Receptionist / Administrative Assistant

Houston, TX 77057

Employment Type: Temp-to-Hire Job Function: Administrative/Clerical Job ID:: 131025 Pay Range: $22-24 / hour

Job Description


Houston based private equity firm is currently seeking a full‐time, reliable, and task‐oriented Administrative Assistant/ Receptionist.
  • The Administrative Assistant/Receptionist will be responsible for keeping office services running smoothly.
  • The successful candidate should be outgoing and friendly, with a gregarious personality and a natural talent for multitasking on separate projects while providing excellent customer service.
  • Must have the ability to work in a fast‐paced environment while paying close attention to detail.
  • Strong communication skills will be essential, as the role requires a professional demeanor when interacting with clients and employees.
This company is located in the Galleria Houston area and is an IN-OFFICE position ONLY with the hours of 8:30am - 5:30pm.
To qualify for this TEMP TO HIRE position, you MUST have a Bachelor's degree and at least 3 years of administrative experience. 

This company provides excellent benefits, growth opportunity, and paid parking. 


Administrative Assistant/Receptionist
  • Office Operations Assistance ‐ Designated company ONLY
  • Set up all‐new hire access to the building, announcements, and desk setup.
  • Assist in planning company events and employee initiatives.
  • Assist in maintaining employee appreciation tasks.
    • Birthdays.
    • Texans Tickets.
    • Work milestones; 5/10/15/20 yrs.
  • Maintain the PTO calendar, ensuring it is correct and communicated to the team.
  • May assist with a community outreach program.
  • Performs additional responsibilities as needed


Education and Experience:
  • Bachelor’s degree is a requirement.
  • At least three years of administrative and clerical experience required.
  • Prior experience working with C‐Suite executives a plus.


Required Skills/Abilities:
  • Previous Front Office experience is required.
    • Preferred experience in legal industry
  • Fluent in English (spoken and written) and/or additional language will be considered a plus.
    • Excellent verbal communication skills.
    • Excellent interpersonal and customer service skills.
  • Intermediate to advanced understanding of administrative and clerical procedures and systems.
  • Advanced with Microsoft Office Suite or related software.
    • Excel and calendar management is extremely important.
  • Software Knowledge: Egnyte, Wrike, Smartsheet’s, DropBox a plus
  • Ability to multi‐task and appropriately prioritize requests in a calm, organized manner.
  • Ability to work well under pressure and to feel enthusiastic about helping the team.
  • Excellent organizational skills and attention to detail.

 

Responsibilities:
  • Designated work location is at the office’s reception desk.
  • Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs them to the appropriate location.
  • Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
  • Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
  • Maintains professional appearance of the office and conference rooms (whiteboards clean, equipment ready, etc.)
  • Orders and maintains close inventory of office and kitchen supplies.
  • Manage expense reports and credit card receipts.
  • Orders catering for business meetings and internal events.
  • Performs administrative and clerical support tasks.
  • Performs basic filing and recordkeeping.
  • Receive all Leadership related packages and track them.
  • Responds to and resolves administrative inquiries and questions.
  • Run errands, including returns/drop off to UPS, FedEx, and depositing checks.
  • Draft, review, and proofread and/or edit office documents and various forms of correspondence.
  • Submits building management requests (parking, COI’s, etc.)
  • Monitor construction or renovation projects to meet plan requirements and applicable health, safety, and legal standards.
  • Manage various operation systems ( Ring Central, Conference room tracking, Cell phone inventory/billing).
  • Be the office’s go‐to person to assist with tasks deemed appropriate by your supervisor.
    • Legal Department
    • Accounting Department
    • Personal Staff

 
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Meet The Recruiter

Michelle Waldron
Operations Manager

Michelle has been with Burnett since 2011 and is currently working as the Operations Manager in the Greenway/ Downtown division. She manages the temp operations staff as well as the direct hire consultants in the office. While at Burnett, she has worked her way up from a Staff Assistant to Staffing Manager to Operations Manager. Michelle specializes in Administrative, HR, and Legal positions, which offer her the opportunity to work with a variety of people and help change their lives. Michelle is also involved in managing convention events with clients and her team to ensure a smooth and successful show.

Michelle has excellent client and candidate relationships that maintain year after year while keeping in touch. Michelle has twin boy toddlers and is a busy working mother with a passion for her family and career.

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