shops in Old Town Spring, this area thrives with culture and opportunity. Embrace the community spirit, grow your career, and find your perfect job match in Spring, TX today! Explore our listings now.
