Burnett Specialists
https://cdn.haleymarketing.com/templates/61891/logos/square.png
https://www.burnettspecialists.com
https://www.burnettspecialists.com
USD
45000
55000
YEAR
true
Krista Clements
Administrative Assistant
2024-04-02
2024-05-08
Employment Type:
Direct Hire
Job Function: Administrative/Clerical
Job ID:: 131086
Pay Range: $45,000-55,000 / year
Job Description
Administrative Assistant
Job Summary: We are seeking a highly organized and efficient Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role involves a variety of tasks including managing phone calls, organizing meetings and appointments, maintaining filing systems, and assisting in daily office needs. The Administrative Assistant must be detail-oriented, proactive, and possess excellent communication skills.
Key Responsibilities:
Qualifications and Skills:
HOUTC22
Job Summary: We are seeking a highly organized and efficient Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role involves a variety of tasks including managing phone calls, organizing meetings and appointments, maintaining filing systems, and assisting in daily office needs. The Administrative Assistant must be detail-oriented, proactive, and possess excellent communication skills.
Key Responsibilities:
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Answering and Directing Phone Calls: Manage incoming calls and greet visitors, ensuring excellent customer service at all times. Direct calls to appropriate individuals and take messages when necessary.
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Scheduling and Coordination: Arrange and schedule appointments, meetings, and conferences. Coordinate travel arrangements and prepare necessary documentation.
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Administrative Support: Provide general administrative and clerical support including mailing, scanning, faxing, and copying documents. Maintain electronic and hard copy filing systems.
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Data Entry and Record Keeping: Enter, update, and maintain records and databases accurately and timely. Ensure data integrity and confidentiality.
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Correspondence: Draft and proofread correspondence, emails, memos, reports, and other documents. Handle incoming and outgoing correspondence.
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Office Organization: Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
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Meeting Support: Prepare meeting agendas, take minutes, and distribute materials. Follow up on action items as necessary.
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Assistance to Management: Assist management with various administrative tasks and projects as needed.
Qualifications and Skills:
- 2-3 years as an administrative assistant or relevant administrative role.
- Proficient in MS Office (Word, Excel, Outlook, PowerPoint) and other office software.
- Excellent time management skills and ability to prioritize tasks.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to multi-task and work efficiently in a fast-paced environment.
- Discretion and confidentiality in handling sensitive information.
- High school diploma required; associate or bachelor’s degree preferred.
HOUTC22
Meet The Recruiter
![](https://cdn.haleymarketing.com/images/team-members/101540/thumbs/teammember_thumb_small2x_square-66B03053-D59D-3CD3-B036-BC99E50A6891.jpg)
Krista Clements
Operations Manager
I have been with Burnett Specialists for over 20 years, and every day brings new and exciting opportunities to make someone's life a little bit better!
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