Office Manager / Executive Assistant
Job Description
A growing construction company is seeking a highly organized, proactive Office Manager / Executive Assistant to oversee day-to-day office operations while providing high-level administrative support to company leadership. This role will serve as a key point of coordination between the office, vendors, property/site needs, and internal teams.
Responsibilities
- Email management for the CEO/Chairman
- Oversee daily office operations, ensuring administrative needs are handled efficiently and professionally.
- Provide executive-level administrative support, including calendar management, scheduling, correspondence, and recurring tasks.
- Coordinate onboarding logistics for new employees, including documentation, supplies, workspace, and access.
- Maintain organized company records, files, documents, and administrative systems.
- Coordinate vendors, service providers, building maintenance, and office-related needs.
- Manage property and construction site-maintenance assignments, ensuring requests are communicated, scheduled, and completed.
- Track outstanding projects, maintenance items, and administrative assignments through completion.
- Serve as a central point of communication between leadership, employees, vendors, contractors, and other stakeholders.
- Anticipate needs, resolve administrative issues, and keep day-to-day operations running smoothly.
- Support leadership with special projects and other operational priorities as needed.
- Bachelor’s degree required.
- 7+ years of office management, executive assistant, operations, or administrative experience.
- Construction, contracting, property management, or related industry experience strongly preferred.
- Highly organized with strong attention to detail and follow-through.
- Excellent communication and interpersonal skills.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Proactive, resourceful, and comfortable taking ownership of responsibilities.
- Strong proficiency with Microsoft Office and general office technology.
- Professional, dependable, and comfortable working with both office and field personnel.
Meet The Recruiter
Heather Lee, CPC
Direct-Hire Recruiter
Heather is a Senior Direct-Hire Recruiter at Burnett Specialists, bringing decades of unparalleled expertise to the firm since originally joining the team in 1993.
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